Admin Officer
Amayra Perfumes Trading
Total des années d'expérience :11 years, 11 Mois
• Assisting in the preparation of all admin related letters and contracts which includes translating employment contracts, employment contract, renewals, salary letters, disciplinary letters, etc.
• Providing support to the concerned manager in reviewing contracts with all local suppliers, contractors and sub-contractors.
• Make sure timely renewals of government certificates, legal contracts, vehicle maintenance, licenses, medical insurance, employment visa and passports of all the staff members.
• Coordinating with the Dubai office for all leave records. Track, monitor and report on employee leaves on a monthly basis.
• Processing new employment visas and completing the visa cancellation formalities of the employees
• Answer all employee and manager queries with regard to leave administration
• Acting as the point of contact between the employees and the medical insurance provider and explain the scope & coverage to all new joiners and existing employees. Processing medical claims.
• Ensure personnel files are up to date and contain all relevant documents both in hard and soft copies
• Making travel arrangements and hotel reservations including applying Visas for MD & family, Office staff, guests & foreign delegates.
• Sorting and distributing incoming post and organizing and sending outgoing post.
• Carry out additional administrative tasks, as required.
• Maintaining daily tasks list - Arranging meetings and taking appointment with Individuals on a priority basis.
• Preparing reports and documents.
• Handling all the documentation work.
• Handling requests and queries appropriately
• Taking dictation.
• Acting as the point of contact between the executives and internal/external clients
• Undertaking the tasks of receiving calls, taking messages and routing correspondence.
• Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations including Visas for guests & foreign delegates.
• Coordinating with various departments within the corporate office and all branch offices.
• Assisting in employment visas and renewals with the PRO.
• Adept at managing administrative activities involving purchase of equipment’s, housekeeping, safety, security, employee induction etc.
• Managing repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, vehicles, building, etc.,
• Developing and carry out an efficient documentation and filing system
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Maintaining Personal Properties of MD.
• Attract tenants by advertising vacancies; obtaining referrals from current tenants; explaining advantages of location and services; showing units.
• Preparing and Renewing Tenancy contracts.
• Handling calls, Encoding, Filing, Updating, Scheduling the appointments, Communication and interaction etc.
• Drafting mail according to the boss requirement.
• Attending meeting, taking minutes and keeping notes.
• Assist in the planning and preparation of meeting and conferences.
• Handling the employee problems/request on a daily basis in line with general manager.
• Sorting and distributing incoming post and organizing and sending outgoing post.
• Liaising with colleagues and external contacts to book travel and accommodation.
• Using a variety of software packages, such as Microsoft word, Excel and Power Point to produce correspondence, documents and maintain presentation.
• Provide full secretarial and Admin support to the project team and
department to ensure the smooth running of the department
operations.
• Maintain records of Engineers and assist in their movements.
• Take minutes of meeting and maintain records for the operations
and project team.
• Develop and maintain document control process for the efficient
management.
• Support the officers and project team in daily admin roles and
assist to keep stock of stationary supplies for the department.
• Taking dictation from the General Manager and drafting letter
accordingly.
• Perform data-entry, recording, printing and filing duties.
• Making necessary notes of all the important dates and reminding
to the manager.
Completed Bachelor of commerce in the year 2009