mohammad nihad

Administration & Facilities Senior Analyst à Zain Ksa

• Arabie Saoudite - Riyad
• Je travaille ici depuis août 2017

Facilities Specialist à Zain KSA

• Arabie Saoudite - Riyad
• juin 2015 à juillet 2017

Office Space Management, Furniture, Equipment, Reception, Coffee Services, Restaurant, Hospitality Services, Office Supplies, Courier, Fleet, Maintenance Remedy system.
 Space management in all offices, employees’ placement, workplace enhancement and monitoring the space requirement for current and future manpower expansion plans.
 Office and shops revamps and enhancement projects
 Supply furniture, Office supplies and equipment in compliance with company standard theme, inventory and distribution.
 Supervise the service provider teams and contractors to provide the hospitality and cleaning services in office buildings & shops.
 Admin, Facilities and Maintenance service requests processed through remedy ticket system within prescribed SLA.
 Supervise and manage the service teams in the building.
 Support to prepare RFP, RFQ, Scope of works for services & projects.
 Site inspections, checklist and rectification reports.
 Hotline service for all complaints/ service - assigned, tracked, solved through remedy system.
 Focusing on overall employee satisfaction and experience level.

Facilities Administrator à Zain KSA

• Arabie Saoudite - Riyad
• novembre 2010 à mai 2015

Receiving of services and product requests from project managers. Coordination on the specifications and preferred suppliers.
 Processing Purchase requisitions in the Oracle ERP System for Projects, Products and Services.
 Follow up to issue Purchase orders and distribution to the suppliers and project managers.
 Coordination with the vendors and suppliers as project support.
 Follow-up with suppliers for the quick delivery of goods or services
 Weekly Progress reports to direct manager
 Monthly presentation on projects and service progress, PRs, budget etc.
 Budget consumption tracking and reporting
 Planning and preparing of the new yearly budget forecast.
 Timely Renewal of contracts in coordination with the contracts department and processing all the invoices relating to the contractors, the periodical rents, service payments, maintenance expenses, etc.
 Documentation and filing of contracts, purchase orders, payments and relevant documents.

HR & Admin Executive à Maaden Phosphate Company

• Arabie Saoudite - AlJubail
• février 2009 à novembre 2010

Management of the Online Recruitment Website and regular necessary updates of the vacancies within the Website.
 Extract shortlisted applications from the Website and arrangement of personal interviews, meetings and appointments.
 Co-ordination with candidates and gathering all the required documents for the interview.
 Prepare, maintain and update of the interview records, interview reports and candidate files
 Further processing of selected candidates and documentation of On Hold and Rejected candidates.
Prepare file of candidates to be recruited. Attach Purchase requisition as per company budget, Job Description and Job Offer Comparison.
 Forwarding offers to the candidates and updating the reports.
 Making all necessary arrangements for incoming new employees in co-ordination with relevant department.
 Joining and documentation of employee records, enrolling of employees into Oracle system and issuing of employee numbers.
 Preparation of documents for the process of ID cards, Work Permits, Residential Permits.
 Files forwarded for the preparation of employment contracts.
 Management of relevant task received by the department head, task within the department and all related inter department assignments.

Administrative Assistant à Maaden Phosphate Company

• Arabie Saoudite - Khobar
• juin 2008 à février 2009

Performing and meeting the departmental requirements.
 Registering and filing all the documents and reports
 Arrange all soft services requirements for the managers and all the entitled employees of the Company.
 Receiving and Clearing the Invoices relating to the department by appropriate co-ordination with financial heads.
 Meeting arrangements for the departmental meetings.
 Provision of requested services to the concerned departments.
 Proper and up to date co-ordination with the Housing, Transportation, Communication and IT personnel’s for the efficient services.
 Efficient dealing and communication with all the contractors and service providers to the company.
 Arranging of transportation to production site or business related locations as per travel requests by coordinating with the travel agents.
 Handling all the incoming and outgoing mails related to the Company.
 Transferring of the documents and reports to the concerned departments for approval.
 Receiving and Maintaining approved documents. Issue, receiving and filing of various service request letters. Follow up and organizing work according to Company Policies.

MIS Executive à Mphasis

• Inde - Bengaluru
• août 2006 à avril 2008

Assigning of Files to processing department.
 Updating the Work Assigned Tracker and feed counts in MI tracker
 Updating Daily Clarifications
 Assigning Pending Files & incomplete Applications back to team.
 Transfer Clarifications Received from the clients to team.
 Updating Tracker after the pending and clarifications are completed.
 Updating files & file counts in tracker
 Recording the processing Data Entry Errors and Update processing department Performance
 Recording the partial Data Entry Errors and Update Partial Entry Department Performance
 Assembling the Reference numbers from Partial Entry Tracker and Feed into Feed Check Tracker
 Tracking & Correcting Incorrect Reference Numbers
 Tracking & Assigning the missed out applications
 Submission of final work and reports to operational manager.