Finance and Administration Manager
Singapore Airlines
Total years of experience :30 years, 9 Months
Currently working as Finance and Administration Manager for Singapore Airlines Responsible for
Saudi Arabia Cairo, Jordan and Lebanon.
Analyze and submit monthly quarterly and annual financial reports in an accurate and timely manner.
Coordinate and lead the annual audit process liaise with internal and external auditors.
Lead annual budgeting and planning process in coordination with country head (GM) and Regional office.
Manage organizational cash flow and forecasting repatriation of funds in timely manner
Ensure internal accounting &l control procedures are followed audit & reconciliation are carried out in time
Ensure that billing, collection, and vendor payments schedule are adhered, cash flow are steady and support operational requirements.
Ensure Finance, HR, Sales (Pax/Cargo) Purchase, and Accounts Receivable policies are adhered.
Effectively communicate and present critical financial matters to Country and Senior Management.
Ensure organization wide cost control measures are initiated across all departments and regular report is submitted to the country and senior management
Ensure compliance to all local laws relating to taxation, GOSI (Social Security), registration, license etc.
Evaluate KPI’s for all direct reports to bring good productivity, supervise and monitor finance Assistants for effective execution of day to day finance function.
Processing Monthly staff payroll, Finalizing dues for outgoing staff according to labor laws of respective country
Work closely and transparently with all external partners including vendors, Agents, GSAs Local BSP CASS office and consultants.
Filing tax returns for AMM and CAI stations.
Administer Control and Carry out Financial responsibilities for KSA (RUH/JED/QCA/MED/ELQ) which includes authorizing evaluating and implementing corporate finance decisions in areas covering Revenue, Receivables, Payables, Banking, Payroll, GL and Taxation.
Ensure all financial entries are made; records are maintained properly, on regular basis.
Ensure all policies are adhered and financial transactions are timely accounted in Oracle financials in line with internal accounting procedures
Evaluate KPI’s for all direct reports and brings good productivity.
Brings improvement in processes methods and techniques.
Supervise and Assist KSA station accountant in preparation of Capital, Manpower and Expenditure Budget.
Books of Accounts are maintained as per IAS and GAAP.
Perform self audits and test checks on bills and sales reports
Prepare Contract Synopsis, highlight financial issues. Ensure all contracts are negotiated with best possible terms
and local laws and regulations are complied with and contractual liabilities are discharged in full.
Review A/P, A/R, G/L accounts to identify errors, ascertain over/under provision accounts, maintain vendor reconciliation, AR Reconciliation and bank reconciliation.
Ensure all town office, airport office, agents (pax and cargo) IATA and non IATA sales are reported and dispatched to BPO on time and collections are made in full.
Ensure all Collections are banked in to QR bank accounts without any delay at all stations in KSA.
Review of Cost control reports and apply budgetary control methods .
Control Budget for the station and give monthly exception report to Management
Ensure Fund transfers are made by bank on time and disbursement expense payments are made on time as per the agreed contracts signed by HO in line with Finance policies.
Review of Monthly trial balances of KSA stations and BS schedules, bank reconciliations.
Verification of Petty cash, disbursement statements, Revenue stock, bank guarantees.
Maintain Fixed assets register, and ensure that all acquisitions and disposals are properly documented and authorized by head office. Conducts periodic inventory checks, maintains fixed asset details with tag no.
Monitors Compliance with, business registration, licensing rental contracts and office equipment maintenance agreements.
Costing and Evaluation of local projects
Attending internal and external Audit.
Attending BSP and CASS meetings, representing QR in all IATA meetings.
Coordinate with Tax consultant in filing Zakah/income tax and WHT returns, attend post filing discussions with Income and ZAKAH department, follow up for the clearance of Income and Zakah clearance certificate.
- Fortnightly reporting of Passenger Sales/Refunds, Cargo/EBT Sales, of all offices, Agents including verification of the same.
- Monitoring sales levels and guarantee levels, renewal of bank guarantees.
- Full Banking of Daily collections and agents fortnightly remittances.
- Maintaining ticket stock inventory and replenishment, submission of stock records to HO, release of
- Stock/CIP to agents. Maintaining schedule of CIP holders.
Verification of Supplier Invoices, and process Payment request s of all expenses which are to be paid locally in accordance with company policies.
- Maintaining record of Airport Departure Tax payment.
processes passenger claims and settlements
- Maintains Petty cash Fund for disbursement of office expenses with complete documentation and forwards monthly PCF reports to Head office .
- Credit card sales local billings.
- PLB/Corporate Incentive Schemes - Ensure adherence to HO approvals.
- ADMS/ACMS issues to refers to HO in writing.
- Preparation of expenditure budget, Manpower budget, and capital budget - Yearly exercise.
- Assisting sales manager in preparation of Sales and revenue budget with reference to POS and
- Destination.
- Preparation of various reports such as agents performance, Target VS Flown etc. for regional and Sales Manager perusal.
- Safeguards and maintains company assets and ensure that all acquisitions and disposals are properly documented and authorized by head office. Conducts periodic inventory checks, maintaining fixed assets details with tag no.
Preparation and maintains monthly payroll.
- Monitors compliance with business registration licensing rental contracts & office equipment maintenance agreements.
- Maintains a cost effective office system to ensure favorable working condition and productivity which involves usage of administrative forms stationeries and printed materials; organizing data files, manuals and software; safety and security; control of telecommunication; office repairs and maintenance. Maintains and controls all EDP equipments and networking
- Handling Complete GSA Accounts of Delta Airlines, and Biman Bangladesh Airlines
- Complete G/L Accounts Handling
- Payments to agents for refunds, Airlines and Hotels etc.
- Bank reconciliation
- Handling Tour Accounts
- Handling Petty Cash
- Preparation of BSP Sales Reports and Reconciliation
- Preparation of P& L & Balance Sheet.
- Preparation of Revenue and Expenses Budget
Duties & Responsibilities
- Posting Cash and Corporate Clients Sales and releasing Statement of Accounts
- Preparing Ageing Analysis and follow up with clients
- Preparing Airline Sales Reports and its reconciliation.
- Interbranch Reconciliation with H.O.
- Reconciliation of Banking statements (Collection and Disbursement Accounts)
National Institute of Business Management -Chennai India Accredited by IAO USA. Elective Subjects are Airline and Airport Management & Financial Accounting Management. .
Bachelor of Commerce degree from reputed Indian University Calicut University- with Accounting Major
Cobol Programming- and Certificate in Computer Application from reputed in Indian Institute - NIIT