Document Controller
Concord Stars Contracting LLC
Total years of experience :7 years, 7 Months
Responsibilities / Expertise
Document Control Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements. I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary. Input document data into the standard registers ensuring that the information is accurate and up to date. Generate the various document control reports as required. Typing of site documents, and follow up of all the site needs Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings. Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project. Ensure all templates used with the department conform to the Company standard. Ad hoc duties as required to assist the project team. Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management System, EDMS, QMS & ACONEX. Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
Receive Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review. Receive, record, log, scan and distribute all project documents, shop drawings and other submittals. Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures. Record Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof. To maintain the record of all controlled documentation - issue, status and location. Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc. Scan Scan and store the approved shop drawings in the database so that the project team can access. Keep current hard copies and file supersede version. Distribute Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer.
File / Store
To file all project documents : project wise, date wise, subject wise, sender wise with sequence. Maintain, record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area. Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc. Issue Ensure that all documents are issued with the transmittal system. To maintain accurate record of the receipt and issue of transmittals.
Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction projects and/ or detail engineering projects
Maintain & manage any documentation requirements such as manage the receipt, retrieval, issue, Distribution, approval, & deposit etc. of controlled documents.
Respond to all document requests in a timely manner consistent with project development processes.
Carry out quality checks in the assigned are of responsibility and distribute documentation received from the contractors or engineering services or project department in accordance with the Document Distribution matrix through the Project Document Management System (PDMS)
Prepare document distribution matrix from the contractors Master Document Register (MDR) and Maintain throughout the project and update on monthly basis.
Organize and maintain project files, drawings and records in an efficient and easy retrievable manner in PDMS.
Review final project documentation for company acceptance and distribution to the end user and data centre.
Carry out archiving of project documents in liaison with the contractor, company data centre and other stakeholders to ensure safe custody and retrieval of documents for any future business use
❖ Concluding my Advance School. (I am Appeared two times in examination of the Commerce) SUBJECT GRADE Accounting C Business C Economic B Common General Test 073