Project Coordinator
Al-Ayuni Investment & Contracting Company
Total years of experience :12 years, 11 Months
Job & Responsibilities:
➢ Allocate and manage resources to ensure that they are available when they are needed throughout the construction projects.
➢ Collaborate with architects, engineers, designers, contractors, subcontractors, suppliers, vendors, and critical team members of the project team.
➢ Conduct site checks to monitor progress and quality standards.
➢ Determine the necessary resources needed to deliver projects according to schedule.
➢ Assist Construction Managers with preparing monthly billings for clients.
➢ Investigation of purchase order summary reports.
➢ Understanding and coordination of project schedule activities.
➢ Assist Construction Managers with preparing and processing sub-consultant work orders and clients' task orders.
➢ Regularly review and verify vendor and subcontractor invoices. Compare against contracts/work orders and recommend for payment.
➢ Equipment procurement coordination and communication with suppliers
➢ Create, receive, log, track, retrieve, archive, and distribute documents in both, electronic and paper format. Maintain and refine project document control procedures and train other staff as needed.
➢ Assist Construction Managers with other administrative duties including, but not limited to, preparing weekly project updates and reporting, arranging travel, scheduling meetings, preparing meeting agendas, taking and distributing minutes of meetings, documenting, tracking, following up, and closing out action items, creating and distributing contact lists, PowerPoint presentations, etc.
➢ Maintain tracking and reporting of project status and timelines.
➢ Coordinate paper flow from field to Main Office.
➢ Track and distribute Requests for Information (RFIs), submittals and drawings, or other project information to all affected parties promptly.
➢ Perform other related duties as assigned.
Duties and Responsibilities:
➢ Record maintaining transmittal documents, manpower report, and supervisor daily report and minutes of meeting according to project manager.
➢ Registering the incoming and out outgoing documents for controlling their tractability and filing.
➢ Responsible for receiving and logging of various documents from vendors.
➢ Good communication skills throughout inter departments.
➢ Handling appointments and arranging meetings for the department of manager.
➢ Keeping correspondence with all the departments.
➢ Data entry, letter drafting.
➢ Maintain and up to date records of all sections individually.
➢ Maintain hard copies of all technical records, data sheets, vendor data and text book.
➢ Worked as an Office Secretary to manage the administration.
➢ Assisting with manager’s routine queries and with professional manner.
➢ Preparing of department organization chart and job description.
➢ Filing and record keeping of various documents for Department manager.
➢ Handle all type of office routine jobs prepared letters faxes memos of internal depts. Maintained filling system.
➢ Maintain list of all available documents, equipment files and drawings. Make Controls document storing to, and retrieval from, the retention center according to departmental guidelines.
➢ Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions.
➢ Organizing and maintaining the documents filing system of original and photocopy and ensuring in proper sequence numerically, by areas, or by drawing / document numbers, for fast retrieval of the latest revisions in particular and always comply by the client’s established procedures.
➢ Indexing the computer records regularly for easy tracking, tracing or searching of documents.
Duties and Responsibilities:
➢ Test package creation
➢ Isometric drawing review
➢ P&ID Mark-up
➢ Weld summary request
➢ Weld summary review
➢ Submission the package for review to QC
➢ Package updation on comments
➢ Package all clear send for line check and hydro test
➢ Reporting
Core Competencies:
Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
Duties and Responsibilities:
➢ Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
➢ Scheduling meetings, conferences & appointments.
➢ Devising and maintaining office systems.
➢ Dealing with telephone and email inquiries.
➢ Communicate verbally and in mail to answer inquiries and provide information.
➢ Preparing Quotations as per inquiries from clients.
➢ Preparing Delivery notes for delivered materials.
➢ Managing and maintaining budgets, as well as Invoicing.
➢ Tracking Inquiries, Quotations, Delivery Note & Sales Invoice of each month.
➢ Handling & tracking incoming materials.
➢ Organizing travel for staffs.
➢ Set up and maintain filing systems
➢ Organizing and storing paperwork, documents and computer based information.
➢ Ordering and maintaining stationery and equipments.
➢ Photocopying and printing various documents, sometimes on behalf of other colleagues.
Job Profile:
➢ Desktop Support.
✓ Troubleshooting system issues.
✓ Updating service packs and patches, Managing files and drives.
➢ Managing Active Directory.
✓ ID creation and management.
✓ OU creation.
✓ Group policy management etc.
➢ Antivirus Server Administration.
✓ Installing antivirus on Server and client machine and updating the patch through centralized console.
✓ Keeping the AV servers up to date with latest patches.
➢ Backup Administration.
✓ Configuring, scheduling Symantec and VERITAS backup.
✓ Monitoring backup jobs. Configuring Alerts.
✓ Troubleshooting failure jobs and tape or drive issues.
✓ Updating the patch and hot fix to backup servers.
➢ Windows Server Administration.
✓ Configuring servers as required. (DNS, DHCP, Citrix etc.)
✓ Installing and Configuring IIS.
✓ Updating the Servers with latest service pack and patches.
➢ Application Support.
✓ MS Office
✓ Adobe Reader
✓ Various third party and recommended application support.
➢ Network Support.
✓ Monitoring network traffic through Bandwidth monitoring tool.
✓ Firewall Management.
✓ Configuring and Monitoring Customer alerts for server break down and network issues.
➢ Administration.
✓ Process documentation.
✓ Updating Knowledge Bank.
Duties and Responsibilities:
➢ Screening phone calls and dealing with enquiries where appropriate and redirect them when necessary
➢ Managing the daily/weekly/monthly agenda and planning manager’s diary.
➢ Organizing and attending new meetings and appointments; sometimes taking minutes and ensuring their manager is well-prepared for meetings
➢ Preparing and disseminating correspondence, memos and forms
➢ Replying to emails, faxes and post
➢ Booking travel arrangements and accommodation when necessary
➢ File and update contact information of employees, customers, suppliers and external partners
➢ Support and facilitate the completion of regular reports
➢ Check frequently the levels of office supplies and place appropriate orders
➢ Document expenses and hand in reports
➢ Assisting with projects their manager might be working on by researching or writing reports
➢ Organizing and maintaining office systems
➢ Standing in for their manager in their absence.
➢ Undertake occasional receptionist duties
Core Competencies:
Install, configure, and support an organization's Local Area Network (LAN), Wide Area Network (WAN), and Internet system or a segment of a network system. Maintain network hardware and software. Monitor network to ensure network availability to all system users and perform necessary maintenance to support network availability. May supervise other network support and client server specialists and plan, coordinate, and implement network security measures.
Duties and Tasks:
➢ Install Create, Configure, and Manage domain user.
➢ Install Create, Configure, and Manage active directory.
➢ Install Create, Configure, and Manage outlook.
➢ Install Create, Configure, and Manage exchange server.
➢ Install Configure, Manage, and troubleshoot file server.
➢ Install Configure, Manage, and troubleshoot Proxy server.
➢ Install, Configure, Manage, and troubleshoot Printer server.
➢ Install, Configure, Manage, troubleshoot Network printer.
➢ Provide solution desktop support problem to End user.
➢ Provide solution network support Issue.
➢ Manage Stock Inventory.
➢ Manage IT material in Store.
➢ Provide Solution for software related issue.
➢ Install, Configure, troubleshoot, manage LAN.
➢ Install, Configure troubleshoot windows related Problem.
Core Competencies:
Install, configure, and support an organization's Local Area Network (LAN), Wide Area Network (WAN), and Internet system or a segment of a network system. Maintain network hardware and software. Monitor network to ensure network availability to all system users and perform necessary maintenance to support network availability. May supervise other network support and client server specialists and plan, coordinate, and implement network security measures.
Duties and Tasks:
➢ Install Create, Configure, and Manage domain user.
➢ Install Create, Configure, and Manage active directory.
➢ Install Create, Configure, and Manage outlook.
➢ Install Create, Configure, and Manage exchange server.
➢ Install Configure, Manage, and troubleshoot file server.
➢ Install Configure, Manage, and troubleshoot Proxy server.
➢ Install, Configure, Manage, and troubleshoot Printer server.
➢ Install, Configure, Manage, troubleshoot Network printer.
➢ Provide solution desktop support problem to End user.
➢ Provide solution network support Issue.
➢ Manage Stock Inventory.
➢ Manage IT material in Store.
➢ Provide Solution for software related issue.
➢ Install, Configure, troubleshoot, manage LAN.
➢ Install, Configure troubleshoot windows related Problem.
IT-Hardware and Networking Engineering (MCSA, CCNA & Red Hat)