Admin Officer
Dicotech Qatar WLL
Total des années d'expérience :17 years, 10 Mois
Core Functional Responsibilities:
• Employee records and personal data management.
• Business visa and Visit visa processing.
• Residence permits processing and renewal.
• Employee contract preparation and renewal.
• Employee joining and re-joining formalities.
• Expense register for credit card spending.
• Employee Medical Insurance and Other insurance.
• Attendance Collection.
• Vehicle registration and renewals.
• Staff payroll, final settlement & leave encashment.
• Bank Account opening for staff and labours.
• Mobile allowance record & Telephone card management
• Leave and Final exit management.
• Employee transportation.
• Fuel cards management.
• Drivers management.
• Staff accommodation maintenance.
• Assist company events.
• Setting up company guest houses.
• Kahraama (water & electricity) for office and other facilities.
• Monthly utilities and other expense preparation.
• Maintain petty cash for admin function.
• Arrange weekly lunch for staff and monthly dinner for workers.
• Support to other department i.e. tender documents collection, pre-qualification doc.
• Perform other duties as assigned by management.
Responsibilities:
• Prepare and process material requisition, purchase orders, invoices, reports, memos, letters and documents.
• Purchase, receive and store the office supplies ensuring that basic supplies are always available
• Provide secretarial and administrative support to management and other staff
• Make travel and other arrangements for staff
• Coordinate the maintenance of office equipment
• Preparing the monthly petty cash report.
• Preparing the invoices related to company client/customer.
• Ticket and Hotel bookings.
• Perform other duties as assigned by management
• Preparation of employee’s payroll.
Responsibilities:
• Monitoring of bank statements, overdrafts, ledger maintenance.
• Interacting with sales staff for delivery co-ordination.
• Overall responsibility includes managing the staff and administrative functions of automobile workshop, lath workshop, car wash, transport, & real estate.
• Inventory and tally of stocks against sale.
• Month end duties as required
• Maintain Petty Cash.
• Send outgoing faxes, mail and courier parcels.
• Onward incoming general e-mails to the appropriate Department.
Key Achievements:
• Successfully implemented the quick books software package system.
Responsibilities:
• Prospecting clients for the company products and services.
• Organize collection promptly and manage overdue.
• Develop and maintain good customer relation.
working in administration department for 9 years.