Deputy Finance Head of Department
Action Against Hunger
مجموع سنوات الخبرة :19 years, 7 أشهر
Objective 1: Contribute to managing the mission’s budget:
Control new monthly expenditures for each budget and each budget line.
Provide the necessary information/support to the coordinators for drawing up new budgets.
Support in regular updating of the mission financial plans.
Responsible for preparation and sharing of monthly budget follow-ups (BFU) and highlighting financial risks.
Designing budgets in saga, and matched with LINK (procurement system).
Objective 2: Participate in managing the cash and accounting:
Control on a monthly basis the accountancy from the Bases and the Coordination office and provide feedback on
quality of accountancy and supporting documents.
Check payment of contract terms and all invoices.
Consolidate expenses in the accounting software SAGA.
Check the accounting balance and submit to financial HoD.
Prepare cash forecasts with the heads of departments and submit to HQ - twice monthly.
In charge of missions’ cash level (cash flow plan) under the supervision of the finance HoD through Ensure check
and communicate fund transfers from Capital to the bases.
Objective 3: Take part in the preparation of financial reports
Control expense eligibility based on the General Ledger and supporting documents (donor guidelines) before writing
financial reports.
Participate of preparation the Interim reports and Final reports for review by the HoD before HQ validation.
Check the presentation of folders in the event of field audits.
In co-operation with the financial HoD, prepare risk tables for headquarter audits.
Send back original invoices to headquarters after submission of final financial reports and in case of HQ audits.
Objective 4: Provide guidance and support on accounting and finance procedures
Ensure ACF and donors procedures are known and implemented in the entire mission.
Participate to the preparation and update of induction kits for new staff members.
Support the Finance HoD in assessing training and skill development needs.
Organise and supervise the work of the Senior Finance Officer in Amman.
Liaise with local authorities to ensure timely submission of reports and declarations.
Objective 6: Training
Train the Finance team on accountancy & SAGA software on the mission.
Participate in the preparation and implementation on training sessions on accountancy and supporting documents.
Follow up on the action plan of the staff and evaluate him at least once a year according to the mission’s procedure.
Objective 7: Supervise and manage the team
Contribute to the design of team structure
Ensure recruitment of his/her team,
Team management (leadership, monitoring, motivation)
Evaluation of team members
Staff development of team members
Mission 1: Ensure the implementation of basic and fundamentals for finance, Accounting for the base.
Setting up the main policies and procedures for accounting, finance for the base.
Mission 2: Provide accounting services for the mission
Disseminating information about the accounting procedures and ensuring that these procedures are respected.
Ensuring the comprehensiveness and precision of entries and the correct budgetary charging of expenses.
Ensuring the correctness of cash stocks and bank accounts.
Ensuring timely forwarding of accounting information to Coordination.
Providing the management and program with Budget follow up, treasury forecast
Ensure management of Saga for the base; upload the accountancy to SAGA software on a monthly basis.
Mission 3: Managing cash
Implementing the Cash Management procedures on the base.
Making sure cash is available for planned purchases and payments, as well a safety margin for unforeseen expenses.
Ensuring monthly forecast is very accurate.
Managing the relationship with the banks for all projects.
Mission 4: Leading financial management
Providing all necessary components for proposals and for feedback to funding bodies (audits, financial reports)
Checking that cash forecasts and BFUs are consistent.
Anticipating and monitor financial risks (underspend, overspend)
Allocating properly the expenses according to the financial plan and budgets.
Warning the Finance Head of Department and the Management of financial risks.
Ensuring the donor filing as per Action Against Hunger procedures.
Mission 5: Manage the Finance team
Ensuring the day-to-day management of his/her team (guidance, follow-up, motivation…).
Evaluating the performance and developing the skills of the team members.
Organizing and leading team meeting (define and share strategy, objectives)
Providing technical support to the team
1. Managing all financial aspects of day-to-day operations of financial department.
2. Provide regular information for Budget Holders so that they can monitor expenditure.
3. Manage the funds in bank accounts including transfers, and prepare bank reconciliations.
4. Oversee and monitor the distribution process of cash and ATM cards.
5. Providing Training for staff, Partners, and beneficiaries in many financial aspects.
6. Managing payroll, taxes, and employees’ benefits.
7. Maintaining and organizing hard and soft copy records of all finance requests for future audits.
8. Finding out cause of variations between the set standards and actual performance of financial periods.
9. Using (SUN), the accounting system.
* According to SSC's rotation policy, I worked in multiple sections inside the finance department (provident fund
department, banks reconciliation department, and head of Payroll & expenses department).
In the financial department, that my job's involve:
1. Managing Payroll, taxes, and all employees’ benefits.
2. Preparing financial statements, including monthly and annual accounts.
3. Reconciling, monitoring and reporting bank account transactions and balances.
4. Establishing, maintaining, and coordinating the implementation of accounting and accounting control
procedures.
5. Maintaining accounting records and preparing accounts and management information.
6. Finding out cause of variations between the set standards and actual performance of a financial period.
7. Coming up with the financial periods accounting standard and means of controlling procedures.
8. Using (Vitech), the accounting system.
In the financial department, which my job involve:
1. Follow up accounts payable & receivable.
2. Follow up accounting errors & correct it.
3. Expenses adjustments accrued & prepaid.
4. Managing payroll, stock control and credit control.
5. Analyzing sales figures and creating forecasts.
6. Using (QuickBooks), the accounting system