Contracts Manager/Administrator
Schuster Pechtold Architects, Engineers & Designers
Total years of experience :21 years, 6 Months
Presently based in H.O./Project Offices in Dubai involved in pre/post contract services of various Projects.
Major Projects:
1) (2B+G+4) Building No.36- for Ministry of Human Resources & Emiratisation on Plot No. 2640993, Muhaisanah second, Dubai, a Project of Contract Value AED 160 Million for Emirates Real Estate Company.
2) (G+4) Labour Accommodation 1& 2 on parcel ID-5999-223 & 5999-224, Jabel Ali Industrial area, Dubai, a Project of Contract Value AED 50 Million for Injazzat Real Estate Development.
3) (G+1+Roof) Community Centre Development on plot no. 248-6508 at Al Qusais, Dubai, a Project of Contract Value AED 60 Million for Wasl Real Estate.
Key responsibilities Includes:
All the contracts/commercial Management of the projects including:
Pre-Contract:
Included drafting & interpretation of Tender/bid documents including Bill of Quantities and Contract documentation, floating tenders, tender addendums and liaising with design team of Architects and Engineers for tender clarifications, tender/bid evaluation, post-tender addendums, Tender analysis/report negotiations with builder / contractor and recommendation on award of contracts, feasibility studies, cost planning etc.
Post-Contract:
Assessment of Contractor's Monthly payment applications and issue of Payment certificates, contract variations and claims, budget estimates, value Engineering, contract administration, day today Contractual correspondence, attending weekly Client meetings, etc.
Reporting relationships with the Resident Engineer/Project Director
Was based in Al Tayer Mixed Use Development Project, Abu Dhabi
Major Project: (2B+G+M+11) Floors Residential Development & Car Showroom in Rawdat Plot E48-C39. Abu Dhabi, a Project of Contract value AED 277 Million for Al Tayer Motors.
Key responsibilities Includes:
All the contracts/commercial Management of the project including:
- Specialized construction claims management systems for projects / clients in order to manage, mitigate, defend and create claims/ counterclaims as per FIDIC.
- To manage the commercial activities for contracts & procurement in a timely manner by meeting corporate financial objectives with appropriate risk management.
- To manage the entire commercial process from contract initiation to contract closing with client / main contractor, suppliers and sub-contractor and company’s cash management procedures.
- To valuate progress and final payments in connection with main contracts.
Act as arbitrator in cases of dispute in connection with quantity differences between tender & construction and accordingly raising of extra claims as per contract terms.
- To administer site cost control activities and assess cost effects when changes occur at site and agree on variation with main contractors, contractual correspondence, Sub-contract Management, supervision of Q.S. team, client /Consultant Periodic Meetings/ interface, etc.
Reporting relationships with Commercial Director/Project Director/D.G.M.
Note: Reason for leaving: The project involved is under completion and the Company doesn’t have new Projects to redeploy their senior staff and hence sending on long leave.
Major Projects: 1) Taj Crescent Resort Hotel (Current), Project of Contract value AED 620 Million for Mr. Abdullah Ahmad Al Moosa (ARENCO) on plot No.PJCRC39 at East Crescent of Palm Jumeirah
2) Southern Sun Hotel (completed), Project of Contract value AED 246 Million for United Group Holdings on plot No.1, Sector E-12, Mina Road, Abu Dhabi
Job Responsibilities:
1.) As a Contracts manager: (October 2010 to Febr. 2014 & April 2016 - Dec.2017)
Key responsibilities Includes:
- Be the main contractual interface to Client/subcontractors/Suppliers.
- Reviews of Conditions of Contract at pre-contract stage/tender stage and identify/notify the potential risk analysis to the Management.
- Close coordination with project team to have a proper Post Contract Administration.
- Prepare Contract Documents for legal review and approval.
- Reviews and comments (if any) for all the Subcontract/Purchase draft Letter of Intent.
- Reviews understand and manage Purchase and Subcontract Agreement draft prior to the approval and ensure that are in line with established practices and clauses in order to minimize the potential risk.
- To ensure all the Variation notifications are provided within the time frame as stipulated in the conditions of contract clauses.
- Prepares/manages Variation Order cost submission to Client/Subcontractors, complying relevant comments and agreement with Consultants providing sufficient back up information.
- To ensure all the Claim notifications are provided within the time frame as stipulated in the conditions of contract clauses.
- Claims/E.O.T. submission draft reviews and comments.
- Manage project Insurances. - Monitor and getting regular updates from the site Quantity surveyors with regards to Interim payments, Variations and Claims.
- Support project team to work within the requirements, terms and conditions of the contract to meet contractual obligations and commitments. - Negotiate whenever needed with Suppliers/Subcontractors on changes and disputes to close out Contract Agreements.
Also involved in day today Contractual correspondence, attending weekly Consultant/ Client Progress meetings, Supervision of QS team, Procurement process, Commercial Management, cost and budget reports, value engineering etc.
(Achievements: Successfully Managed and achieved the commercial success of the project through efficient Contracts management by Claiming variation/Claims including E.O.T. Claims with approved Cumulative Value of AED 26 million as addition to the Contract).
2) As a Cost Control Manager (March 2014 -March 2016): Based in the Head Office (Building Division), Dubai:
- Monitoring the financial progress of a project, computes operating fixed and variable costs and compares such costs to budgets.
- Review and allocation of budgets based on the approved Budget/ B.O.Q. price for Package Subcontracts/supply agreements.
- Comparing budget amounts to actual expenses that help senior management to adjust project costs while work is still in progress. - Preparation of (Cost Value Reconciliation/Variance analysis) and reports to the Senior Management the risk areas and exert best efforts to minimize the deficit between Packages awarded and Budget allocations by reaching to the Tenderers /Suppliers for re negotiations and ensures that the cost control procedures and systems are adequate and functional.
Reporting relationships with Senior Contracts Manager/Chief Representative/Ex. D.G.M.
Major Project: Arabian Canal Project of 75km man made canal flanked on both sides by broad corridor of prime water front real estate of approximate value US$ 61 Billion, which comprises re-measured and Lump sum contract packages.
Job Responsibilities:
o Included working within the bids and contracts arena and managing the complete pre/post contracts services and contracts administration; sourcing of suppliers for projects including professional subcontractors as required,
o Preparation of RFPs, Contracts Documents (All types), including Technical and Commercial Proposals, Bill of Quantities, Forms of Tender
o Review of Tender documents for compliance with the Company Policies and Regulations.
o Analysis of uncertainties and risks in contract terms and conditions
o Evaluation of Technical & Commercial Offers submitted by Contractors
o Assist Site Construction/Operations Group for administration of Contracts including contractual correspondences
o Settlement of claims and variations including preparation of N.O.V.’s and negotiation
o Preparation of monthly progress Payment certificates, cost reports etc.
Reporting relationships with the Head of Commercial Services
Job Responsibilities:
Included valuation of works completed for Progress payments, and issuing Monthly Payment Certificates for different packages of the Project in accordance with progress on site and re-measurements, assessment of contract variations and claims, Notification of variations(NOV’s), variation order for client’s approval, cost negotiations with the contractors, managing contractual, cost related issues and monitoring insurance requirements of the project, monthly cost reports, Liaising with Consultants and Client on Contract and cost related issues, Supervising Consultant’s Q.S. team, preparation and scrutinizing of tender documents including Bill of Quantities in accordance with standard method of measurements, budget and cost estimates etc.
Reporting relationships with the Project Manager/Contracts Manager
(Achievements: Independently Managed and achieved the commercial success of the project through efficient project management liaising with consultant and contractor and minimized the variation claims and cost savings to the client of value around AED 20 million.)
Job Responsibilities:
Included Preparation of tender/bid documents including Bill of Quantities and Schedule of Rates, Contract documentation, floating tenders, tender addendums and liaising with design team of Architects and Engineers for tender clarifications, tender/bid evaluation, post tender addendums, negotiations with builder / contractor and recommendation on award of contracts, assessment of contract variations and claims, budget estimates, payment certificates, tender reports etc.
Reporting relationships with the Contracts Manager
Major Project: Jumeirah Islands Project of Approximate value AED 1.3 Billion for M/s. Nakheel Pjsc, Dubai
The Project comprises 736 Villas of major themes like Islamic, European, Mediterranean and Oasis villas with different elevational treatments distributed over 46 clusters of 16 villas each surrounded by manmade Islands with different packages with re-measured and lump sum Contracts.
Job Responsibilities:
Included Evaluation of works completed for Progress payments, in accordance with progress on site and re-measurements, assessment of contract variations and claims, Notification of variations, variation order for Client's approval, issuing variation instructions, day today contractual correspondence, monthly cost reports, Liaising with the Client on Contract and cost related issues, Contract Documentation, Re-measures, material procurement for Client supplied items, Supervising Q.S. team, preparation of tender documents including Bill of Quantities in accordance with standard method of measurements, Tender reports, budget and cost estimates etc.
Reporting relationships with the Resident Engineer & Director
Completed the Project work on Strength analysis of 28 days Cube strength of Concrete of various structures