Mohammad Ain Ummar

2.
• Led the document control function for major projects, ensuring compliance with company and client documentation standards.
• Administered and managed the Aconex platform, including user setup, role assignments, workflow configuration, and system
troubleshooting.
• Oversaw the full document lifecycle: submission, review, approval, distribution, and archiving using Aconex and internal systems.
• Developed and maintained document control procedures, ensuring accurate version control, metadata tagging, and audit readiness.
• Coordinated with project teams, consultants, and contractors to ensure timely and accurate document submissions and responses.
• Generated and analyzed Aconex reports and dashboards to monitor document status, workflow progress, and compliance metrics.
• Provided training and support to internal and external stakeholders on Aconex usage and best practices.

1. - Al Batha, Eastern Region (UAE Border) Saudi Arabia
• Aconex Administration: Manage and configure Aconex workflows, user access, and document routing to align with project requirements
and client protocols.
• Document Control Leadership: Oversee the document control process across all project phases, ensuring compliance with ISO standards
and consultant side procedures.
• Document Review Coordination: Facilitate the review and approval cycle of technical submittals, drawings, RFIs, and correspondence
through Aconex.
• Quality Assurance: Ensure all documents uploaded to Aconex are properly formatted, coded, and version controlled according to the
Document Control Procedure (DCP).
• Interface Management: Act as the focal point for document control between the consultant, client, and contractors, ensuring timely and
accurate communication.
• Training and Support: Provide training and ongoing support to project team members and stakeholders on Aconex usage and best practices.
• Audit Readiness: Maintain complete and accurate records in Aconex

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1.
2. JUBAIL
3. RIYADH
• Develops and implements procedures for effective document control, overseeing all related activities including receiving, submitting,
distributing, and filing documents. Ensures that all revisions, quotations, and queries are properly addressed, and that tender and project
documents are uploaded, compiled, and distributed as required.
• Supervises the document management system and ensures compliance with company procedures adapted to meet client and project
requirements, alignment with ISO 9001:2008 standards.
• Designs and manages processes for receiving, distributing, and archiving documents and records within the document management system
(e.g., 4Projects*) as per project specifications.
• Maintains the document distribution matrix and manages the security and permissions matrix within 4Projects*.
• Provides regular reports on all document control activities, including document status and performance of the 4Projects* system, to project
management.
• Assists in compiling Operation & Maintenance (O&M) manuals at the end of the project.
• Ensures timely communication of all tender documents, revisions, addendums, and change orders. Removes outdated or superseded
documents from circulation.
• Manages access control and security settings for the projects document management system (4Projects*).
• conducts internal pre-audits and audits of project teams to ensure proper management of records and documents in compliance with ISO
9001:2008.
• Audits project teams for adherence to document control housekeeping and confidentiality policies, in line with ISO 9001:2008.
• Oversee performance management of all team members, regardless of reporting structure.
• Serves as the first line of support for the document management and collaboration system.

• Selected by SMEC to oversee document control for the National Security Shield project, ensuring compliance and efficiency.
• Spearheaded the implementation and management of the Document and Records Management Process throughout the project execution phase.
• Safeguarded project-controlled documents and maintained records in strict adherence to corporate and regulatory standards.
• Delivered functional guidance and training to team members, enhancing overall document control practices and fostering a culture of compliance.
• Streamlined document workflows, improving retrieval times and reducing errors, contributing to project success.
• Collaborated closely with cross-functional teams to ensure seamless communication and documentation processes.

1. Consultant - Arab Engineering Bureau Client - Al Fardan Real state (ARE)
2. Client
3. AL HANDASAH Client
4.
• Effectively adhere to company policies to support quality systems during corporate audits, while actively participating in departmental
activities.
• Responsible for the distribution, submission, and receipt of documents to/from clients, suppliers, vendors, subcontractors, and internal
teams. Ensure timely updating and maintenance of documents without delay.
• Assign material part numbers, document standard codes, and other tracking identifiers in accordance with the Project Quality Plan.
• Coordinate with clients, engineering contractors, joint venture partners, subcontractors, the project management team, and internal
departments to resolve documentation-related issues.
• Prepare and control documents such as material submittals, drawings, technical documents, and reports in compliance with contract
requirements and quality procedures.
• Initiate, compile, and transfer all identified deliverable documents generated during the project, ensuring they are submitted and approved
by the client as per contract requirements. This includes handling both electronic media in acceptable formats and hard copies upon project
completion.
• Establish, maintain, and supervise a well-organized electronic and hard copy filing system to facilitate easy retrieval and support the
construction management team, especially during the preparation of the project dossier handover.
• Support the Project Planning Manager by providing daily, weekly, and monthly progress updates on documentation (Document/Drawing
Register - DDR) as required by the contract.
• Expedite and follow up on the submission of various vendor documents.
• Enforce and adhere to company policies and procedures related to document control.
• Conduct audits of company processes and departments to ensure compliance with approved control procedures.
• Coordinate with the Quality Control Department to update and close various Technical Queries (TQs).
• Manage and control the system punch list, monitor the status of as-built drawings, and oversee related documentation tasks.
• Report directly to the Project Manager throughout the duration of the project.

• Visiting NIIT Centers in all Government Schools of Udupi District for routine inspections and checking for faculties performances.
• Organizing and conducting regular meetings with school representatives and addressing their requirements.
• Alternatively, inspecting students and addressing their educational progress.