Translator cum Admin Assistant
Arabian Castles for Contracting Co. Ltd. (ACGC)
Total des années d'expérience :20 years, 7 Mois
Providing Arabic / English translation of all kinds of correspondence, official letters and bidding documents received from the Facilities and Projects underway all over the Kingdom.
The ACGC Ltd. is a contracting company, works for the government projects like Operation, Maintenance, construction & refurbishment of Establishments and Facilities of the Ministry of Defense - KSA under consultation of BAE (Operations) Systems Co. Ltd- Saudi Arabia.
Translation all types of Documents / text materials.
administration and all concerned Government department works..
Assisting Department manager in all his day to day official tasks.
Receiving and replying daily mails routinely.
Filing and keeping documents up,
Translating all English correspondence in Arabic.
Maintaining files according to their importance,
Keeping petty cash of the department,
Preparing pay orders for the due payments,
Follow up with finance department to assure the payments,
controlling the budgets approved for the same session, etc.
Providing basic level secretarial support to the direct manager and other sectional staff to facilitate the efficient and effective running of the department.
Preparation of computer-based draft correspondence to company standards from general guidelines provided by originator, and submission for review and types final version for signature by Manager or others and distribution.
Supervising Office Assistants and carrying out routine daily tasks, following established procedures, to assist in achieving the outputs of the department, Including maintaining staff records/files, data inputting,
Distributing internal and external documentation,
Receiving calls and personal approaches and determination the nature of the inquiry in order that it can be directed to the appropriate person.
Assisting senior employees in carrying out more complex tasks in order to develop skills and fulfill tasks.
Assisting in maintaining satisfactory levels of office supplies through monitoring usage.
Providing assistance to the manager as required or requested that include word processing, transcription, information research, filing, taking and directing telephone messages, draft memos, financial and other reports as appropriate.
Facilitating and communicating with other parties or divisions regarding providing them with needed information for financial, performance, calendar, human resources…etc.
Arranging and assisting with meetings, conferences within the division or other divisions for the manager and other employees as appropriate, and managing the meeting room activities (if any).
Preparation of schedules and perform data entry through ERP, word processing and spreadsheet activities; format, revise and printing out final copies of complex documents.
Coordination of all travel arrangements for the manager and guest research and make flight, hotel and rental car reservations in accordance with group policies and to obtain the most economical and efficient travel, and create travel itinerary and schedules in accordance with authorized travel requests.
Organizing and maintaining paper and electronic files, and handling communications and information through telephone, mail service, website and fax.
Follow up keeping records, supervising the attendance, vacation and absence records for the division use and provide the division manager with it whenever wanted, (if any)
Performing other administrative or office duties or projects as required or as assigned.
Any other reporting or supporting tasks as required by the manager or for work necessity.
Worked as a Bilingual Secretary handling all clerical as well as liaison work, and reporting to the first Secretary to the Embassy.