Head of procurement and warehouse
Commercial International Bank-CIB
Total years of experience :21 years, 10 Months
Position Title: Procurement & Warehouses Management Head
Procurement Management
1.Ensure effective lines of communication between business units and procurement team to prioritize requirements and ensure delivery of goods and services without any delay.
2.Initiate process improvements in procurement to identify new vendors without jeopardizing quality and service delivery.
3.Monitor the effective implementation of Procurement SOP, Vendor registration, Vendors evaluation (PO based) is communicated in light of the Vendor Management Policy
4.Manage the end to end procurement activities that include quotation process, contracting, sourcing, and payment conditions to ensure smooth workflow of operations.
5.Ensure timely preparation of all procurement plans for projects and monitor their implementation to maintain high service quality.
6.Oversee the process of conducting commercial evaluation, applying selection criteria and issuing the purchase orders to the approved vendor(s) to ensure quality and promptness in all stages.
7.Ensure that all vendor(s)/ supplier(s) are properly registered in light of the approved policies.
8.Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
9.Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
Warehouses Management
10.Plan and manage logistics, warehouse, transportation to improve internal satisfaction.
11.Review the annual budget, schedule expenditure, and analyze variances, to recommend corrective actions Review and oversee the end-to end cycle of the inventory management to ensure accurate in/out inventory levels, storage, and handling process to maintain service quality.
12.Ensure health, safety, and cleanliness of the items being stored to maintain employee’s health.
13.Overseeing the fixed assets selling cycle and handling the auction process in alliance with the tendering department and getting the financial authority approval Oversee the warehouses space management to ensure availability of areas in order to store salvage assets. Maintain warehouses operational results by coaching and counselling front line managers, monitoring and appraising overall performance.
14.Oversee the warehouses operations by establishing and monitoring security procedures and protocols to mitigate any potential risk
15.Oversee and review the results of the annual physical count process and report discrepancies of quantities or damaged / unused items to take corrective actions
Strategy
16.Participate in the formulation and implementation of the Department strategy to ensure the alignment with CIB strategy
Policies, Processes and Procedures
17.Participate and recommend improvements to policies, processes and procedures and manages their implementation to ensure all relevant procedural / legislative requirements are fulfilled.
Day-to-day Management
18.Supervise the day to day operations of the team providing some guidance in the related area, encouraging teamwork and facilitating related professional work processes in order to achieve high performance standards
People Management
19.Supervise the activities and work of subordinates to ensure that all work within a specific area is carried out in an efficient manner and in compliance with the set policies, processes and procedures.
Responsibilities:
1. Establish & maintain tenders process & procedures according to the bank's SOP and ensure alignment with market updates.
2. Manage and monitor the conduction of successful tender process & awarding the vendor with the best price and offered quality.
3. Overlook and Manage tender’s committees process & ensure that the committee's members understand tasks, deliverables and follow-up to meet deadlines.
4. Set-up action plan to monitor company's performance & ensure deliverable according to project schedule.
5. Create & maintain updated consultants and contractors' register to include the best contractors/consultants in the market.
6. Negotiation of prices for supply chain services and secures the best possible trading terms with our suppliers to maintain a database of supplier's agreements.
7. Participates in the formulation and implementation of the tendering & contracts department strategy to ensure the alignment with CIB.
8. Participates and recommends improvements to policies, processes and procedures and manages their implantation to ensure all relevant/ legislative requirements are fulfilled.
9. Supervise day to day operations of Tendering & Contracts department providing some guidance in the related area encouraging teamwork and facilitating related professional work processes in order to achieve high performance standards.
10. Supervise the activities and work of subordinates to ensure all the work within a specific area is carried out in an efficient manner and in compliance with the set policy, procedures and processes.
Key Achievements:
1. Establishing the oracle sourcing module (part of the E-business Suit) starting from drafting high level of requirements in addition to mapping the tendering process till going live.
Current Functional duties:
1. Handling all the tendering procedures.(From cradle to grave)
•Starting from preparing tender document (invitations, scope of work, terms, & conditions) till letter of award(LOA) & intent (LOT)and issuing final contract.
• Analyze contractor’s exceptions over the proposed contract terms and conditions, and matching it with the company’s contracting policies.
2.Prepare contractual data- Terms and Conditions, contracting policies, contractual practices .
3.Perform risk assessment and risk management and demonstrad strong contract negotiation and drafting skill.
4.Work on revisions/updates of contracts and related documentation.
5.Provide specialist services with in depth understandings in contractual form, including - associated schedules, amendments, and legal issues with vendors.
6.Made the follow-on procedures for contract management
7.Negotiates with suppliers to draw up procurement contracts: Negotiates, administers, extends, terminates, and renegotiates contracts.
8.Advising user departments in relation to contract process management to ensure all commercial activities are carried out in line with the company contracting guidelines.
9.Carrying-out benchmark exercise for any service if required.
•Perform the day to day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner:
1.Receive and verify invoices and requisitions for goods and services.
2.Verify the transactions comply with financial policies and procedures.
3.Prepare batches of invoices for data entry.
4.Prepare vendor cheques for mailing, & keep a record.
•Preparing & updating on daily, weekly, and monthly basis the list of liabilities, invoices on hand & accruals to be inserted in the accounting system as a base for the cash call & payment.
•Participating in performing accounting system data entry for all monthly financial transactions.
•Handling the settlement of any petty cash funds- prepaid and issuing the checks as reimbursement.
•Assisting in the Processing of payroll.
•Assisting in bank reconciliation.
•Train and monitor activities of more than 20 Telemarketing Sales representatives.
•Prepare daily reports, participate in conference calls, and develop guidelines.
•Served as only Team Leader within the company responsible for supervising & managing the floor.
•Set and ensure team consistently met goals.
•Developed Training Manuals & Scripts
•Handling all customers complains & solves their problems.
•Coaching and training for new agents & playing live role-plays.
I am MBA holder with major finance and banking