Hafeeez Mohammad

• Oversaw end-to-end corporate training cycle including training needs analysis, scheduling, provider coordination,
and post-training evaluations.
• Managed Training Request Forms (TRFs) from initiation through approval, scheduling, attendance tracking, and
final system closure.
• Reviewed and issued employee certifications and ID cards, ensuring accuracy and maintaining organized digital
and physical archives.
• Prepared and reconciled training-related payments, including invoice generation, payment memos, and liaising
with Finance for timely processing.
• Maintained real-time training reference logs and documentation for internal audits and compliance reviews.
• Handled employee active and leave reports, ensuring updates are aligned with talent management and HR
systems.
• Supported internal and external audit preparations by providing complete and traceable training documentation
and process records.
• Monitored and archived course materials and assessments, supporting continuous learning and HR recordkeeping
integrity.
• Processed and tracked development training feedback (TEEF) for performance development analytics and
funding justification.
• Coordinated summer student internship programs, including daily logs, performance tracking, and certification
issuance.

• Managed full cycle of recruitment and selection activities (local and overseas individuals / bulk candidates).
• Social media recruitment platforms (Bayt.com & LinkedIn), job advertisements, sourcing, cv filtering, screening,
Interview arrangements (telephonic, zoom & face to face), assist in selection, perform background checks, and
employment contract preparation.
• Created employee induction, on-boarding program and other mandatory documentation procedures for new joiners.
• Created HR authorization matrix and organization chart.
• Crafted job description through job analysis and engaged employees and line managers, fostering alignment with
organizational objectives.
• Created & updated HR forms according to the companys requirements.
• Conducted employee satisfaction surveys and provided insights to the management.
• Develop and execute a comprehensive manpower plan that aligns with business objectives and growth strategies
across all operational areas and regions.
• Managed end-to-end recruitment processes, from reviewing applications to conducting interviews and reference
checks, facilitating smooth onboarding experiences for new hires.
• Collaborate with Department Heads and senior management to understand workforce requirements and recommend
competencies needed.
HR Analytics and Reporting:
• Gather HR data from various sources Including HRIS, employee employment history, surveys, performance
reviews, and other relevant sources.
• Develop and maintain HR dashboards and reports for key stakeholders.
• Create visually appealing and easy-to-understand visualizations that effectively communicate complex HR data.
Compensation and Benefits:
• Conduct a Job evaluation and market analysis to determine competitive compensation structures.
• Develop and implement salary ranges, pay scales, and incentive programs to attract and retain top talent.
• Assisting Finance Manager, Payroll Supervisor in developing compensation and benefits plans, calculating staff
overtime, annual leave and sick leaves, bonuses, allowances and leave encashments.
• Worked closely with the payroll team for accurate and timely completion of monthly payroll and other payments
in accordance with the labor law and company policy and procedures.

• Helpdesk duties, recruiting, staffing, onboarding, training, payroll administration, employee relations, visa section,
Government relations queries.
• Gather HR data, develop and maintain HR dashboards and reports from various sources including HRIS,
employment history, surveys, performance reviews, and other relevant sources.
• Oversee time and attendance tracking, leave approvals and annual leave plan management, and manual overtime
calculations, ensuring accuracy and compliance with company policies.
• Addressed employee grievances and complaints, fostering a positive work environment through proactive conflict
resolution and disciplinary procedures.
• Supporting Payroll Supervisor in the information collection, calculating overtime, leaves, bonuses, and allowances.
• Orchestrated seamless employee transitions, from onboarding to resignation or termination, coordinating settlement
payments and conducting insightful exit interviews to identify areas for improvement.
• Develop and execute recruitment strategies, manage the recruitment process, and coordinate onboarding, induction,
probation period appraisals, and employees residency transfer (in/out) procedures.
• Conduct Job Analysis and prepare Job Descriptions in coordination with concerned department heads in the event
of creating new positions and / or updating the existed one.
• Conduct regular performance appraisals, manage employee turnover, and develop workforce planning strategies
• Develop and maintain HR reports and analytics, and HR dashboards to monitor and track key HR metrics and KPIs.
• Initiating rewards & recognition programs and implementing an incentive system for motivating employees.
• Manage digitalization of employee personnel files and act as back-up for timely payroll processing.
• Continuously review and improve HR workflow processes, identify opportunities for digital transformation and
automation, and implement change management strategies.
• Process disciplinary actions, the penalties and deductions for any employee misconduct according to company
policies; Support investigation committee as and when required.
• Conduct regular performance appraisals, manage employee turnover, and develop workforce planning strategies
• Develop and maintain HR reports and analytics, and HR dashboards to monitor and track key HR metrics and KPIs.
• Supervise all the process needed for a formal separation (resignation/termination) between the employer and the
employee, includes completed documentation, recover company assets, and final settlement (if any eligible).
• Staff turnover report tracking, prepare terminations and dismissals in compliance with legal and regulatory
requirements.
• Initiating rewards & recognition programs and implementing an incentive system for motivating Employees
• Coordinate DHL deliveries, hotel bookings and business travel arrangements for employees.
• ID cards issued, new employee codes, work commencement form, change transactions, and responsible for proper
documentation procedures of resignations, terminations, exit interviews, assist in department clearances, visa
cancellation procedures, physical and electronic procedures in accordance with company policy and procedures.

• Oversaw diverse workforce recruitment and management, including laborers, carpenters, electricians, and site
engineers, ensuring optimal team composition.
• Executed meticulous candidate selection processes, focusing on high-quality hires to meet project demands
effectively.
• Maintained accurate recruitment records, providing real-time updates on project staffing progress and needs.
• Coordinated closely with site engineers to assess staffing requirements and deliver performance insights for
continuous improvement.
• Provided strong leadership and motivation to construction teams, ensuring timely project completion within
budgetary constraints.
• Demonstrated exceptional organizational and communication skills, managing project records and facilitating
seamless collaboration across multidisciplinary teams for successful project outcomes.

• HR & Sales Helpdesk Support: Assisting with HR queries, recruitment, onboarding, and employee relations.
• HR & Sales Systems Maintenance: Supporting the maintenance of HR and sales team systems to meet employees
and customers information needs.
• HRIS Administration: Assisting with the administration of HR Information Systems for time & attendance tracking,
payroll, leave management, and benefits.
• Personnel File Digitalization: Contributing to the digitalization of employee and customers records to streamline
access and backup for payroll and bill wise analysis.
• Recruitment Support: Assisting in recruitment processes, including job postings, applicant screening, visa
processing, medical, bank account openings, documentation and onboarding coordination.
• Onboarding & Training Assistance: Providing support in the design and execution of onboarding programs and
provide training to facilitate smooth transitions for new hires.