Human Resources Officer
UNICEF
Total years of experience :26 years, 3 Months
Recruitment
• Support the office's administrative and technical needs for professional officers, general service, temporary staff, UNVs, interns, and surge support by implementing and administering effective and speedy recruitment procedures.
• Ensure organizational targets (geographic distribution, gender, etc.) are met while not compromising on the recruitment and retention of national staff of the highest calibre.
• Screening, shortlisting, and managing candidates’ profiles.
• Represent HR in the interview panel for all levels
• Creating TA positions in Vision.
• Participate as HR representative in the CBI and contextual blended competencies interview panels .
• Maintaining and updating the Talent Management System (TMS) .
• Focal point for recruitment of the United Nations Volunteers (NUVs/IUNVs), and Interns
Staff learning and Development
• Strategy development i.e. office annual learning plan, SOP for learning, SoP for Learning Committee
• Secretariat for the Sudan Country Office Learning and Training Committee (LTC)
• Prepare welcome package for new staff.
• Preparation of annual learning and training reports
Strategic HR Planning and Management
• Prepare and maintain an updated office organogram
• Generating various HR reports from Vision, InSight, SharePoint, AGORA, using my advanced expert knowledge of MS Excel and other MS Office applications.
Management Excellence in the Office
• Promote management excellence in the office by ensuring accountability in HR and by demonstrating a high level of skills in the management of staff resources including staff selection (based on merit and the needs of the organization) and staff development and learning activities.
Staff and Management Relations
• Monitor staff/management issues and support/advise management and staff as appropriate to improve the relations and resolve the issues.
Inter-Agency Cooperation, Networking and Partnerships
• Maintain effective and steady communication or working relations with UN agencies to seek harmonization.
• Support common strategies and approaches for enhancement of the HR reform within the UN Common system.
HR Business Partnering
• Focal point for recruitment of the United Nations Volunteers (NUVs/IUNVs), Interns and other volunteers and involved in the recruitment of standby partners.
• Provide accurate and timely advice to clients on HR processes and policies on UNVs/Interns/Volunteers
• Assist in recruiting surge and standby partners.
Emergency and Staff Security
• Prepare and share with OPSCEN our monthly list of staff for emergency including consultants, staff on mission, Standby Partners, Interns.
Emergency Preparedness and Response
• Maintain the list of staff on Regional Rapid Response Mechanism approved by the RO.
• Liaise with UNOPS in Geneva for surge capacity support mechanisms.
Key user of the new HRMS.
Coordinates and arranges employment tests for new applicants either in or out company offices.
Performs other similar or related duties, such as arranging orientation courses and introducing new employees to departments.
Assists with preparing and administering various training programs.
Prepares and distributes training aids such as instructional material, handouts, evaluation forms, and visual aids; sets up audiovisual equipment and makes presentations when necessary.
Coordinate and conducts training programs, seminars, and conferences for supervisory, technical, and middle level management personnel.
Writes material for new training programs; reviews, evaluates, and modifies existing and proposed programs; recommends appropriate changes.
Contacts attendees and department representatives about training program.
Schedules the appropriate classroom and prepares the physical setup
Conducting studies and surveys on labor market.
Liaising with different departments to assess their manpower requirements for graduates.
Obtain information on work-related external courses, prepare reports on their suitability, and make recommendations on staff attendance at training courses
Preparing statistical and activity reports.
Use questionnaires and surveys in consultation with Dept Heads / Managers and staff to analyze training needs, to make sure that the analysis is based on an understanding of the objectives and goals of the organization and work area.
Evaluate the effectiveness of training programs; evaluation involves using such methods as surveys, questionnaires, interviews and observation, using the results to plan future courses or to amend existing ones.
Supports the monitoring of programme financial performance for all core and non core resources by providing necessary financial information and analysis.
Detects potential over-under expenditure problems and suggests rectifying action.
Develops tools and mechanisms for effective and efficient monitoring of programme and project budgets. Coordinates compilation of financial data and provides accurate and up dated financial information to HQ on an ongoing basis.
Supports the Operations management in her functions of information focal point between the Accounting Dept., internal audits, accounts examinations, and plans day-to-day work.
Assist in the management of the CO budget by budgeting formulation, controlling allotments, monitoring expenditure, and preparing revisions according to the needs of the office.
Maintains liaison with officials of local bank to obtain day-to-day information on interest rates, changes in procedures and regulations, and assists opening of bank accounts for staff.
Full compliance of financial activities, financial recording/reporting system and follow up with UNFPA rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
Maintain Office Allotment expenditures within the allotment limit. Liaise with UN agencies on best operational practices. Prepare Annual and Bi-Annual CO Allotment for approval.
Provide technical assistance to DRR, NPOs on project budget revisions.
Prepare financial documentation to facilitate project reviews, and maintain financial records on project implementation. Assist in solving problems facing the projects financial implementation.
Provide technical assistance and training to program and project staff on UNFPA forms to ensure adherence to Financial Rules & Regulations. Maintain good working relations
Under administrative review, responsible for initiating and coordinating the operational functions required in effective implementation of administrative policies of Sayga Flour Mill’s bakery school.
Compiles data based on research techniques and on statistical compilations involving an understanding of operating unit programs, policies, and procedures.
Draft statistical, narrative, and/or other reports as requested.
Responsible for the control of the bakery school store materials, the safety and security the working equipment-devices as well as working environment.
Establish procedures for supplying all the consumable items related to the bakery school, the promotional and commercial activities.
Independently, composes reports and correspondence containing all designed data related to students, staff and operation.
Arranges conferences and bakery school technical and promotional activities
Coordinates the activities of, and provides semiprofessional service to, bakery school students and staff.
Responsible for follow up and report deviation from the standard operational condition of all bakery school equipments, devices and situational working environment
Implement operational and/or fiscal policies and procedures, related to the commercial section.
Interprets policies and procedure as established by supervisors
Offer advices for improved efficiency and smooth operation of the administration area.
Reports any maintenance requirements to the bakery school manager
Performs related duties as required
Making travel arrangements for the UNIDO Representative, Headquarters staff and experts on official missions in the country including preparation of travel requests, processing of applications for visas, VIP Lounge and other services at the airport, and follow-up to ensure proper transport arrangements and timely issuance of security clearance.
Follow-up on requests for procurement of office equipment and supplies and maintaining an up-to-date inventory of UNIDO property.
Maintaining a record of expenditures on the office budget and preparing monthly summary statements for review by the UNIDO Representative.
Management of Petty Cash, under the strict guidance and approval of the UNIDO Representative, including the preparation of monthly statements of expenditure for review by the UNIDO Representative.
Preparing necessary documentation and follow-up on requests for customs declarations and tax exemptions for equipment purchases and payments for the office and the UNIDO Representative.
Maintain the attendance record of the office staff.
Reviewing incoming correspondence and drawing the UNIDO Representative’s attention to matters requiring his urgent attention.
Collecting and organizing background information on incoming correspondence and other matters to enable the UNIDO Representative in taking well informed decisions.
Taking follow-up action with the UNDP and the national authorities, at the request of the UNIDO Representative, on pending matters thereby facilitating smooth programme/project development and implementation.
Follow-up with the national authorities and the UN Security office on the timely clearances of expert nominations, their local payments and security clearance.
Preparing customs declarations and tax exemptions for the project equipment and follow-up to ensure their early clearance and delivery.
ØProvide training and assistance to Save the Children (SC) staff in Khartoum & sub-offices (Um Ruwaba, Dilling, Kadogli and Abu Gebieha cities) and answering questions on the software problems when needed.
ØResponsible of maintenance of computer’s hardware and keep them in operational conditions in Khartoum and sub-offices and keep contact with local computer companies for identifying the hardware problems.
ØInstallation of software, hardware and system configuration.
ØAdvice supervisor on upgrading needs for old computers and other used software.
ØTechnically responsible of office radio and fax and keep them operational.
ØResponsible for managing back up files system for all SC important data i.e. financial data and insure that they are secured from viruses and damages.
ØResponsible of field office computer programming, including system design and maintenance of existing systems.
ØAssist in data input of the monthly financial reports as requested by the financial controller.
ØAssist in data input and formula of payroll modifications that are imposed by taxation, zakat and social insurance laws.
ØTechnically responsible of office e-mail system, installation, maintenance and be in charge of liaison with Internet service and maintenance unit.
ØBe in touch with the Home Office (West Port Computer Maintenance Unit), US for the latest technology to be used in the field office.
ØPerform any other related tasks assigned by supervisor, Field Office Director or Deputy Field Office Director.
ØCollect and collate information related to commercial work.
ØAttend to all trade inquiries from Sudanese and Indian companies and
businessmen.
ØConduct market surveys about the business opportunities in Sudan and
submit the outcome to the concerned bodies in India to make a better investment decisions.
ØFollow-up the trade disputes between the Sudanese and Indian companies.
ØDisseminate the invitations to attend trade fairs in Sudan and in India to the Sudanese and Indian Chambers of Commerce and Industry concerned ministries, interested companies and the newspapers.
ØLiaison between the Embassy and Sudan government bodies for commercial activities (Ministry of Commerce, Ministry of Foreign Trade, Bank of Sudan, different Chambers of Commerce and Industry, etc….)
ØCollect and make use of the monthly financial and economic reports published by the Bank of Sudan and the Reserve Bank of India in understanding the economic situation and to act accordingly to enhance the trade relations between the two countries.
ØMaintain and make use of an up-to-date different Indian and Sudanese trade directories to facilitate the exporters-importers communication and promote the business opportunities in Sudan and India
ØTranslate all the business news published by the daily newspapers and the headline of other news to be submitted to First Secretary (Com.).
ØDownload the daily English Home and Foreign News published by the Sudan News Agency (SUNA) and disseminate the printout to the concern officials
Own business
ØFollow-up the implementation of the decisions taken by the Board of Trustees, Board of Directors and the Director General’s Executive Office.
ØArrange for and attending the meetings and take the minutes.
ØScreening the incoming mail and pinpoint the important and urgent messages to the Director General for urgent action and take own decisions on routine and minor issues.
ØResponsible of facilitating the different means of communication between the HQ and the 30 field and fundraising offices worldwide.
ØPrepare the related documentation for the Director General to be taken with him while attending local or international meeting, conferences or workshops, and to assist him in taking better actions and decisions.
ØResponsible of maintaining up-to-date filling system.
ØReport to the Director General the progress of the implementation of different programs and projects taken by various departments.
ØExecute day-to-day general office duties and prepare weekly updated report to the Director General.
Graduated with "Disctinction" Spcialized in Human Resources Management.
Grade B
Received a Certificate form Institute of Leadership and Management in UK
