Senior Document Controller
Louis Berger
Total years of experience :17 years, 11 Months
• More than 10.8 years of Experience in Document Control field.
• 6 Year Experience in Saudi Arabia.
• Aconex Certified Professional.
• Handle more than 5 projects at a time.
• Experience in different type of projects (Building, Railway, Station, Airport, Plant etc.)
• Good Knowledge of ISO 9001 & 5S.
• Strong IT, database and communication skills.
• Excellent Experience with document control packages such as Aconex, Primavera Contract Management, Oracle, Prolog Manager etc.
• Excellent Knowledge of work processes of document control.
• Excellent in computer systems to manage documentation.
• Excellent interpersonal skills and a professional telephone manner.
• Utilizing a range of office software, including email, spreadsheets and databases.
• Proven decision making skills.
• Able to react quickly and effectively when dealing with challenging situations.
• Assisting Projects/departments with queries on documentation requirements & submissions.
• Maintaining a tracking facility to enable documents to be updated easily.
• Excellent working experience in Ms-office, E-mail, internet.
• Expert in Ms-Words and Ms-Excel.
• Good in Arabic & English translation (Undertaken certification classes).
• Implement and maintain document control system to the site
• Project Filing System for both electronic and hard files.
• Review and approval work flow processes for major project documents (drawings, materials submittals, NCRs, RFIs, DFCs, Method Statements, Specifications, Inspection Test, etc.
• Simultaneously managing multiple tasks
• Accurately maintained drawing, submittals, Correspondence, method statement etc. logs.
• Play key role to implement the Primavera Contract Management (PCM) system to the project.
• Arrange and give training to contractor and our staff to the PCM.
• Follow up with Project team and contractor.
• Fostered enthusiasm, team spirit, confidence, and a reputation for excellence through training, coaching and effective resolution of employee concerns.
• Accurately enter and update records meta-data in the clients document management system Aconex and PCM
• Allocate and control the numbering of all type of documents, drawings etc.
• Maintain the log for Submittals, Shop Drawings, and Correspondence etc.
• Circulate documents for review, information, approved etc by formal transmittal on e-mail templates.
• Issuing responsibility for letter and other document to client/contractor.
• Manual follow up with the clients internal team to get an expected schedule for all pending documents.
• Ensure all project deliverables are stored at every revision in all relevant formats
• Complete each task - process, transmit, attach electronic files do hard copy filing
• Assist in completing requests, searches queries as requested by project personnel
• Provide guidance and training to junior team members
• Assign work for junior team member.
• Responsible for documentation of technical documents.
• Preparing document status report for management
• Liaise with engineers, clients, suppliers or third party companies as required
• Assist in preparing issuing project status/progress reports
• Responsible for documentation of technical documents.
• Configure & implement the electronic documentation management system (EDMS) for new projects.
• Responsible for receiving, printing and distribution of tender documents and drawings.
• Responsible for receiving, printing and distribution of projects related correspondence documents and drawings.
• Keep record all submittals, approvals, enquires, quotations etc.
• Play important part at the time of implementation of Oracle system.
• Manage and maintain Oracle Web Center Content.
• Support quality management in the performance of quality reviews and audits.
• Presentation and filing of documents and drawings.
• Responsible for maintaining hard copy information.
• Assists junior document control staff to ensure effective implementation of project-specific procedure.
• Distribute document to the concern Department/Project.
• Ensuring all documents is as up to date as possible.
• Delegates and directs the work activities of project document control team.
• Coordinate with site office suppliers and subcontractor for any discrepancy.
• Use different types of pivot table and pivot chart in Ms-excel of documents, for example material, drawings, submittal and approval report.
• Scanning in all relevant new documents.
• Checking dispatch documents are accurate.
• Distribution of approved drawing & documents on time.
• Provides assistance with document retrieval.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
• Keep record in hard copy & soft copy of technical documents, drawings, in out memo & external Correspondences.
• Use Ms-excel for data base.
• Responsible for maintenance and update standard and Books.
• Responsible for filing of in out correspondences.
• Receive phone call and transfer to the concern personal.
• Keep record of mail & fax.
• Maintain data base in Ms-excel for each and every documents.
• Follow ISO standard in filing.
• Scan all documents for softcopy
• Follow-up with site office for any documents.
Bachelor in Economic, Public Administration & History