Deputy Finanace Manager
Handicap International - Humanity & Inclusion
Total years of experience :15 years, 7 Months
• Oversees the breakdown of financial strategy into action plans and advises on financial issues.
• Produces, compiles and analyses financial indicators and, if necessary, creates additional indicators.
• Oversees the assessment, mitigation and treatment of financial risks. Reports on incidents and their treatment to line manager and functional managers.
• Supervises the drafting of budgets and verifies that HI’s funds are being used in an optimal manner in his area of responsibility.
• Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial calendar.
• Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before payment.
• Directs the development of all accounting processes under my responsibility, ensuring their compliance with the accounting reference framework (procedures, tools) and their incorporation into of the accounting information system (IS).
• Supervises and accompanies the drafting of funding proposals and optimizes the funding schedules (coverage of office and support costs); compiles and coordinates multi-program proposals when the program is the lead.
• Leads the emergency preparedness actions in finance department and, in case of emergency, reorganizes the priorities of the team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.
• Responsible of managing donor grants financially and ensuring compliance with donor financial requirements and policies.
• Collaborate work with unit directors and program staff at HQ, regional and country offices to set up donor grant and program budgets for assigned portfolio within the organization system.
• Work in collaboration with finance, program, and business development at required levels within the organization in developing budgets for proposals ensuring maximum direct cost-recovery, clear budgetary assumptions/notes and are in line with donor templates.
• Responsible for reviewing and compiling donor financial reports ensuring reconciliation with general ledger and in compliance with donor terms and conditions, including timely submissions and in line with activity implementation and narrative reporting.
• Prepare monthly deferred revenue reconciliation and deferred revenue continuity sheet (Annual).
• Establish regular budget review process identifying budget variances and explanations.
• Reviews draft contracts and provide advice on financial compliance and reporting deadlines.
• Developing financial proposals for new funding opportunities through working closely with regional offices, country offices and program team at head office.
• Prepare donor financial reports and variance analysis.
• Liaise between HQ and Regional/country offices regarding operational and financial issues.
• Review Quarterly forecasts and variance reports and ensure accuracy, completeness, and reasonableness.
• Investigate and prepare variance analysis to ensure efficient project financial management and compliance with donor agreement terms and conditions.
• Establish and maintain standard costing system for program components in various countries/regions to facilitate proposal budget development and review.
• Developing financial proposals for new funding opportunities through working closely with regional offices, country offices and program team at head office.
• Prepare donor financial reports and variance analysis.
• Liaise between HQ and Regional/country offices regarding operational and financial issues.
• Review Quarterly forecasts and variance reports and ensure accuracy, completeness, and reasonableness.
• Investigate and prepare variance analysis to ensure efficient project financial management and compliance with donor agreement terms and conditions.
• Establish and maintain standard costing system for program components in various countries/regions to facilitate proposal budget development and review.
• Manage the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by donors and Dublin HQ.
• Closely monitor all financial activities and keep the Program Director and Country Financial Controller advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
• Assist the Country office with external (donor, audit firm, partner organization, government, etc.) and internal control audits as required.
• Oversee the timely preparation, review and approval of all bank account and cash reconciliations on as regular a basis as necessary for effective financial control.
• Review of funds transfer requests from the field and timely preparation and follow-up of Cash Transfer Requests to the field offices to ensure that appropriate balances are maintained to facilitate program implementation.
• Assist budget holders in conducting the budget process, ensuring that appropriate levels of technical support and guidance is provided to all budget holders during the process of preparing the annual country operating budget and subsequent revisions.
• Train National Finance Officer/Finance Manager on CW financial system so that they can take program accountant role upon completion of the international assignee’s contract period.
•Prepare the annual budget of the budgeting department.
•Implementing and following the procedures of preparing the annual budget in accordance with the related departments.
•Reviewing all the reports that compare the actual spending to the budgeted items and report any variances to the financial manager.
•Participate in developing estimated cash flow with taking into consideration the fund resources.
•Participate in developing the strategic plane of the finance department to be consistent with the foundation strategic goals.
•Supervise the daily recording (daily data entry and the classification of entries per chart of accounts) of all transactions and maintains the updated general ledger;
•In charge of all financial arrangements related to programs run under the community empowerment program;
•Ensure all bank transfers, ensures there are no overdrafts, tracks and reports any interest accrued;
•Prepares financial reports and documentation;
•Supervise the preparation of monthly reimbursement for programs funded by the Ministry of Planning and International Cooperation - Jordan;
•Participate in procurements committees and review the process to make sure all procedures of procurements manual has been followed;
•Audit & Review task for the Cooperatives financial statements.
•Handled grant management component of CEP’s Qudorat Program which entailed supervising the offering of $3 Million dollar grants to around forty community based organizations and developed the financial section of the grants manual developed for this purpose;
•Give financial and procurements training sessions for Civil Society Organizations
•Supervise the revolving Microfinance loans portfolios under the CEP unite
-Responsible for the accurate recording of data entry and the classification of entries per chart of accounts of all transactions and maintains the updated general ledger on Quickbooks accounting software.
-Prepare bank reconciliation for saving and checking accounts to match the books balance up to date.
-Record all financial transactions on excel sheet to be used as a parallel record to the accounting system and also to comply with the IRS requirements of accounts classification that could differ than accounting rules.
-Match the revenue that has been recorded on the franchise system (Zeeenet) with the accounting software.
-Participated in preparation of financial and technical proposals for the poverty pockets program;
-Financial officer for Ministry of Planning and International Cooperation Poverty Pockets Program;
-Worked on Foundations partnership with Mercy Corps. on water demand management project through submitting quarterly reports to USAID, reimbursement and cash advance requests;
-Assisted in planning and strategizing the Foundations approach in each poverty pocket and financial breakdown for each area;
-Followed up on funds disbursal to JRF from MOPIC;
-In charge of programs procurement in office and field;
-Prepare financial progress reports to donor on timely basis;
-Ensure that budget line items are within their allowed limitations;
-Prepares purchase orders, deposit slips for program income or cash received and other appropriate documentation as required by Foundation financial systems, policies and procedures;
-Work on financial follow up of CEP related programs such as rural community cluster development program;
-Documenting and preparing all financial documents and reports for the Foundations partnership with mercy corps in communication with their headquarters in USA (includes income statement, balance sheet, cash flow, etc;
-Prepares checks for signature and ensures the delivery of signed checks to the appropriate vendor, individual, etc…
-Responsible for the accurate daily recording (daily data entry and the classification of entries per chart of accounts) of all transactions and maintains the updated general ledger.
-Prepares payroll checks and bank transfers and disburses checks to employees.
-Checks and reconciles petty cash accounts for CEP and various employees.
-Tracks all bank transfers, ensures there are no overdrafts, prepares bank reconciliation for all accounts and tracks and reports any interest accrued
-Prepares financial reports and documentation.
-Prepares monthly reimbursement for Ministry of Planning and International Cooperation.