Sr. Document Controller
KEO International Consultants
مجموع سنوات الخبرة :11 years, 5 أشهر
Ensures documents are distributed / filed in relevant project files, and all documents can be
traced and retrieved within reasonable time. Ensures all contractual correspondence is registered
in incoming registers and stamped and uploaded to the 4Project (View Point). Ensures copies are
distributed to all relevant personnel on time as indicated / advised. Maintain a soft copy of file
index for easy reference. Document distribution and retention. Archived soft copies and backups.
Customer Service - Issue Hard Copy and Electronic Copy of Documents on user requests.
Quality Checking for Final Documentation and identify Missing Documents. Prepare Monthly
Document Status Report and Submit to Engineering Manager. Manage all Technical Documents
(Drawing, Specification, Inspection Reports, Vendor Documents etc., ) Customer Service - Issue
Hard Copy and Electronic Copy of Documents on user requests.
Maintaining up to date Drawing/Document registers. Controlling receipts of all Technical
document, construction drawings, data sheets, specifications, and vendor drawings related to the
project and onward transmission of the same to contractors. QA/QC Checking of Hardcopy after
Received from Project Upload/Manage project documents/data e-DOCS (4Project). Provide the
Technical Document to Contractors and Company Users.
My duties include Supervision of Documents Internal & External distribution using EDRMS & Laser fiche.
Filing of all Documents including drawings, follow up Documents and informing the concerned department
for re-submission, if required.
Maintains a well-organized document control system based on the Client Server, which meets the
requirements of the entire project
Keeping track of the daily work and set up work schedule. Update and maintains Document Control
processes, procedures, and specifications in line with standards, policies and changes to systems. As a
document controller I also coordinates with Contracts & Procurement department for preparing Tender
Proposals, Contract Agreement, Discharge Letter, Completion Certificate etc. Prepares letters, memos, Inter-
office correspondence, Meeting Notes & transmittals, NOC, Demarcation Certificate etc, maintain document
tracking and monitoring routes, with control of documents issued for review and approvals. Organize and
maintain a systematic filing system both computerized and paper copy for easy retrieving. Ensures the
physical storage & arrangements of records by classification. Manages large quantities of documents
from multiple sources. My duties also includes maintaining skills of end users in Document Control software,
effective management of different types of engineering and project management documents.
Support the team and propose alternative course of action, wherever possible, to facilitate efficient project
progress. Provide support to project management team with regard to technical document management, bulk
uploading and downloading of technical documents in the Company using interface application program.
Distribution of documents as per approved distribution matrix. Submitting the documents to the client as per
established procedure. Update & Issue Design Change Notice (DCN), Technical Record of Conversation (TROC), P&ID
Change Notifications (PCN) to the Client. Active involvement for Control and Distribution of Engineering and Vendors
Documents Like: - Specifications, Data Sheets, Procedures, Drawings and Correspondence of the Projects. Receiving
all Incoming Documents along with transmittal from Client, subcontractors and distribution to appropriate person.
Updating all full size Drawings, i.e. downloading, printing and filing on stick files.
RELEVANT PROJECT EXPERIENCE
Al-Khor Expressway Project
Qualification : Bachelor of Commerce (B.Com)