Mohammed Abdulhafiz

 Making Timesheet for All projects (More than 5000 labors)
 Provide administrative and clerical support to departments or individuals.
 Schedule meetings and arrange conference rooms and taking minutes.
 Alert manager about cancelations or new meetings.
 Manage travel and schedule.
 Handle information requests.
 Prepare correspondence and stuff mail into envelopes.
 Arrange for outgoing mail and packages to be picked up.
 Prepare statistical reports.
 Greet and receive visitor.
 Prepare confidential and sensitive documents.
 Coordinates office management activities.
 Determine matters of top priority and handle accordingly.
 Prepare agenda for meetings.
 Maintain office procedures.

 Monitoring and evaluating the departments’ performance as per the
strategic plan put by the CEO.
 Following up the strategic plan with all departments’ directors as per
deadline.
 Reports about all departments and evaluate the KPIs of the
departments as per these reports(Actual VS Target)
 Facilitate effective communication between two parties that do not
speak a similar language by converting one spoken or written
language to another.
 Keep a log of all official inbound and outbound documents, requests,
inquires, ensure proper dispatching, tracking, and follow up.
 Prepare board of directors meeting agenda /Reports.
 Participate in management meetings, prepare minutes thereof, and
ensure timely follow-up actions by all concerned staff.
 Collect the monthly committee reports and Submit monthly report to
the district.
 Planning and scheduling all the CEO’s meetings.
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 Translating daily reports and memorandums from Arabic into English
and from English into Arabic.
 Controlling all the incoming and outgoing mails for and from the
division.
 Preparing and arranging all the required documents needed for
issuing security
 Pass for employees to enter the Petrol and Gas regions and panned
areas.
 Performing all the reports and requisitions for the division and its
staff.
 Receiving and confirming all sites’ requisitions and preparing it to be
issued and saved by the responsible stores.
 Answering and forwarding all incoming and outgoing calls related to
the division.
 Arranging and forwarding all the quotations and invoices related to
the division.
 Booking and confirming all the incoming invoices against the division.
 Coordinating between the division and the external projects and
sister companies.
 Controlling and saving all documents related to the division through
scanning and
 Filing (soft and hard) copies.
 Responsible for preparing the monthly timesheet for the Employees.

 Monitoring and evaluating the departments’ performance as per the strategic plan put by the CEO.
 Following up the strategic plan with all departments’ directors as per deadline.
 Reports about all departments and evaluate the KPIs of the departments as per these reports(Actual VS Target)
 Facilitate effective communication between two parties that do not speak a similar language by converting one spoken or written language to another.
 Keep a log of all official inbound and outbound documents, requests, inquires, ensure proper dispatching, tracking, and follow up.
 Prepare board of directors meeting agenda /Reports.
 Participate in management meetings, prepare minutes thereof, and ensure timely follow-up actions by all concerned staff.
 Collect the monthly committee reports and Submit monthly report to the district.
 Planning and scheduling all the CEO’s meetings.
 Translating daily reports and memorandums from Arabic into English and from English into Arabic.
 Controlling all the incoming and outgoing mails for and from the division.
 Preparing and arranging all the required documents needed for issuing security
 Pass for employees to enter the Petrol and Gas regions and panned areas.
 Performing all the reports and requisitions for the division and its staff.
 Receiving and confirming all sites’ requisitions and preparing it to be issued and saved by the responsible stores.
 Answering and forwarding all incoming and outgoing calls related to the division.
 Arranging and forwarding all the quotations and invoices related to the division.
 Booking and confirming all the incoming invoices against the division.
 Coordinating between the division and the external projects and sister companies.
 Controlling and saving all documents related to the division through scanning and
 Filing (soft and hard) copies.
 Responsible for preparing the monthly timesheet for the Employees.