Administration Officer ( Team Leader ) & P.A to G.M
Saudi BASF For Building Materials company Ltd.
Total years of experience :13 years, 7 Months
Real Estate
• To monitor the Rent & Lease, its expiry or renewal and to provide the required information and documents, prepare and get the real estate approval if needed and to facilitate for the payment of rent & bills etc.
• Search of the new site or termination of the available sites as per the Management's instruction and to provide all the required correspondence and support.
• Prepare and provide the required documents to the local authority and to Real Estate Management.
• Assisting in any real estate project and archiving the relevant documents.
• Building Administration & Management Services.
Fleet Management.
• Monitoring and arranging the lease of the cars and allocating as per the statara & grade
• Getting the quotation from available suppliers and submitting the best comparison after the negotiation to the management or to introduce new good supplier as per management’s instruction.
• Arranging updating in tam under each user & requesting Authorization to drive outside KSA.
• Providing he required document and support in case of accident.
• Signing all the invoice of the lease and rental cars and to submit to the accounts.
Travel Management:
• Ticketing for employee or group, or enchasing the ticket money for employee against annual leave.
• Applying for the visa, for the delegates coming to KSA or going outside KSA for business trip etc.
• Arranging hotel reservation for employee and the delegates coming to KSA.
• To check & sign all hotel booking and ticket related invoices and submit to accounts.
Insurance.
• Addition or deletion of Medical insurance for employee and family.
• Introduction and negotiation with different insurance companies at renewal time and to submit the comparison to the management for further decision.
• Addition and deletion of life insurance of employee.
• Arranging other insurance such as site, dishonesty and vehicles' insurance.
• To check and sign all the life and medical insurance invoices and submit to accounts.
Legal
• Preparation of legal papers, documentation, correspondence and providing the required support.
• Preparation of POA & POT draft and to check with the concerned Management & Authority then submit for further legal process and to follow up.
STC
• Issuance and deletion of telephone line, fax line, data, mobiles and other services.
• Solving if any STC related problem.
Secretarial Task.
• To provide clerical and administrative support to the General Manager.
• To provide clerical and administrative support to the Head of Finance.
Miscellaneous & Other Tasks:
• Bilingual (Arabi & English) correspondence and communication.
• Monitoring the receptions.
• Arranging training and development program.
o Employment & new Hire related all type of works, such as preparation of contract & required doc, providing company value & vision, arranging the medical & life insurance & maintaining all the relevant files.
o Operating HR system & all Govt & Ministries related sites, such as SAGIA, Muqeem, GOSI, Foreign affairs & labor office sites, and maintaining the files and delegating the task to PROs.
o Monitoring the employees’ attendance, checking overtimes.
o Monitoring all government licenses’ expiry and its renewal, delegating the required task to the PROS and public relations officers for the needful and maintaining the relevant files.
o Monitoring the expiry of employee's Iqama & passports and ensuring its renewal on time.
o To monitor the contracts’ expiry and renewal of around 30 sites & maintaining the relevant files.
o Well conversant with KSA Labor Law, Civil Defence & Municipality laws and the Company Laws in Saudi Arabia.
o Fleet management of around 70 cars & vehicles
o Specialization in Arabic Language & Islamic Jurisprudence. o MBA – HR o Bachelor of Arts: