District Procurement Officer
United Nations Development Programme - Pakistan
Total des années d'expérience :14 years, 3 Mois
Joined UNDP’s project Merged Area Governance Program to work with the Government of Khyber Pukhtonkhwa, Pakistan and assist them in their Tribal Decade Strategy plan to merged the war-torn districts of FATA. Appointed to help the government setup their procurement departments and conduct procurement as per UNDP and KPPRA rules to ensure the initial budget of 10billion is spent efficiently.
District Procurement Officer, Pakistan
Helping KP government in implementing, establishing and executing KPPRA rules in merged districts to bring them up to par with the rest of the province and develop a procurement department at the district level so that all procurement activity is conducted efficiently and in a timely manner.
Key Accomplishments:
Provide technical assistance on procurement activities to district administration in the areas of Procurement planning, preparation of bidding documents. Terms of reference for hiring of consultants, bid evaluation etc.
Implement Khyber Pakhtunkhwa Public Procurement Regulatory Authority (KPPRA) procurement rules and laws.
Develop government counterpart awareness and capacity on procurement guidelines and rules.
Work with government counterparts and stakeholders to ensure procurement timelines are met.
Consistently update MAGP team on progress of procurements.
Conduct capacity development program for vendors in merged areas.
Monitor efficiency and effectiveness of public procurements in the district.
Provide support and work closely with the office of Deputy Commissioner Office of the district.
Maintain an updated procurement documentation trail.
Seamlessly shifted between long term strategic projects and short-term tactical initiatives REPID undertook over the past few years with various international organization and local and foreign donor agencies.
Supply Chain/Procurement Consultancy
Produced RFQS, RFPS, and Invitation to Bids and vet different technical and non-technical quotations, Bids, Logistics, and the entire Supply Chain of various goods. Build collaborative rapport with the suppliers placing bids for food items, Pumps, and equipment related to schools such as Furniture, Boards, Uniforms, Stationary Items etc. in strict compliance with donor agencies instructions. Coordinated with local logistic companies for various transportation from source to destination.
Key Accomplishments:
Ensured information accuracy pf Tenders and RFQs and as per the international standards/requirements.
Delivered all tasks requested by the company representative following strict deadlines.
Supply Chain Manager
Tibolli LLC has two brands of professional hair care products namely Tibolli and GKhair. Manufactured in 4 countries including USA, Italy, Brazil and China and supplied across 75. It currently has 8 warehouses globally with 350 plus SKUs. Offices are located globally in various countries and the Islamabad office serves as the head office. I was hired as a Demand Planning Manager and within 6 months I was given the global Supply Chain Operations. Tasks Include:
• Manufacturing : Manage, Plan and Coordinate Production with Suppliers and team members in USA, China, Brazil and Italy daily.
• Strategy : Chalk out annual strategy, negotiate rates, MOQ’ and finalizing contracts with all manufacturers and suppliers.
• Procurement : Manage the entire Procurement process. Proactively monitor and expedite purchase orders to agreed SLAs with suppliers and internal customers. Annual Spend 20m Dollars.
• Inventory Management & Warehousing : Manage, monitor and maintain inventory in various warehoues globally.
• Team Management&Capcity Development : Managing, training, leading, developing and supervising all supply chain staff including procurement teams.
• Finance Liason : Lias with account payables and receivables on daily basis for timely payments to suppliers, reconciliations, price variations, settlement of any disputes with distributors, inventory valuations and budget analysis.
• Data Analytics: Provide analytical support to improve the quality and timeliness of S&OP data reporting (sales, production, inventory, project risks, uncertainties, etc).
• Project Management: Managing 20+ ongoing projects and portfolio of products that include 350+ SKUs of Hair Care Products, Marketing Material, Electronic Items, Packaging and Raw material.
• Integration & Control: Assisting the inhouse IT team to design, improve and implement new ERP Modules e.g Inventory, Logistics and Purchase Modules with international accepted latest process flows for better controls.
• Supply Chain Operations: Managed 10 direct reports in 5 segments under supply chain: demand planning, inventory control, warehousing, logistics and manufacturing.
• Supplier Management & Selection: Manage key outsource relationships with Logistics, Manufacturing supplying Partners.
• Global Logistics & Distribution Operations : Supervise the logistics and distribution across the globe from complete container shipments to amazon orders to and from manufacturers and warehoues. Ensuring all the documents for clearance are made in time and accurately including, Packing Lists, Commercial Invoices, Euro1 and Ausfta.
Demand Planning
• Cost Analysis: Reduce working capital by analyzing & controlling all aspects of demand and supply.
• Demand Plan: Coordinate development of product forecasts by region over short/medium/long term planning horizon (ie. 12+ months rolling forecast). I have managed to increase forecast accuracy by 85%. Generation of the demand plan and sales forecast between a consistent 12-month horizon.
• Modeling Demand: Analyse key customer ordering patterns, product sales trends, and the impact of Product/Marketing plans on the various regions across the globe to improve predictability of forecasts.
• Inventory Forecasting: Share forecasts with suppliers and 3PL’s, working with them to optimize material availability and minimize obsolete/over stocks.
• Managing Demand & Supply: Managing the order process through to delivery while identifying potential product shortages and resolve with appropriate techniques such as expediting with suppliers/forwarders.
• Sales Coordination: Monthly coordination with Sales teams on promotion timings, distribution tactics, sales periods, regional sales trends, planned intake and stock covers to develop an aligned “commercial” demand forecast.
• Finance Coordinating: Lead any stock analysis required for audit.
Procurement
• Reporting: To the CEO and managing more than 25 sales and procurement staff including buyers.
• Strategic Planning: Prepare annual strategic plan and the budget of the department.
• Stake Holder Management: Worked regularly with the CEO and CFO to discuss and implement cost savings/cost cutting and operational improvements in procurement.
• Procurement Management: Review purchasing files and records, price lists, the status of requisitions, contracts and orders, locate suppliers, approve bills for payment, monitor subcontractor performance and ensure invoices are charged to the appropriate accounts.
• SOP Development: Developing procurement procedures and systems of control.
• Finance Liaison: Settling invoice and contract disputes.
• Spend Analysis: Controlling spend and build a culture of long-term saving on procurement costs.
• Analytics & Strategy: Planning and developing most effective sourcing strategies, prepare/review RFPs/RFQs, carry out cost/benefit analysis, saving v/s spent, evaluate & analyse technical/commercial proposals, finalize contract/order/agreement by taking approval as per Purchase Policy and award to vendors.
• KPIs and Policies: Develop/implement & monitor procurement KPIs.
• Team Management: Lead, supervise, motivate and evaluate the work of staff members and ensure that they receive appropriate support, training and development to achieve their potential.
• Cost Saving: Saved the company 23% in purchase spend in year 2016.
• Inventory Management &Warehousing: Reduced active inventory by 17% by implementing correlative planning with Sales, Operations, Accounts and Procurement departments, stores and facilities. Controlled all inventory and stock database.
• Negotiations: Negotiating the terms and costs with the existing suppliers. Sales of our product increased due to lower COGs.
• Fleet Management: Managed and maintained a fleet of 23 company cars from SUVs to transport vehicles.
Operations
• Additional responsibility of heading the operations of two companies that include Pineapple Technologies having 7 retail outlets across UAE dealing in mobiles, mobile accessories, repairs and other electronic gadgets and Pineapple Technologies and Toscano projects in Qatar which includes two outlets.
• Preparing Project Initiation documentation, managing the entire life cycle of a new retail outlet from branding to realizing the project including designs, approvals, permissions, construction, staffing, inventory, maintenance and sales vis-a-vis a turnkey solution for a new project.
• Report to General Manager Operations.
• Established a centralised Purchase department of Samsons Group of Companies.
• Developing the organisation's purchasing policy & strategy and its SOP’s. Developed strategies to reduce vendors from 65 to a group of 30 core partners resulting in cost savings due to reduced administrative costs as well as quantity price breaks.
• Sourced and negotiated pricing for 450 items with an annual purchased value of 13% of the group’s total revenue.
• Codification of Items and implementation of ERP modules: Purchase, logistics, Inventory and sales.
• Inventory Management - for maintaining optimal inventory level of IT equipment and retail chain stock, developing purchase cycle accordingly.
• Forecasting price trends and prepare monthly reports for detailed analysis of total purchases; major vendors, spending trends, cost variance.
• Received training and observed experienced workers to acquire knowledge of different departments: their functions, methods and standards including, IT, procurement and supply chain, R&D and Logistics. Successfully passed evaluations between all inter departmental transfers required for the continuation of the programme.
• Provides administrative support to the Procurement Section to Plan, organize, direct, and control activities related to the procurement and help in the acquisition of goods and services. Assisted the Purchase Manager in scheduling all group purchases.
• Monitoring supplier/subcontractor performance for conformance to the Bid terms using assessment form.
• Requesting technical meetings to discuss the supplier's capabilities to perform the work as well as the materials and the methods of constructions.
• Led a team of engineers for design and implementation of systems for the conversion of BTS towers from Grid and Generators to solar energy.
• Provide clients with understanding of the solar systems and assessed their technical requirements.
• Assisting the Project Manager in power projects, dealing with government official in NTDC (National Transmission and Distribution Centre), Nepra (National Electrical Power Regulation Authority), PPIB and other organisations regarding power policy, Tariff, Licenses, NOC’s, and financial institutes like ADB, Banks, State Bank etc.
•Trained on Fibre Optics equipment implementing Dense Wave Division Multiplexing.
•Analysed and got hands on practical experience of how concepts like PDH and SDH are being implemented by PTCL.
•Trained on ZTE equipment to replace all Huawei and Nortel network equipment.
I did my masters in Telecommunication Network Pathway from university of london.I managed to get the best possible result in my degree and graduated with a Distinction. Subjects: Security and Authentication; Digital Broadcasting; Java; Internet Infrastructure; Satellite Communication; Multimedia; Network Modelling and Performance; Wireless Networks. MSC Dissertation Analysis of handover based on mobility: The dissertation focused on the study of Mobility Models and how handovers can be implemented more effectively. Present day mobility models overlook many features associated with handovers and the dissertation identified that there was a need for a more comprehensive mobility model on a platform like NS-2, suggesting considering factors, among others, the propagation impairments and preferred paths by a user in a new model.
The focus of my electrical engineering degree was communication.I managed to get exceptional grades every semester.On graduation out of the 120 students in our batch i managed to secure 7th position. Major subjects: Mobile communication; Data communication; Telecommunication; Microwave; DSP; Microcontroller; Microprocessor BSC Dissertation (Project) RFID Gate Security and Personnel Tracking System: Leading a group of 5 students I worked on RFID since it is innovative. The aim of the project was permission of authorised people and tracking their movement in a compound. The project received impressive reviews and was ranked second in the University.
