HR operation Lead
AXA Insurance Egypt
Total des années d'expérience :15 years, 8 Mois
Payroll:
• Lunch and implement HITS system in all payroll, Personnel and benefits aspects
• Work with benefits professionals in order to implement and align a more advanced benefits and payroll system.
• Gather all payroll related data to prepare and manage payroll processes of employees.
• Submit payroll System and reports on time to the related departments
• Perform payroll procedures, ensuring that all data related to monthly salary calculations are entered correctly (days off, unpaid leave, sick leave etc.)
• Responsible for ensuring all Personnel activities are completed as per labor law, social insurance, and medical insurance and build a strong relationship with concerned parties.
• Oversee the maintenance of current employee data systems.
• Run system calculations and validate the output and ensure timely payroll execution.
• Responsible for Human Resources services including health care, payroll, On Boarding & off boarding and Record Management.
• Manage and upload monthly the bank file for ( HSBC & CIB )
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Collaborate with executive leadership and HR staff to identify needed improvements and enhancements to information services and databases; recommends and implements solutions.
• Prepares and maintains accurate records and reports of payroll transactions.
• Generate ad-hoc reports (for example, reports on turnover, hiring costs and benefits)
• Prepare and upload the bank fill for all AXA Egypt entities.
• Work closely with AXA Tax manager to prepare quartile tax income reconciliation.
Personnel:
• Responsible for all the personnel issues.
• Develop, implement and monitor all required personnel procedures relating to staff terms and conditions of employment to ensure that the company complies with legal requirements and best practice.
• Provide a comprehensive personnel advisory service to all company managers and staff to ensure that the company follows best practice in the management of its staff and to ensure compliance with legal requirements.
• Implement from scratch the internal regulation related to labor law and aligned with the AXA strategic objective
• Responsible for all reporting and reliability of the data, update all data base.
• Manage the legislative processes with the legal entities(Labor office, social insurance, Health Office )
• Review the Employee social insurance regarding forms 1, 2 and 6
• Responsible for Organize, secure and maintain all files, records in accordance with policies and procedures archive and retains employee files as required by law.
• Oversee the accurate and timely processing of new hires, transfers, promotions and termination
• Maintain a strong focus on employee relations, and retention activities, including an understanding of compensation and benefits and development activity.
• Receives and investigates penalty requests, review it with HR Director, register approved penalties on database and forward it to HR Director to apply according labor law.
Achievements:
Built up HR dept. from scratch with my colleagues for Hassan Allam tech. Subsidiary company
saved 123 thousand pound in 2017 by refunding the salaries and fees for blue collars who left work and sites with outsourcing company which provide us with workers
Recruit the good calibers when we started.
Identified a problem and solved it.
Organize with project directors and project managers according to HR issues when we start new project.
Develop human resources workflow system and quality for sites administrators to make it work more efficiently.
Saved time by setting overtime system on Head Office & Sites
Maine responsibilities:
HR Operations “Personnel, Payroll and compensation & Benefits:
• Arrange between Hassan Allam Technologies Projects needs and (GPS outsourcing Company)
• Manage and Update Manpower Plan and budget of HASSAN ALLAM project.
• Following up the employment contracts and probation period.
• Prepare the contracts, Form 01, Form 06 and handling the physical files for new employee.
• Payroll revision for outsourcing worker and staff “Headcount 2000 Employees”
• Ensuring monthly payroll fixed and variable transactions, overtime, incentive, revision Salary tax and Social Insurance.
• Maintaining and development personnel recording system (SAP System) & (HITS System).
• Keep records of personnel transactions such as hires, promotions, transfer and performance reviews.
• Revising and Review monthly the time attendance for staff and worker from Head Office and Site.
• Supervise up team of 15 Site Admins
• Interface with internal audit
Recruitment & Selection:
• Manages manpower needs and plan with direct managers.
• Handling all recruitment process starting from receiving the hiring request to on boarding and orientation.
• Participate in job fairs and career events like (AUC- JOBMASTER - Ministry of Investment - Engineering Job Fairs).
Organization Development:
• Design, review, and update job descriptions for all positions related to the organization chart.
• Designing the organization chart for Hassan Allam Technologies from scratch using Visio and for co. projects
- Payroll administration, management & reporting (Preparing and ensuring monthly payroll fixed and variable transactions , overtime, incentive, calculate Salary tax and Social Insurance, Handled basic administrative Payroll duties including data entry, filing, and faxing.) .
- Prepare the Compensation and benefits budget, including the regular monitoring, reporting and adjusting of the budget ( for outsourced staff).
- Prepare reports and analysis of payroll expenditures as requested by Head Office.
- Update Monthly forecast for the Manpower per activity.
- Preparing The Job Offer for the new Staff employees .
- Revising monthly variable payments & time sheets in cooperation with direct supervisor
- Responsible for employees data security
- Monthly Man power Capacity report for Staff and worker Project
- Keep records of personnel transactions such as hires, promotions, transfer,
Performance reviews.
- Assists the Hr Supervisor with the recruitment, interviewing, and selection processes.
- Follow up and handling the vacation records for the employees and enter all leaves data on AL system.
- Finalizing all the necessary procedures of end of services of resigned staff, calculating the end of service Bonus and Annual Leave and issuing the experience certificates.
• Payroll administration, management & reporting (Preparing and ensuring monthly payroll fixed and variable transactions , overtime, incentive, calculate Salary tax and Social Insurance, Handled basic administrative Payroll duties including data entry, filing, and faxing.) .
• Revising monthly variable payments & time sheets in cooperation with direct supervisor
• Process paper work for new employees and enter employee information into payroll System
• Assists the Hr Supervisor with the compensation and benefits budget, including the regular monitoring, reporting and adjusting of the budget ( for outsourced staff)
• Update Monthly forecast for the Manpower per activity.
• Monthly Man power Capacity report for Staff and worker Project
• Keep records of personnel transactions such as hires, promotions, transfer,
Performance reviews.
• Assists the Hr Supervisor with the recruitment, interviewing, and selection processes.
• Follow up and handling the vacation records for the employees and enter all leaves data on AL system.
• Prepare employee separation notices and related documentation.
• Filling CV’s, scheduling appointments & interviews.
• Administer medical insurance billing, paperwork and reimbursements.
• Maintain the personnel filing system.
• Finalizing all the necessary procedures of end of services of resigned staff, calculating the end of service Bonus and Annual
Leave and issuing the experience certificates.
• Implements and maintains filing system, both paper and computer
- Issue Sales orders issue and entries on the Globe System
- Review voucher and invoices
- Assist commercial manager with payable analysis
- Create Purchase order entries at the Globe.
- Issue Payment and purchase voucher
- Contact person with Logistic Center and Suppliers
- Matching and Adjustment entries
- Preparing the social insurance payment
- Analysis for suppliers and employee
- Fix, apply and follow up mobile bills system (Distribute - Calculate - Collection) .