Hr Specalist
Al khaja Group
مجموع سنوات الخبرة :11 years, 3 أشهر
Recruitment, Joining formalities: Responsible for entire Recruitment process - Preparing competency mapping, identification of manpower needs, screening profiles (using job portals, job posting, employee referral, career sites), Interview process (Telephonic/ Preliminary/HR/Test), Background verification, Salary negotiation, Offer, Appointment & confirmation letter, Joining formalities.
Induction/Orientation Program: General Briefing about the company policies and procedures, Introduction to the relevant HOD and staff members. Taking charge of Opening bank account, Email ID creation, ID card for newly joined employees. Responsible for allocating duties, Shift planning and monitoring.
Attendance & Leave Administration: Responsible for Time office proceedings including monitoring and preparing attendance, Disciplinary Activities, Leave allotment and Comp-off.
Payroll Administration:
Taking care of salary of the entire store employees, updating the attendance for payroll process, Generating the employee pay slip, distribute on time, maintain all registers required, 100% Salary Disbursement through bank Accounts, Full & Final Settlement of resigned employees.
Performance Appraisal: Responsible for 360 degree performance appraisal (self & department head in the organization), follow-up with the employees to complete the appraisal forms, gathering details & reporting, preparing post appraisal salary Hike letters, Promotion/demotion/transfer letters and issuing to the employees.
Training Programme: Coordinating for Training identifications, sessions and scheduling, Generating feedback of training programs, measuring training effectiveness, preparing skill matrix and maintaining training records.
Staff Welfare & Safety: Ensuring and providing welfare. Responsible for ensuring work safety and providing safety articles. Actively create and drive employee motivation programs like Employee of the Month; Staff B’day Party, Annual Party, Sports day, Recreational for staff etc.
HR Policies: Develop & Implement HR policies, Handling Dispute Management Evaluate and prepare the organizational chart and departmental objectives. Creating manning guide, HR Manual, Head Count, Budget, Manpower, and Handbook. Responsible for employees’ motivation and grievances handling. Responsible for reducing recruitment cost and retaining employees.
Exit Formalities: Responsible for the Exit interview process and full & final settlement. (Relieving/Termination letter, Experience letter, Acceptance letter Salary certificate, Gratuity).Managing healthy industrial relationship.
General Admin: Responsible for Issuing the circular and Security system, doing Duty Manager, attending to morning briefing. Taking care of Accommodation queries. Reports daily operations to General Manager.
Employee Welfare & Public Relations
Ensure professional & Healthy relation among Employees & Employer.
Do counseling for Staff Grievances & habitual Absenteeism.
Health & Safety: planning, reporting and supporting company initiatives.
Manage the Government Relations function to ensure all necessary work permits and Residence Visas are planned for and procured.
Overall administrative management of Office Operations
Bookkeeping and recording, Prepare Vouchers and Invoice/ billings to clients and suppliers
Prepare and file employee contracts and project contracts - Establish, maintain, and update files, databases, records, and other documents
Provide other staff /division support assistance on variety of office/administrative functions
Prepare business letters, Internal reports and correspondence
Answer telephone calls and take messages from telephone callers whenever necessary or appropriate, pass on and or follow-up on such message promptly and efficiently
Screening profiles of candidates and scheduling the interview
Short listing candidates form the aptitude test
Conducting HR interview with the candidates and shortlist them based on the business requirement & scheduling interview with Ops managers.
Calling consultancy for candidates
Going to the consultancy to conduct interview in their places
Analyzing the data and send out reports on daily basis
Business growth: speaking with clients related to new products or development of products and getting it delivered
Checking the leave and Attendance and preparing the leave and attendance sheet for payroll.
Monitors the account distribution of salary and wage payments including correcting prior distributions.
Maintains various payroll records such as time card sheets, automatic bank deposit authorizations, payroll journals, and ledgers; makes required adjustments through established procedure.
Prepares salary and wage payrolls including deductions, accruals and the issuance and processing of time cards.
Monitors the account distribution of salary and wage payments including correcting prior distributions.
Preparing MIS Reports and Monthly Manpower Reports.
Taking care of New Bank Account opening of the employees.
Handling all the queries of the employees. Be it related to Salary, Leaves, Attendance, and movement etc
Assisting Finance Manager with month end consolidation.
