Office Coordinator
Ministry of education
Total des années d'expérience :13 years, 6 Mois
- Read incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare responses to correspondence containing routine inquiries.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Compile, transcribe, and distribute minutes of meetings.
- Attend meetings in order to record minutes.
- Coordinate and direct office services, such as records and budget preparation, personnel.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
- Set up and oversee administrative policies and procedures for offices and/or organizations.
- Supervise and train other clerical staff.
- Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Interpret administrative and operating policies and procedures for employees
- Planning, preparing and delivering lessons to all students in the class
- Teaching according to the educational needs, abilities and achievement of the individual students and groups of students
- Adopting and working towards the implementation of the school development plan of the particular school they are giving service in
- Assigning work, correcting and marking work carried out by the students
- Assessing, recording and reporting on the development, progress, attainment and behaviour of students
- Providing or contributing to oral and written assessments, reports and references relating to individual students or groups of students
- Promoting the general progress and well-being of individual students and groups of students
- Providing guidance and advice to students on educational and social matters and on their further education and future careers; providing information on sources of more expert advice
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigne
- Attending front reception desk.
- Complete a wide range of services such as Service and/or Facility Operations.
- Receive and relay incoming, outgoing and internal calls according to local guidelines.
- Handle and route messages appropriately.
- Answer general inquiries, assist in resolving issues/concerns or direct them to the appropriate resource.
- Greet and direct employees and visitors.
- Process space reservation requests (assign and confirm space, catering and equipment) and ensure optimal work space occupancy.
- Set up and maintain work space/meeting rooms including catering and audio/visual equipment.
- Provide audio-visual support/troubleshooting prior to and during meetings and events as needed.
- Stock and maintain appearance of general use areas (e.g., copy room, coffee/vending area, etc.).
- Provide basic technical support for standard office equipment (e.g., copiers and printers).
- Provide support and/or execute activities related to in-site or off-site meetings and events.
- Receive, process, and deliver inbound and outbound, mail, packages and faxes.
- Coordinate destruction of documents.
- Perform administrative duties according to location guidelines.
May act as a point of contact for external providers (commodity).
- Contribute to the preparation of daily, weekly, and monthly reports.
- Perform basic repair, maintenance and custodial or coordinate/arrange with appropriate service provider duties according to location guidelines (including equipment, electrical, carpentry, plumbing, etc.).
- Conduct regular checks of the office environment and report any areas requiring maintenance or electrical attention.
greets patients and starts processes such as obtaining and verifying identification, insurance and any medical records.
coordinate with nurses and doctors.
- Receive and log customer complaints.
- Heavy phone contact and interface with most internal departments from Sales, Product Lines, QC/Warehouse and Accounting (Credit, Invoicing, etc.)
- Process customer complaints, including ones that require complicated and involved attention.
- Follow up on Corrective / Preventative actions.
- Maintain Sales Order files.
- Receive, research and answer customer inquiries regarding sales orders, shipping data and paperwork
- Work with customers to resolve issues.
- Prepare customer purchase orders for filing.
- Prepare routine reports on inquiry, sales, quote activity as well as performance and savings.
- Daily assistance with calling customers for inquiries and/or faxed RFQ''s.
- Assist Warranty Administrator as needed.
- Create and process internal forms as needed.
- Enter new customers and/or make existing customers in the customer Master, as required.
شهادة البكالوريوس في تخصص اللغة الإنجليزية من جامعة الملك سعود