Coordinator
Oger Systems Ltd
مجموع سنوات الخبرة :20 years, 9 أشهر
Handled role of an intermediary to respond on the company's behalf
Proficient Negotiating with Vendors.
Coordinator to integrate a variety of tasks
Managing bids in response to request for proposals (RFPs) from customers
Ascertaining documents and records fulfillment as per organizational policies and procedures.
Good knowledge of Arabic typing of hand written drafts.
Offering the clients with the necessary support to express their proposals in the standard and well accepted formats.
Ensuring proper procedural development of work and maintaining all the records in connection with the same.
Managing customer relationship to ensure their support in the long run
Analyzing, comparing, and evaluating various proposals on sound grounds to select
The best one.
Receiving Tenders RFPs and Contracts Documents after winning the Project.
Compiled procurement requirements for materials and services and obtained prices from the market.
Initiated, coordinated and facilitated RFQ and Tendering process in accordance with company policies.
Negotiated with suppliers for optimum rates to procure quality materials.
Prepared purchase orders and followed up with vendors for quick and apt delivery of materials.
Prepared monthly supplier’s periodic and reconciles creditors trail balance.
Reconciled supplier statements from time to time and resolve disputes.
Monitoring data management to keep accurate product, contract, pricing and invoicing information.
Working closely with suppliers and customers to improve operations and reduce cost.
Ensuring the personal safety and safe working environment of staff.
Communicating needs & objectives to managers & key personnel in procurement, logistics & distribution.
Negotiating contracts to reduce costs and achieve maximum efficiency.
Providing accurate routing information to ensure that delivery times and locations are coordinated.
Accurately calculating total supply chain costs in relation to proposed new projects.
Obtaining quotes for transportation and also making cost comparisons.
Managing faxes & emails.
Maintaining the files.
Performing other office related responsibilities.
Setup Manager's travel arrangements.
Setup arrangements for department Employee visitors.
Prepare and maintain manager's business visits expense report.
Create, transcribe, and distribute meeting agendas and minutes.
Meet and greet clients and visitors.
Maintain hard copy and electronic filing system.
Arranging Shipments via UPS / FedEx & DHL packages.
Coordinate project-based work.
Support all the Sales Account Mgrs, and other office staff.
Other duties as assigned.
To be responsible for accurate and timely issue of quotations and reformed.
To maintain good relations with our customers.
To maintain an efficient working environment.
Working extra hours if required to ensure company business objectives are met.
Arrange meetings with vendors.
Getting Quotes from the vendors
Make purchase orders and have them signed from purchasing Manager.
Filing PO’s.
Ensure payment is done to vendor timely.
Prepare and maintain vendor database and bidder lists.
Sub: An application for the post of “Tendering, Sales, Project and Procurement Coordinators”
Tracks all internal and external customer requests
Assists IT management with daily, routine tasks
Provides first level help desk services to customers on Hardware & software
Assist with the tracking of project deliverables
Assist IT management with various project lifecycles from beginning to end
Educational qualification: