Assistant Manager
genpact
Total years of experience :14 years, 10 Months
• Manage all accounting operations including Billing, A/R, A/P, GL and Counsel, Cost Accounting, Inventory Accounting and Revenue Recognition
• Coordinate and direct the preparation of the budget and financial forecasts and report variances
• Prepare and publish timely monthly financial statements
• Coordinate the preparation of regulatory reporting
• Research technical accounting issues for compliance
• Support month-end and year-end close process
• Ensure quality control over financial transactions and financial reporting
• Manage and comply with local, state, and federal government reporting requirements and tax filings
• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Additional controller duties as necessary
• Match Invoices to Purchase Orders
• Verification and correction of purchase requisitions and orders
• Prepare all Non MM Invoices - GL & Cost Centers, etc.
• All Above scanned to GB, Invoices sent back via Readsoft and sent to approvals
• Weekly/Monthly Payment Run
• 3rd party payments and any ad hoc payments as main responsibility
• Backup support for Salaries uploading and payment .
• Accruals for goods and services per Hilti Finance Manual
• Daily Autobank update/uploading
• Supporting banking relationship
• Fixed assets
• Capturing and allocation of fixed assets to required cost centers.
• Monitoring of costs that are treated as Capital Expenses
• Conducting regular verifications of fixed asset status
• Ad hoc assistance to various departments within company (HR, AMS, Logistics)
• General ledger reconciliations (local)
• Procurement Assistance when the Purchasing responsible is absent
• Working with Shared Service Centers in UAE and GB for process improvement project in the area of Accounts Payable / Purchase-to-Pay / Indirect Spend
• Other tasks and duties project in the area of Accounts Payable / Purchase-to-Pay
• Other tasks and duties project in the area of Taxation
Handling Financial reports for the organization. Preparing and distributing the reports to the concerned management. Preparing Payroll and bonus for the organization Kingdome wide. Handling the Audit (Internal and External)
• Handeling day to day Receivables kingdome wide.
• Reconciliation with customers and posting of the receivables.
• Handeling the recivabels team and followup for the clearing and posting.
• clearing the suspence account and cash on deliveries.
• Handling all bank activities
• Looking after employee personal loans from the bank.
• Uploading bank statement daily in SAP and clear accordingly
• Interaction, coordination with finance Hub (SSC)
• Receiving invoices from suppliers and scanning them through read soft.
• Sending invoices to authorized persons in the company for obtaining approval
• Preparing aged listings for suppliers and identification of payment due dates.
• Correspond with vendors and respond to queries.
• Payment and Allocation of expenses based on cost centers. (Government fee, Utilities, Car exp, air travel etc).
• Analyze the OP EX in Balance Sheet.
• Monitoring the allocation of OP EX in respective cost heads.
• Assisting the Finance Director with the External Audit Firm At the time of Audit.
• Establish customer invoices and financing plans
• Perform bank reconciliations
• Follow up delinquent accounts
• Enter journal entries and invoices
• Responsible for pre-processing, typing correspondence and technical documents
• Maintain purchasing and sales journal and cash book
• Settle accounts payable and follow up accounts receivable
• Manage comparative balance sheet
• Maintain manual staff records
• Check customer balances
• Reconcile accounts receivable and payable
• Ensure completeness of all process and transactions for their accuracy and timeliness
• Carry out all reporting requirements accurately and within the specified time scales
• Implement and follow through any changes in processes and transactions to agreed standards and time scales
• Identify and escalate any potential or actual problems/issues with service levels to both internal and external customers, directly to the team leader and/or other appropriate source
• Ensure that all transactions are completed in an accurate and timely manner
• Resolve Queries fully and quickly or escalate as appropriate
• Ensure that Marketing Company customers do not perceive drop in standards since transition
• Meet personal targets as agreed with management
Major Finance and Minor Human Resource
Major Finance and Minor Human Resources