Mohamed Mekkaoui

• Managed the day-to-day office operations, making sure everything ran smoothly and efficiently across departments.
• Managed office budgets, processed invoices and expense reports, and worked on reducing unnecessary costs, including advertising expenses.
• Coordinated with vendors and subcontractors, reviewed quotations and contracts, and ensured we received competitive pricing and reliable service.
• Handled purchase requisitions and HR-related requests through the ERP system, ensuring proper documentation and approvals.
• Kept company property listings updated and accurate across the website and major real estate portals.
• Served as the main point of coordination between management, staff, and external partners to maintain clear communication and workflow.
• Provided direct support to senior executives by managing calendars, scheduling meetings, preparing agendas, and organizing travel arrangements.
• Attended leadership meetings, took detailed minutes, tracked action items, and followed up to ensure timely completion.
• Drafted and reviewed correspondence, reports, and presentations, ensuring accuracy and alignment with company standards.
• Screened calls, emails, and visitors, acting as a professional first point of contact.
• Maintained confidentiality when handling sensitive documents and executive matters.

Prepared meeting agendas, recorded minutes, circulated materials, and followed up on action items to ensure timely execution of decisions.
• Drafted, reviewed, and formatted correspondence, technical reports, presentations, dashboards, and charts for senior management and project teams.
• Managed daily office coordination, handled calls, welcomed visitors, and responded professionally to client, consultant, and contractor inquiries.
• Supported executive decision-making by preparing timely reports, compiling project updates, and summarizing operational data.
• Raised purchase requisitions and processed HR-related service requests; reviewed quotations, contracts, and agreements from suppliers, subcontractors, and service providers.
• Processed project invoices and payment certificates, assisted with budget tracking, and prepared cost reports to support financial control across construction projects.
• Coordinated with suppliers and site teams regarding maintenance, procurement of materials, and delivery
schedules to ensure smooth project operations.
• Maintained organized document control systems, including contracts, permits, compliance records, and audit documentation in line with company and regulatory requirements.
• Conducted market and industry research, compiling relevant data to support tender preparation and management decisions.
• Organized executive schedules, project timelines, and resource allocation to improve workflow efficiency and meet project deadlines.

• Managed incoming communications by receiving, directing, and relaying telephone and fax messages efficiently.
• Coordinated mail delivery and pick-up to ensure timely communication.
• Established and maintained an organized filing system for all correspondence, enhancing accessibility and efficiency.
• Monitored and maintained office supply inventory, ensuring resources were readily available.
• Responded to public inquiries with professionalism, fostering positive relationships.
• Provided comprehensive word-processing and secretarial support, improving overall office productivity.
• Developed and maintained accurate filing systems, streamlining administrative processes.
• Oversaw the usage of office supplies and equipment, optimizing resource allocation.
• Operated the central telephone system, directing calls to appropriate personnel effectively.

• Prepare and manage correspondence, reports and documents.
• Implement and maintain office systems.
• Maintain schedules and calendars.
• Arrange and confirm appointments.
• Handle incoming mail and other material.
• Set up and maintain filing systems.
• Set up work procedures.
• Collate information.
• Maintain databases.
• Liaison with internal and external contacts.
• Coordinate flow of information both internally and externally.
• Operate office equipment.
• Manage office supplies.