Executive Secretary
MAJED ALBAQMI GROUP COMPANY
مجموع سنوات الخبرة :15 years, 0 أشهر
Prepare, reports, memos, letters, and other documents, using word processing
* Answer phone calls and direct calls to appropriate parties or take messages.
* Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
* Attend meetings to record notes.
* Greeting visitors and determine whether they should be given access to specific individuals.
* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
* Perform general office duties, such as ordering supplies, maintaining records management .
* Open, sort, and distribute incoming correspondence, including faxes and email.
* Make travel arrangements for executives.
* Assure the confidentiality of important matters.
* Prepare the daily activities and important documents to be sign by the Boss or the Top Management.
* Assist the GM and Top Management regarding the department or company’s status by showing the documents and other important files.
* Encode and store important files or documents in computers.
Implementation of infrastructure works and execution of water and sewage networks
RECEIVING PURCHASE ORDERS FROM EXTERNAL / INTERNAL SALES *
BRANCHES
PROCESSING ORDERS TO FOREIGN PUBLISHERS *
DISCUSS PURCHASING ORDERS WITH GENERAL MANAGER *
(QUANTITY, RATES ETC.)
NEGOTATIATE DISCOUNT / PRICING WITH PUBLISHERS AND UPDATE *
TO GENERAL MANAGER FOR APPROVAL
ENSURE TIMELY DELIVERY OF BOOKS FROM PUBLISHERS TO OUR *
SHIPPER
COORDINATE WITH SHIPPER DISBURSEMENT OF SHIPMENTS *
ENSURE TIMELY RELEASING OF SHIPMENT FROM KSA AIRPORT *
AND DELIVERY TO OUR WAREHOUSE
FILING AND KEEPING ALL RECORDS PROPERLY *
CHECK PRICING FROM BOOKDATA AS PER REQUIREMENT *
RESOLVE ANY PENDING ISSUES / QUERIES PROFESSIONALLY *
FOLLOW UPS WITH PUBLISHERS OF RETURNS BOOKS AND GET *
CREDIT NOTE ACCORDINGLY
PRICING OF ORDERS AS PER PACKING LIST FOR INVOICING TO *
CUSTOMERS FOR PAYMENTS
PERFORM ANY OTHER ASSIGNMENT GIVEN BY GENERAL MANAGER
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