Deputy Site Manager
Raha Group for Technical Services (RGTS)
Total years of experience :42 years, 1 Months
• Operations Management: Coordinating, managing, controlling & executing of all activities related to the receiving, storage, inventory movement, and shipping to meet ISO 9001 quality standards using proper documentation processing.
• Policy Management: Assist in developing, monitoring & ensuring the implementation of warehousing policies and procedures.
• Inventory Management: Monitoring the daily inventory to maintain the approved stock in hand
• Materials Tracking: Keeping track of all the incoming and outgoing materials (In or Out of Kingdom) using Security Assisted Management Information System (SAIMIS).
• Records Management: Updating the Management Information System (MIS) in
accordance with the Security Assisted Management Information System (SAMIS)
• Shipment Management: Ensure control measures to improve on time and problem-free shipments to all In-Kingdom and International Source of Repairs (SORs) and coordination with all POCs to ensure timely repairs and shipping. Keeping an updated record of all the routine and MICAP shipments
• Quality Management: Conducting quality checks of all the repairable shipments and validating them in the AUTOLOG, FED LOG and GOLDesp (Enterprise Service Platform)
• Stock Identification: Coordinating with the RSAF authorities for the missing stocks at the
warehouse locations
• Stock Change Voucher: Preparing the Stock Change Voucher (SCV) in AUTOLOG for the assets having incorrect serial numbers and part numbers
• Supply Management: Ensuring that the company and the RSAF supply procedures are properly complied upon
• Customer Satisfaction: Ensure customer satisfaction and efficient logistics operational objectives are being accomplished.
• Transportation: Receive planned and unplanned Depot repairable items for outbound shipment. Create SOB tracking number by utilizing RSAF Shipping Software. Create and maintain localized Manifest tracking documents. Weigh, measure, and consolidate items for shipment. Verify and attach consolidated documents for each item.
Prepare Customs validation and release forms for all international shipments.
Coordinate and forward freight shipment schedules to customer(s).
Segregate outbound shipments for Middle East (in-Kingdom), and USA. Identify, label, and report all Hazardous items requiring special handling instructions. Receive and report Carrier Airway Bill/manifest updates to customer. Advise, research, and reconcile frustrated cargo with RGTS/RSAF
Report all documentation discrepancies to RSAF/RGTS management.
Maintain custody of all original receipt and shipping documents
Adhere to safe practices while operating material handling equipment. Ensure whse. area cleaning.
•Working in the Central Logistics Stores of the Royal Saudi Air Force Head Quarters as a contract employee
• Relationship Development: Established fruitful business relationships with the vendors and other service providers for the smooth functioning of the operations
• Document Verification: Verified the required inbound / outbound paperwork to ensure its arrival on the scheduled date
• Custom Clearance: Correspondence with KSA customs department regarding clearance of vehicles/equipment procured from out of Kingdom.
• Estimaras & License Plates: Correspondence with Saudi Traffic Department to obtain Estimaras and License Plates for RSAF funded vehicles.
• Delivery Verification: Coordinated with the suppliers prior to the delivery in order to confirm the delivery date and address
• Product Compliance: Coordinated with suppliers for defective and damaged products
• Supply Management: Coordinated with the suppliers regarding the discrepancies and warranties of the materials / equipment as and when required.
• Stock Inspection: Inspected the goods in terms of quality and quantity
• Resource Management: Ensured the availability of all needed resources at the time of receiving the product
• Payments Management: Prepared the evaluated receipt settlement for all the equipment /
materials received by the Directorate to enable the release of payment to the supplier through the Finance Department.
• Safety Management: Ensured that all the warehousing activities are carried out as per the safety and security procedures
Working at the Royal Saudi Air Force Head Quarters, Directorate of Transportation on the F15 TSP Project
• Transport Assessment: Assisted and guided the assessment of the transportation capabilities, policies and procedures
• Policy Development: Established the policies for the Transportation Department’s review of the authorization, procurement, operations, maintenance and the disposal of the RSA F registered vehicles, equipment, and workshop tools and equipment
• Publications: Write, update and publish technical and administrative publications/manuals applicable to transportation activities.
• Fleet Management: Managed more than 9, 000 vehicles / equipment fleet of Royal Saudi Air Force. Reviewed and updated Semi Annual Reports sent by all RSAF Bases /Units by using MS Access.
• Budget Forecasting: Reviewed future requirements, research and prepare vehicles / equipment budget forecasts.
• Procurement: Established new vehicles/equipment policy. Reviewed and finalized bids. Coordinate with venders for paint specifications and timely delivery.
• Technical Specifications: Developed technical specifications and review bid packages, obtains cost estimates, evaluates proposals and selects vendors, recommends acceptance, and monitors contract compliance for whole RSAF vehicles and equipment.
• Inspection: Carried out new vehicles/equipment inspection as per RSAF procedures and technical specifications.
• Damage / Discrepancy Assessment: Prepared the damage /discrepancy reports as and when required and looked after the late deliveries by the suppliers
• Resource Utilization: Accomplished all the planning for efficient and effective use of RSAF transport and facilities. Issue of new vehicles / equipment to the bases as per Table of Allowance or for special mission requirements.
• Vehicles/Equipment Registration: Allotment of new vehicles / equipment to RSAF bases. Issued Military Numbers for new procured vehicles & equipment and input data in MS Access. Prepared historical records of PAF new vehicles/equipment.
• Contract Management: Reviewed GPV and SPV spare parts contracts, finalize bidding and authorize changes. Evaluated monthly payment summary of contractor employees and calculation of fines to enable release of payment to the contractor through Finance Department.
• Vehicles Disposal: Reviewed disposal requests from the bases to approve / disapprove the vehicle disposal requests in accordance with RSAF procedures.
• • Administration: Managed daily, weekly & monthly administrative duties. Record Employee attendance, vacation & sick leave on a daily basis.
• Workshop Management: Monitor and instruct the Workshop and Maintenance Supervisors for the implementation of Prevented Maintenance and Corrective Maintenance according to manufacturer’s specifications and recommendations.
• Operations Management: Managed the standard Operations Procedures for the Operation Department. Improved the operation department to achieve the best possible performance and to fulfill the requirements of the clients.
• Warehouse Coordination: Coordinated with the warehouse team to ensure proper record keeping of demand, receipt, warehousing and issue of spares, oil & lubricants and cleaning materials. Control physical inventories and cycle counts in an efficient way & according to planned schedules
• Budget Forecasting: Reviewed future requirements, research and prepare vehicles / equipment budget forecasts.
• Resource Utilization: Analyze resourcing requirements with respect to transport requests, vehicle availability and driver shifts to deliver an efficient and timely fleet solution
• Target Evaluation: Evaluated performance targets for logistics service providers and monitor performance on a regular basis
• Planning & Production: Work closely with the planning and production teams to ensure a smooth flow of products through the chain
• Safety Management: Ensured a safe and environment-friendly workplace via employee development and consultation with the various concerned Sections of the company such as Building Maintenance, Security and Safety.
Maintenance
• To ensure the fleet is always in good working condition and to avoid break downs.
• Oversee all repairs and troubleshooting of the fleet (Heavy Diesel, Light Diesel and Petrol vehicles)
• Scheduled / unscheduled maintenance of Hyd. Systems i.e. Accumulators, Azimuth, Elevation, Suspension, Stabilization, Steering, and Main & Parking Brakes Systems of Crotale Weapon System
• Scheduled / unscheduled maintenance overhauling of Alsthom, Polima, and Honda generators.
Test Equipment:
• Use of test equipment including Hydraulic pollution test, Nitrogen charging, CO analyzer, Hydraulic filling / defiling test bed.
• Performance and diagnostic checks of gasoline engines by using French made Electronic Test Equipment (MDSU)
Training Development:
• Developed training of all employees with the Maintenance Function through internal or external courses
Spare Parts Requisition
• To ensure that only authorized purchases are processed.
• To ensure that inventory received spare parts meets the quality standards.
• To confirm the physical existence of spare parts without errors. And to identify stock discrepancies.
• To ensure that workshop have identified critical parts for all trucks. To ensure that all these critical parts are available in the spare parts warehouse at all time.
Breakdowns
• To ensure that delivery and distribution trucks break-downs are addressed in a timely manner and that the causes of the major break downs are analyzed to identify root causes.
Document Control
• To ensure that all maintenance job performed are document and approved.
• To ensure that maintenance check lists are defined and available for major maintenance job.
Budget Forecasting
• Reviewed future requirements, research and prepared workshop budget forecasts.
Disposal of Non-Operational Fleet
• Prepare disposal requests of non-operational vehicles and sent to Hq. PAF MT Directorate for approval.
Instructional Experience
I also got teaching experience of Hydraulic and Mechanical System of Crotale Weapon System and generators (Alsthom, Polima, Honda) for more than two years. Coordinate training courses. prepared training programs and teaching materials.
Performed receiving, shipping and inventory tasks of materials and supplies in the warehouse, e.g., automotive, hydraulics, electrical, electronics and avionics parts, furniture, crockery, clothing and stationery.
Receiving Section
• Received, validated and accepted delivery of supplies, physical inspected of items received for quantity, quality and damage and maintained records of all warehouse stock received.
• Prepared Supply Discrepancy Reports (SDRs) for errors or damaged/missing items received.
• Ensured proper storage of goods in compliance to company standards.
• Utilized an on-line Automated Logistics System (ALMS 90) on a daily basis and maintained a variety of inventory and warehouse records.
• Placed items received in proper storage areas and rotated stock; stored items in accordance with established storage system.
• Allotted and updated warehouse locations for the items to be stored.
• Monitored and audited inventory levels of stock items on a daily basis and notified the Manager when quantities are low.
• Maintained accurate storekeeping records, files, indexes and inventories.
• Operated standard office equipment including a personal computer, fax machine, copier, printer, and scanner.
• Followed established safety and security practices.
• Operated forklifts and pallet jacks in order to pick up, deliver or move warehouse stock.
• Maintained warehouse in a clean and orderly condition on a weekly basis.
• Assisted with the annual physical inventory of warehouse stock.
Shipping Section
• Maintained inventory for shipments and monitored efficient loading and unloading of all stock.
• Ensured appropriate completion of all shipping orders for transactions.
• Managed and prepared records of inventory control system and manage inventory flow.
• Evaluated in coming stock, identify all errors and communicate to warehouse manager to initiate appropriate action.
• Managed all order forms and received invoices as per Pakistan Air Force policies.
• Maintain and update a ALMS 90 information and prepare require reports.
• Evaluate inventory and perform physical count of stock to identify any discrepancy
• Followed established safety and security practices.
• Operated forklifts and pallet jacks in order to pick up, deliver or move warehouse stock.
• Maintained warehouse in a clean and orderly condition on a weekly basis.
• Perform all activities for domestic and international shipping.
• Manage packaging and stocking of all finished goods.
• Production Management: Served as the in charge of the production and scheduling of the General Purpose and Special Purpose Vehicle
• Reporting: Prepared the monthly and annual summary reports of the fuels, lubricants and the hydraulic fuels
• Inspection: Prepared the annual periodic inspection schedules and update notice board
• Maintenance Management: Developed the daily maintenance work orders
• Customer Relationship: Updated the status boards and coordinated with the customers on their vehicle status
• Order Completion: Closed all the completed work orders
• Document Management: Maintained the awaiting parts and the awaiting maintenance suspense files
• File Management: Maintained the Vehicle Record Files
• Inspection: Prepared the annual periodic preventive maintenance inspection schedule
• Resource Management: Analyze resourcing requirements with respect to transport requests, vehicle availability and driver shifts to deliver an efficient and timely fleet solution
• Operations Management: Assist in the planning and development of the Fleet systems, including the development and implementation of operational procedures
• Pre-Trip Check: To ensure the fleet is always in good condition before departing to avoid break downs during the trip. Ensured all drivers are maintaining and signing Daily Routine Inspection Form of assigned vehicle and speedometer reading before each trip.
• Work Orders: Prepared work orders of fleet for scheduled / unscheduled repairs.
• Record Management: Ensured each vehicle log book and work orders are maintained properly.
• Inspection: Prepared the annual periodic preventive maintenance inspection schedule
• Reporting: Prepared the monthly and annual summary reports of the fuels, lubricants and the hydraulic fluids.
• Maintenance: Performed scheduled /unscheduled maintenance of all types of General and special purpose vehicles and generators.
• Performance check: Performance check of petrol engines performance on electronically equipped workshop and other test equipment.
• Tools & Equipment: Used hand tools, and Test equipment including Hydraulic pollution test, Nitrogen charging, CO analyzer, Hydraulic filling / de-filling test bed
• Defect Rectification: Inspected, tested, adjusted, and performed defect rectification of vehicles.
• Overhauling: Performed overhauling diesel / petrol engines.
• Hydraulic System: Performed scheduled / unscheduled maintenance of Hyd. Systems i.e. Azimuth, Elevation, Suspension, Stabilization, Steering, and Brakes Systems.
Accredited by Middle East Accreditation Council & Global Accreditation Council for Business Education.