Assistant Budget Officer (Acting Budget Officer)
UNRWA - Gaza Field Office
Total years of experience :28 years, 8 Months
• Advises the Budget Officer on all matters related to the Field budget including assisting him in planning, managing, and monitoring day-to-day operations, draft correspondence, provide recommendations and prepares reports and statements related to his functions.
• Guiding and advising the expending officers/department heads on PB related budget issues to ensure effective and efficient use of
resources including guidance on budget preparation and implementation instructions.
• Reviews and checks the accuracy of program budget and external grants estimates as requested, ensures that all budgetary transactions are complied with Agency Finance Technical Instructions, guides and trains the staff under my supervision and reviews their works.
• Carries out a monthly/ quarterly review of the Field budget and expenditure and prepares end of year forecast, reports and follows up on significant over and under expenditures with relevant parties to take the corrective actions.
• Verifies and confirms availability of funds required and raises the necessary transactions for budget allocation, provides guidance and support in response to queries raised by project leads and by HQ on matters concerning project budget issues and performs necessary corrective actions.
• Assists in overseeing and reviewing the end dates of projects, ensuring related transactions are timely concluded.
• Trains Admin Officers (AOs) on use of budget preparation tools and proper use of budget in the Agency's FMIS, reviews and validates input of the annual/biennium budgeting for consistency and
relevance.
• Develops and maintains communications with the budget leads/ focals from within Field programs/departments, advising them on matters regarding budget rules and regulations to ensure the proper implementation of any updated norms or other relevant HQ budget specifications.
• Maintains proper management of the relevant information system and data and prepares the related analytical, statistical and other reports.
• Deputizing Budget Officer during his absence.
▪ Checking, verifying, and processing payments of total and partial Provident Fund withdrawals for UNRWA retired staff.
▪ Checking and processing payments related to Purchase Orders for various suppliers and contractors for goods purchased or services performed.
▪ Processing monthly payroll deductions of several elements including private telephone charges, Home Office Home transportation and other misc.
deductions.
▪ Checking, verifying, and processing the payments of monthly Payroll for (Area, LDC and Daily Staff) as well as for (OD29 and JCP contractors).
▪ Checking, verifying, and processing medical assistance payments for Palestinian refugees.
▪ Assisting Claims Examination Officer in answering Auditors' queries and handling major tasks required by higher management level. \]
▪ Processing advance payments for various vendors when necessary, monitoring vendor open balances and following up with the parties concerned to clear these balances.
▪ Preparing various financial reports related to my job
▪ Preparing, monitoring, and controlling budget (GF & projects funds).
▪ Making certification of funds on various types of contracts & other transactions.
▪ Communicating, coordinating, and following up various budgetary issues with the parties concerned at all departments and HQ.
▪ Circulating budget preparation instructions and other instructions relating to budget to parties concerned at all departments.
▪ Analyzing Month & Year to Date variances of the field budget & preparing a commentary report. Preparing End of Year Forecast for the field budget.
▪ Preparing and distributing a wide range of budgetary reports on monthly basis.
▪ Monitoring, following up and reporting on projects funds.
▪ Sharing in the day-to-day meetings and discussions relating to budget.
▪ Sharing in the quarterly Budget Review Meetings, writing & distributing minutes and following up with the parties concerned to take appropriate action
▪ Assisting in the budget preparation process for Gaza Field Office (GFO) ensuring timely submission.
▪ Checking the accuracy of various types of contracts and tr6ansactions received for certification of funds.
▪ Checking & verifying the accuracy of purchasing cycle documents and making fund approved on List of Requirements (LORs) and Purchase Orders (POs).
▪ Processing soft & hard commitments on UNRWA financial system.
▪ Monitoring and reporting on projects funds making sure that project funds have not been exceeded and utilized before project deadline for the purpose originally budgeted for.
▪ Answering queries raised by Admin Officers and providing support.
▪ Preparing different financial reports relating to my job.
▪ Checking and processing invoices and financial vouchers for various clients on Al-Aseel computerized finance system.
▪ Checking bank statement and preparing bank reconciliation statement on monthly basis.
▪ Verifying debtors and creditors balances and following up with debtors to close their outstanding balances.
▪ Processing adjusting entries and financial statement by the end of financial period.
▪ Analyzing financial statements and providing a complementary report.
▪ Preparing monthly VAT report for each client's accounts.
▪ Answering several queries and providing stakeholders with the necessary financial and taxable consultancies.
▪ Dealing with day-to-day cash withdrawals and deposits.
▪ Processing the necessary adjusting entries relating to currency exchange transactions.
▪ Making physical cash checking and preparing cash reconciliation statement showing the correct cash balance.
▪ Preparing various cash reports on monthly basis.
▪ Processing the day-to-day data entry of financial transactions.
▪ Checking bank statement and preparing bank reconciliation statement on monthly basis.
▪ Checking and monitoring debtors and creditors balances and following up any differences with the parties concerned.
▪ Making adjusting entries and financial statement at the year end.
I successfully completed all scientific modules in a very short period (only 3 semesters) comparing with my colleagues who usually do that at least in (4 semesters). My scores in the majority of modules were very good and above and then I completed my Master research under the head: "The Reality of Applying Participative Budgeting in UNRWA, Gaza and its Impact on Managerial Performance (in light of Knowledge Sharing & Organizational Commitment)" and I graduated in August 2019 with a GPA %85.3. NB: Because of the Genocide war in Gaza nowadays my Master certificate has been lost and I am not able to upload it now, but I promise to upload it as soon as possible once I am able to extract a certified copy from the university and this is an obligation for me.
I graduated with a very good grade with a GPA 3.38 out of 4 points.