Office Administrator/Secretary/Document Controller
Kharafi National
مجموع سنوات الخبرة :32 years, 2 أشهر
Responsible for mobilization and demobilization of site office facilities and order the office cabins and furniture as per the requirements of the project.
Arrange office equipments required for the project and Client/Consultant’s offices.
Coordinate with Client/Consultant’s offices and KN projects/departments for smooth functioning of Administrative activities of the Project.
Supervise and support the project Document Controllers / Secretaries / Timekeeper for proper project documentation and assure document quality, accuracy and compliance with QA policies and procedures.
Assist and co ordinate in line up of meetings with clients, consultant, subcontractors and internal managers/staffs.
Managing the calendar of the project director and keeping him informed / posted of the schedule for the day / week.
Personally handle all confidential hard copy letters/ postages and maintain a tracker of the same
Responsible to manage the correspondences and communication on behalf of the Project Manager on personnel matters with internal departments.
Responsible to register documents, transmittals reports and prepare letters using Aconex.
As an Organization Administrator of ACONEX responsible to create users and to maintain users account.
Follow up to maintain an effective and comprehensive filing system and Preparation of the Projects Data Bank to ensure that documents are numbered, filed and made accessible.
Follow up with HR and other projects/departments for mobilisation and demobilisation of employees.
Responsible to interview the clerical and administrative staffs from Project side and to provide proper training to understand them the Company procedures.
Coordinate day to day personnel and equipment transportation to site and control drivers and vehicles movements
Maintain cooperative working relation with project staffs and other projects/departments staffs
Responsible for Document Controlling and all other Secretarial works.
Prepare / process all paper works to meet day to day task related to the project.
Provide internal and external expediting and other custom deliverable status reports to Project Manager as required.
Assist and co ordinate in line up of meetings with clients, consultant, subcontractors and internal managers/staffs.
Managing the calendar of the project manager/ director and keeping him informed / posted of the schedule for the day / week.
Personally handle all confidential hard copy letters/ postages and maintain a tracker of the same
Register all internal and external documents
Ensure that the latest revision and approval status of drawings is kept updated continuously.
Ensure all hard and electronic copies are distributed to the appropriate parties.
Manage the electronic and hard copy filing of project related technical documentation.
Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
File and archive documents to facilitate easy retrieval at a later date
Handling passports and documents of tourists coming from Russia
Prepare Transit Visa documentation and submit to the Emigration Dept.
Arrange transportation and hotel reservation for tourists.
Arrange vehicles for handling cargo
February '92 to January '94
Office Clerk in ASM Industries, Bangalore, INDIA.
➢ Stenography, Computer Operation - Wordstar and Lotus 1-2-3.
➢ Electronic Typing.
➢ Fax/Telephone Operation
➢ Preparing purchase order
➢ Issuing payment to raw material suppliers.
➢ Maintaining attendance register, sales and purchase register.
➢ Looking after local purchasing and office stationery items.
➢ Performing all office routine works.
➢ Maintain overtime record and prepare time sheet.
➢ Regulate filing system and office records keeping up to date.
Certificate in Document Writing (Scribe) Examination under the Government of Kerala, India.
Diploma in Computer Applications
• Bachelor of Arts (BA) in Economics from Calicut University, Kerala, India.