Acting Supply Chain Manager
Arabian Geophysical & Surveying Company
Total years of experience :23 years, 9 months
Key Responsibilities and achievements:
Forecast and Demand:
• Full involvement with sale and marketing team to have the forecast and demand of upcoming projects.
• Working for close with resource/operation team to get the demand forecast of asset, materials and services to do the procurement plan.
Procurement and Contracting:
• Build the procurement project plan for Onshore/Offshore projects to ensure all requirement are precured and deliver on time.
• Achieve in building the infrastructure of the strategic sourcing hub for the region to ensure enough materials / services qualified sources in every country.
• Control spend and build a culture of long-term saving on procurement costs
• Success to save 3% out of total spend SAR152 MM. (Manpower, Catering, Medical, and Light vehicle Rent)
• Conduct the supplier audit in quarterly basis.
• Run, review and analysing the purchase spend data to have the negotiation plan prior to new year started. Then find the opportunity of cost saving and placing the yearly contracts.
• Negotiates contracts and bid proposals; this include price, delivery, payment terms, and blanket orders.
• Search for new potential suppliers to develop new sources of supplies and services, to improve and optimize the company vendor network. This includes site assessment visit.
• Manage the contracts in SAP according to the yearly budget.
• Conduct performance evaluation from contract perspective in quarterly basis.
• Resolve suppliers/contractors dispute related to contract’s term and conditions.
Expediting:
• Reviewing all open POs line items in weekly basis to ensure the materials & service are deliver on time.
• Review all rejected items in daily basis to ensure they are replaced and delivered on time.
• Review the claim of the defective materials with the expediter and suppliers to make sure they replaced on timely manner.
Logistic:
• Success in qualifying new freight forwarders (Aramex and DHL) to improve the logistic in term of cost, productivity and delivery.
• insuring domestic and overseas shipments to reduce the risk for the business.
• Maintains quality throughout the logistic processes includes but not limited quality of packing.
• Manage, handle and control all import/export local and overseas shipments.
• Works with freight forwards and transportation companies to set best route and rate (reviews and approves all freight terms and agreements).
Inventory Management:
• Success to have a consignment stock in suppliers’ warehouse without commitment.
• Controls inventory levels by conducting physical counts; reconciling with data storage system.
• Implement safety procedures and standards in all warehouse operations.
• Monitors stock levels and re-orders new stock as appropriate.
Continuous improvement and leadership:
• Restructure the supply chain department to have strategic sourcing, contracting, purchasing, transportation, logistic and warehouse for the whole regions (KSA, UAE, Egypt and Oman).
• Train and mentor and coach the employees, including reinforcement of safety guidelines.
• Provide the full support and best prices of materials and services to sale and marketing team in bid stage.
• Identify and drive continuous improvement opportunities to streamline process and improve accuracy and efficiency within operations.
• Manage EDU to ensure the accurate material/ service MM enter it to SAP.
Key Responsibilities and achievements:
• Lead the processes of identifying, qualifying and approving new suppliers by conducting the site assessment and first piece qualification with the support of quality and HSE team.
• Build the infrastructure of strategic sourcing and contracting in all regions.
• Review all procedures with the team to increase their awareness.
• Manage all company’s spend around SAR 200MM for all regions and save 10% per year.
• Plan and manage company's overall sourcing strategy for all region KSA, UAE & Egypt.
• Create, execute, and maintain a strategic sourcing strategy that achieves corporate objectives, such as risk-diversification, continuity of supply, cost reduction, and quality standards.
• Manage supplier relationships, identifying opportunities for enhancement, growth, and opportunity.
• Create and maintain a working database of supplier information, capabilities, certifications, and related materials.
• Support our Sale and Marketing/Product Development teams with all sourcing and quoting requirements.
• Identify and estimate potential supply-chain risks and apply risk-minimizing techniques.
• Negotiation of costs, lead-times, payment terms, Inco term and capacity, etc.
• Manage, review, and execute supplies and services contracts, non-disclosure agreements, and other similar legal documents. Ensure all active contracts are renewed on time.
• Create Standard Operating Procedures and Policies around corporate sourcing activities.
• Establish and maintain effective lines of communication with internal purchasing team and other functional departments.
Key Responsibilities and achievements:
Manage & lead the inventory planning and order management activities:
• Achieved the inventory reduction by 6.5% out of total inventory $146 Million.
• Success in initiating the new Asset Repair and Return Process.
• Contribute fully in organizing the supply chain training for the materials department and other functional departments such as logistic, procurement, and customer service.
• Contribute in managing KPI of the department’s score cards.
• Maintaining effective business relationships with internal and external customers.
• Fulfil the manufacturing workshop /rig sites requirement by daily/monthly visit to discuss the operations challenges and requirements to take the proper actions.
• Develop the training program and work instructions for new hire and existing staff.
• Deliver leadership training and workshop to the team in weekly basis such as team conflict and team building.
• Review and approve all updated inventory parameters for PP, DCF, DB and WS on weekly basis to identify ordering requirements.
• Review open PRs in daily basis to ensure they are closed on time within the department’s KPI.
• Review and monitor the critical orders with order management team to make sure they are delivered on time.
• Provide the support for netting requests to fulfil the operation requirement.
• Identify and review the excess inventory with all planners and set action plan for reduction.
• Identify and review the scrap inventory with all the planners and communicate it with products lines team for approving and processing the IDD.
• Review the SLOB forecasting biweekly basis with products lines team and set mitigation plan.
• Review and approve PR, PO / STO / ISTO for inventory purchasing for all products lines.
• Review open PO and make sure the OM team is follow-up with supplying plant / vendor.
• Monitor and control the inventory flow for all products lines to ensure it is within the company goals and target.
Key Responsibilities and achievements:
Forecast and Demand
• Attend S&OP meeting in monthly basis to prepare the materials and services forecast
• Manage / coordinate the sales and operations planning process including supply / demand forecasting, inventory management, and on time delivery
• Run and review with sales team the total spend data report to get the forecast/demand of the materials/services for next year.
• Monitor upcoming projects in order to get accurate forecast/demand and share it with suppliers for materials planning.
Procurement:
• Implement 80% 20% rules to have the opportunities of saving, localization and improving the payment terms that will improve the cash flow cycle time.
• Negotiated contracts for commodity purchases and services such as structure steel fabrication, cables, cooper, galvanizing, machining and others saved the company SAR 5 million.
• Improve the payment term of the top 20 suppliers to net 90 days.
• Success to have 4 million credit facility with top steel supplier.
• Contribute in delivering Aramco Offshore project (handled by L& T Co.) on time by review, manage and control procurement planning, inventory, and logistic in daily bases.
• Lead and manage vendor relationships and prequalification process.
• Oversee organization wide management of the strategic sourcing, procurement, contracting, and evaluation of services.
• Manage and / or execute procurement related functions (e.g., develop and implement contract management and procurement frameworks, sourcing strategies, negotiate agreements, draft and manage contracts, etc.).
Expediting:
• Improve the on time delivery by 30% by reviewing all open POs line items in daily basis to ensure the materials & service are deliver on time.
• Review all rejected items in daily basis to ensure they are replaced and delivered on time.
• Review the claim of the defective materials with the expediter and suppliers to make sure they replaced on timely manner.
Logistic:
• Negotiated contracts for freight and transportation services saved the company more than SAR 100 Thousands per year.
• Reduce the risk by insuring all domestic and overseas shipments.
• Maintains quality throughout the logistic processes includes but not limited quality of packing.
• Manage and control all import/export local and overseas shipments.
Inventory Management:
• Improve managing the inventory stock level by 60% by implementing MRP system.
• Increase the fast move items stock availability by 90%.
• Manage the inventory documentation (receiving, issuing and materials disposal).
• Monitor and control assets tools and keep the accurate recode of tool list.
• Conduct yearly and quarterly inventory count.
• Improve the warehouse layout to increase the productivity.
• Run and review ABC report to improve the warehouse utilization.
Supply Chain Management:
• Managed 13-employees supply chain team and increased the supply chain team's productivity by 25%.
• Plan, develop, organize, direct, manage and evaluate the personnel, operations and budget of an organization’s supply chain.
• Direct hiring, training, supervision, mentoring, and performance evaluations of supply chain staff.
• Direct, coordinate, assign, monitor and review the work of individuals engaged in supply chain related duties.
• Establish key performance indicators, monitor on-going performance, and improve performance against set goals.
• Understand customers’ needs, service those needs, and maintain and develop positive business relationships with a supplier’s key personnel involved in or directly relevant to supply chain activities.
• Collaborate with staff, other departments, senior management, and decision makers to share information, problem solve, and to clarify management objectives.
• Identify and manage risk within the supply chain.
Accomplishments:
• Negotiated contract for warehouse rent that saved the company SAR 30 Thousands.
• Contribute heavily in new products development projects such as manufacturing cable tray and steel side rails in house to reduce the delivery cycle time.
Key Responsibilities:
• Conducting supplier evaluation, ensuring a portfolio of best in class suppliers is available. Overseeing supplier performance management, executing supplier approval process ensuring financial screen/ Capability / Capacity / Environmental Health and Safety (EHS) compliance.
• Analyzing industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply, and exploit emerging opportunities that benefit Cooper.
• Continuously evaluating existing suppliers, seeking new ones to enhance services and reduce purchase cost, whilst maintaining quality. Renegotiating, renewing/ discontinuing supplier contracts.
• Partnering with safety and quality manager to conduct First Piece Qualification (FPQ), Quality Surveillance, and Capacity audits.
• Collaborating with the regional sourcing teams to identify, approve and qualify potential suppliers for the global requirement.
• Successfully negotiating global & local Master Service Agreements (MSA) to meet procurement goals and objectives for required material and services. Finalizing price, delivery and terms on equipment/service purchases.
• Drafted comprehensive contracts/ MSAs that will govern subsequent transactions and ensured legal compliance where sufficient volume exists or where criticality to business justifies.
• Supporting logistics and supply chain operations, facilitating custom clearance for critical shipment, providing leadership for establishing proper inventory control measures resulting in reducing the delivery cycle time.
• Lead the success of warehouse relocation that extremely reduces logistic cost by 60%.
• Maintaining immaculate purchase information records (PIR) for existing and new items in SAP.
Accomplishments:
•. Success in building the infrastructure of the material department by adding additional resources (buyer and store keeper) and assigned the right tasks to the team..
• Develop new training program for new hire to improve the material team productivity.
• Save around 2% of total spend 24 million dollars in 2013.
• Qualifying new Aluminium extrusion supplier with a competitive price and improving the logistic since they are close to our plant.
Key Responsibilities:
• Directed Material Requirements Planning (MRP) functions, maximized the efficiency of the material cycle and consolidated review of materials for all work orders issued.
• Evaluating open sale orders report for planning for materials and production. Arranged material as per consumption from local, international suppliers and intercompany, keeping in view lead times and MOQ’s (Minimum Order Quantities).
• Evaluated suppliers based on key deliverables (pricing and service capabilities) conforming to turnaround time, quality and cost. Renewed and terminated contracts of suppliers in view of past performance.
• Employed effective materials planning with the MRP Monitor to avoid any shortage of
materials that impact production.
• Created PO for all indirect materials from local and international suppliers. Ensured all material requirements for assigned programs are obtained within the allocated time frame.
• Scheduled and controlled the receipt/ release of materials and monitored material inventory in the plant and warehouse.
• Supervised requisition material and established sequential delivery dates to departments considering job order priorities and material availability.
• Managed the warehouse, monitored, evaluated and controlled movement of goods through warehouse confirming the integrity of stock, to enable smooth movement of stock. Maintained physical condition of warehouse by planning and implementing new design layouts and improved the storage process.
• Prepared packing list, invoice, and certificate of origin and coordinate the logistic for all import/export shipments. Worked in close collaboration with customs department for speedy clearance of goods and freight forward company personnel for tracking shipments.
• Compiled and maintained computerized records including purchase records in SAP as well as material inventory, in process production reports, status and location of materials.
• Fostered a well-trained and motivated staff to meet organizational goals. Analysed training needs provided training to Managers and others above the hierarchy. Maintained open communication and led monthly meetings to ascertain continuous improvements.
Accomplishments:
• Qualified for implementing Green Belt Lean Six Sigma Methodology and success reducing the request of materials / service cycle time by working with finance to modify the delegation of authority.
• Achieve issuing the new local procedures such as “Add new items to the store stock”.
• Success in cleaning the inventory by classifying the inventory to High, Medium and Low moving items and share it with operation to sell as scrap or sell to other plant.
• Lead the success of Sourcing Day to increase the awareness of the sourcing procedures to the concern people within the company.
• Supported global Enterprise Requisition and Planning (ERP) rollouts by completing the SAP Data Migrations.
Key Responsibilities:
• Established and implemented sourcing strategies, utilized formalized Sourcing best practices, including sourcing methodology and frameworks, structured negotiation techniques, and RFx standards and procedures.
• Established comprehensive supplier qualification process, expertly faced the challenge of driving supplier improvement through quantifiable and clearly defined evaluation criteria.
• Evaluated suppliers based on key deliverables such as financial screen, capability and capacity.
• Ensured suppliers excelled in the areas of quality, environment, social responsibility, health and safety, and business ethics.
• Implemented supplier agreements/contracts by working with cross-functional stakeholders and suppliers to reach agreement on contract terms and conditions.
• Conducted First Piece Qualification (FPQ), Quality Surveillance and Capacity audits in liaison with Supplier Quality Engineers (SQE).
• Exhibited expertise in fundamentals of Master Service Agreements (MSA), addressed the parties' obligations to each other on a relatively broad level. Managed risks adequately and negotiated MSA effectively for required material and/or services including rates, performance monitoring and review matrix.
• Managed all pertinent tasks associated with processing of requisitions, purchase orders and contracts documents for smooth execution of purchasing process. Maintained an updated approved Supplier list by country and commodity.
•Assessed existing suppliers in the region, renewed supply agreements in view of performance. Identified cost saving alternatives, monitored performance, suggested improvements and reported savings and performance metrics.
• Focused on establishing and developing relationships to encompass both purchasing and supplier relationship management to control costs, quality and levels of service for all procurement activities.
• Partnered with Sourcing Leaders, Commodity Leaders and Supplier Quality Engineers to firmly establish and evolve to meet the needs of the company, introduced structured procurement management systems, aligned to policies, standards and systems for administrative activities and reporting norms.
• Created and implemented departmental KPIs, benchmarking, analyzed and made recommendations for the improvements of the procurement function, delivering efficiency and effectiveness. Trained sourcing and non-sourcing personnel to improve awareness about the compliant sourcing processes.
• Monitored the movement of materials in the warehouse, supervised stock-taking and managed inventory. Followed time, as well as cost effective plans for storage and movement of goods.
Key Responsibilities:
• Handled material cataloguing and effectively implemented cataloguing principles and practices.
• Managed the Spare Parts Interchangeability Records (SPIR) creation and review, onsite and offsite with client and EPC.
• Conducted data quality audits through PEMTO system (Project and Expansion for Material Take on) in order to transfer accurate data to SAP MM.
• Inspected spare parts, ensured that the physical items received conformed to specifications requested and that the spare part certificates supplied were correct.
• Handled the whole range of project activities right from execution planning, scheduling, establishing standards for quality control to final delivery of the project.
• Mentored team, resolved issues, retained teams focus on both weekly progress and the final objectives, and discovered that the team meets the schedule for deliverables and task milestones.
• Tracked project developments/ progress to ensure overall quality of deliverables, its adherence to project time lines as well as financial bottom-lines.
• Expounded operational performance of the team through close monitoring.
• Enhanced team's collective skills and work approach designed to improve quality/service while meeting organizational objectives. Conducted training related to data governance.
• Provided strong leadership and effective management to encourage cooperation and teamwork, maintained staff morale at a high level with a sense of allegiance to the company.
• Built and managed relationships in order to resolve issues, organized regular visits to the client site, implemented client-service strategies based on management directives as per complaint handling process and delivering as per commitment.