Human Resources Business Partner
Bel
Total years of experience :15 years, 3 Months
• Contribute, recommend, and coordinate the company Fringe Benefits for all employees by conducting Fringe Benefits Surveys in accordance with the grading structure in order to continuously attract, motivate, and retain employees.
• Prepare the HR budget (Payroll, Bonus, Incentives, commission, Benefits, Etc.) and prepare the annual HR budget activities for Bel Near including the budget preparation, June provision and the last estimate exercise. Also, prepare the GAP analysis with necessary justifications to ensure best utilization of the allocated budget and monitor the deviations.
• Review the monthly payroll & separate payment transactions for Bel Employees.
• Create and maintain the required tracking and reporting mechanisms to monitor the quality of projects, including key 'stage gates', milestones in the process, dashboards.
• Creates and performs periodic audits of current HR systems/procedures in the head office & plant to validate compliance with company policies and to assure constant systems/procedures on both sites.
• Identify and analysis HR improvements opportunities and propose continuous improvement initiatives to enhance the development areas.
• Control/audit HR systems/procedures to assure compliance with the group/local policies.
• Benchmark Bel NEAR compensation & benefits scheme and provide recommendations to assure relevant employment competitiveness position.
• Contribute, recommend, and coordinate the company Fringe Benefits for all employees by conducting Fringe Benefits Surveys in accordance with the grading structure in order to continuously attract, motivate, and retain employees.
• Prepare the HR budget (Payroll, Bonus, Incentives, commission, Benefits, Etc.) and prepare the annual HR budget activities for Bel Near including the budget preparation, June provision and the last estimate exercise. Also, prepare the GAP analysis with necessary justifications to ensure best utilization of the allocated budget and monitor the deviations.
• Review the monthly payroll & separate payment transactions for Bel Employees.
• Create and maintain the required tracking and reporting mechanisms to monitor the quality of projects, including key 'stage gates', milestones in the process, dashboards.
• Creates and performs periodic audits of current HR systems/procedures in the head office & plant to validate compliance with company policies and to assure constant systems/procedures on both sites.
• Identify and analysis HR improvements opportunities and propose continuous improvement initiatives to enhance the development areas.
• Control/audit HR systems/procedures to assure compliance with the group/local policies.
• Benchmark Bel NEAR compensation & benefits scheme and provide recommendations to assure relevant employment competitiveness position.
•Compensation & Benefits:
-Coordinate & update the plant salary structure and apply remuneration plans that are in line with Group Bel policies, local labor market situation & competition, and participate in the merit increase process in addition to monitoring Compa ratio in the organization in order to ensure fairness in payment and competitiveness to the labor market.
-Contribute, recommend, and coordinate the company Fringe Benefits for all the industrial employees by conducting Fringe Benefits Surveys in accordance with the grading structure in order to continuously attract, motivate, and retain employees.
-Prepare, update & develop job descriptions for various positions, determine appropriate base pay and be part of the evaluation system for these jobs on the same know how system aligned with the corporate system. Conduct job analysis sessions, job evaluation, and job classifications.
-Administer employee insurance, pension and savings plans and works with insurance brokers and plan carriers planning, directing, and coordinating corporate compensation and benefits activities to reduce turnover and enhance company’s profile as best place to work for.
-Participate in the plant HR budgeting (Payroll, Bonus, Incentives, commission, Benefits, Etc.) and prepare the annual HR budget activities for the industrial team including the budget preparation, June provision and the last estimate exercise. Also, prepare the GAP analysis with necessary justifications to ensure best utilization of the allocated budget and monitor the deviations.
-Negotiate and offer employment agreements on behalf of employers by analyzing compensation data within an organization & evaluating positions to determine classification & salary and introduce company processes and benefits scheme ensuring consistency with the company salary structure.
•Payroll Administration:
-Administer the HRIS; Prepare & coordinate the monthly payroll transactions for the industrial team including payroll variables preparation, payroll calculations and checks and assist in the calculations of all other bonus, profit share & incentive calculations with respect to the social insurance and salary taxes as well as emergency box and any other relevant constrains.
-Handle all employees’ accounts with cooperation of Bank Account Manager; manage employee's bank accounts opening and closing and related documents, issue needed letters for banks, loans & bank services, and any other issues that related to the bank account in order to guarantee the acceptable service level.
•BOOST / T&E Pillar:
-Participate with the Factory management in the Training & Education Pillar - LEAN manufacturing systems.
-Communicate with the authorities about all needed forms for the social insurance organization (Form 1, Form 2 & Form 6 insurance).
-Working with the labors office to ensure that everything is complying with the Egyptian labor law ( No. 12 for year 2003).
-Assisting the HR Mgr. in applying and checking that all company procedures are in line with law and regulations advising with any non-complying policy in case there is any.
-Prepare the needed data for payroll preparation such as attendance, overtime, absence and other relevant data and submit it to the payroll section on monthly basis.
-Handle all matters related to issuing and renewing health certificates for employees working directly in the cheese processing.
-Take in charge all matters related to governmental health insurance.
-Handle all matters related to issuing and renewing military service certificates for the employees.
-Updates & maintains employees’ database.
-Handles all employee termination procedures and ensures all company and employee’s rights are well preserved.
-Provide related expertise, advice, and guidance to ensure that key decisions are supported and resolved at the appropriate level in a timely manner.
-Assisting the HR Mgr. to successfully pass all the audits performed by relevant authorities
- Structures employees' files database (manual and electronic) and include all necessary officially required papers for each employee according to the laws & the company regulation.
- Completing the formalities of the employees Creating and updating employees files for documentation
System and updating the current files Handling Social insurance functions for the employees
- Prepare and follow up preliminary Medical Tests for new employees Activate Government.
- Review the Employee social insurance regarding forms 1, and 6.
- Prepare weekly and monthly reporting for all activities progress and status related the new hires and resignations.
- Prepare the annual leaves balance for the new hires; keep track and record of vacation balances and preparing the related reports.
- Follow-up on daily attendance for all the branches and all types of leaves and identify legal requirements for compliance with local labor law and company policies and control employee's attendance according to attendance system and preparing the related reports such as: Absence.
- Answer employees inquires and investigate personnel grievances and fairness concerns.
- Complete the termination procedures and follow up clearance form.
- Preparation and processing requested disciplinary actions comply with Egyptian Labor Law.
- Communicate effectively with government departments such as labor offices authority when needed.
- Calculating quarterly contributions for Emergency Box.
- Provide medical insurance for the uncovered new hires & employees.
- Collection of offers from medical insurance companies to get the best offers and benefits.
- Review of financial claims for medical insurance deletions, and added.
• Hiring & Resignation Process:
1) Hiring:
- Sending Job Offers to the New Candidates and following up the hiring papers.
- Receive Hiring Papers for new candidates and write the contract.
- Completing the Hiring Process by sending the official Papers to the Government Offices
(Social Insurance Office, Labor Office)
- Completing the medical & life insurance forms and send them.
2) Resignation:
- Following up Resignation steps (Resignation, Absence, and End Contract).
- Sending Letters to the Communication & Insurance Companies to inform them that the employee resigned.
- Sending Letters to the Bank to inform them that the employee resigned.
• Attendance & Contract Renewal Process:
1) Attendance:
- Creating the attendance sheets monthly.
- Calculating the (Overtime, Absence) monthly as per the attendance sheet.
- Following Up Vacations according to the Law (Annual, Casual, Sick and Maternity).
2) Contract Renewal :
- Sending Contract Renewal Letters to Departments Managers Monthly.
- Following Up contracts after Managers Approval.
• External Offices:
1) Social Insurance:
- Sending Form 1 for the newly hired employees.
- Sending Form 6 for the resigned employees.
- Send Form 2 Yearly.
- Send Change of Status letters.
2) Labor Offices:
- Send the labor office form in 15 days according to the labor law.
3) Communication, Insurance and Bank:
- Following up the communication company (Mobinil) in new and old lines.
- Following up the monthly invoices as per Mobinil.
- Following up the insurance company in adding and removing employees.
- Following up the Bank in adding and removing employee’s accounts.
• Payroll & Filling:
1) Filling:
- Save and Update personnel files according to the labor law.
- Coding to personnel files.
- Filling all the letters in employee’s files.
- Filling all the variables data (Payroll Data) in files.
2) Payroll:
- Entering variable data.
- Issuing payment slips.
- Answering all employees inquires.
University: Bachelor of Computer Science from El-Shorouk Academy (2008) Graduation Project: Virtual Library Network.