Administration Manager
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مجموع سنوات الخبرة :20 years, 4 أشهر
Supervising the day-to-day operations of the administrative department and staff
members.
• Ensuring the office is stocked with necessary supplies and that all equipment is
working and properly maintained.
• Planning and scheduling office events including meetings, appointments, conferences,
interviews, orientations, training sessions, and travel arrangements.
• Maintaining the company’s work standards; monitoring work in progress; inspecting
completed work assignments; answering staff queries; giving advice and direction as
needed.
• Collecting, organizing, and storing information using computers and filing systems.
• Ensuring department records, correspondence, and documents are accurately and
professionally prepared according to company policy and procedures.
• Coordinating, scheduling and approving time off for both administrative & services
staff.
• Evaluating and developing administration staff skills and abilities; deliver necessary
• Process improvement and standardization of payroll systems.
• Coordination and management of the entire payroll function.
• Checking and auditing payrolls, ensuring legislative and award compliance and internal reporting requirements such as annual leave and intercompany.
• Maintenance of staff records including archiving and filing.
• Preparation of ad hoc reports as required.
• Liaise with HR regarding new hires, terminations, remuneration and conditions of service.
• Responsible for the payroll in both sister companies (Soudaco-Import, Sales & Distribution- and Riyada - Manufacturing and sales -)
• Manages the smooth operation of time and attendance systems
• Supervises and manages 6300 payroll access
• Ensures accuracy of all reports emanating from the department
• Ensures confidentiality of information for individuals relating to remuneration
• Implements and maintains a policy of continuous improvement and standardization of payroll operations and systems
• Liaises with management and staff regarding all payroll inquiries
• Coordinates and monitors the reconciliation of payroll and payroll related bank accounts
• Managing all personnel dealings with banks in terms of salaries and banking products(cash loans, car loans, credit card, HR letters)
• Overseas payroll liabilities be determining month end accruals .
• Ensures the accuracy of all regular and ad hoc reports from payroll department.
• Attends management, finance and staff meetings as required.
• Assists in the development and revision of payroll reference manual
• Supervise and process all payroll transactions, i.e. employees' compensation, retroactive pay, increments, all types of settlements for terminated employees, all types of deductions and other payroll section related services.
• Review, check and signs all types of staff settlements (leave, compensation settlements and others).
• Plan and organize work activities for the Payroll Section and assigned Business Units and ensures that payroll deadlines are met.
• Assures maintenance, accuracy and confidentiality of Olympic group and assigned Business Unit payroll records and reports.
• Keep records of all documents / transaction reports related to all payroll activities.
• Provide technical expertise and respond to questions or complaints from employees related to payroll issues.
• Communicate and work with Department Directors and Heads to obtain and provide information, resolve discrepancies and correct errors.
• Creating Financial reporting
• Control over all the variables introduced in the salary system
• managing all employees life insurance & indemnity insurance.
• Manages the smooth operation of time and attendance systems
• Supervises and manages 6300 payroll access
• Ensures accuracy of all reports emanating from the department
• Ensures confidentiality of information for individuals relating to remuneration
• Implements and maintains a policy of continuous improvement and standardization of payroll operations and systems
• Liaises with management and staff regarding all payroll inquiries
• Coordinates and monitors the reconciliation of payroll and payroll related bank accounts
• Managing all personnel dealings with banks in terms of salaries and banking products(cash loans, car loans, credit card, HR letters)
• Overseas payroll liabilities be determining month end accruals .
• Ensures the accuracy of all regular and ad hoc reports from payroll department.
• Attends management, finance and staff meetings as required.
• Assists in the development and revision of payroll reference manual
• Supervise and process all payroll transactions, i.e. employees' compensation, retroactive pay, increments, all types of settlements for terminated employees, all types of deductions and other payroll section related services.
• Review, check and signs all types of staff settlements (leave, compensation settlements and others).
• Plan and organize work activities for the Payroll Section and assigned Business Units and ensures that payroll deadlines are met.
• Assures maintenance, accuracy and confidentiality of Olympic group and assigned Business Unit payroll records and reports.
• Keep records of all documents / transaction reports related to all payroll activities.
• Provide technical expertise and respond to questions or complaints from employees related to payroll issues.
• Communicate and work with Department Directors and Heads to obtain and provide information, resolve discrepancies and correct errors.
• Creating Financial reporting
• Control over all the variables introduced in the salary system
• managing all employees life insurance & indemnity insurance.
• Managing all personnel dealings with banks in terms of salaries and banking products(cash loans, car loans, credit card, HR letters)
• Overseas payroll liabilities be determining month end accruals .
• Ensures the accuracy of all regular and ad hoc reports from payroll department.
• Attends management, finance and staff meetings as required.
• Assists in the development and revision of payroll reference manual
• Supervise and process all payroll transactions, i.e. employees' compensation, retroactive pay, increments, all types of settlements for terminated employees, all types of deductions and other payroll section related services.
• Review, check and signs all types of staff settlements (leave, compensation settlements and others).
• Accounts payable, accounts receivable, general ledger,
• Financial reports (income statement, balance sheet, cash flow), purchasing, general expense and cash management.