ACCOUNTS SUPERVISOR
Perfect Steel Fzco
Total years of experience :17 years, 4 Months
Key Result Areas:
Cash, Bank and Fund Management.
• Bank reconciliations.
• Approving and Posting the daily petty cash entries & daily payment vouchers issued for supplier's cheques or and supplier & staff's transfers, Intercompany TTs.
• Fund management; ensuring utilization of funds, analyzing banking facilities, Export L/cs and applying for letter of guarantees, managing the all kinds of Bank Guarantees including the timely return of BGs to bank upon Expiry period.
• Monitoring and interpreting cash flows and predicting future trends; analysing change and advising accordingly.
• Partnering with banks & financial institution with regards to TT’s, Bank Facilities, etc
Accounting for Receivables: -
• Keeping regular follow up with Collections Dept.; preparing receipt vouchers & PDC's (Discounting of PDCs)
• Monitoring staff account for advances, Partial Sales Commission & travel advances
• Preparing Age-wise Debtors statement, Reconciliation and Posting of Sales Invoices.
• Ensuring timely receipts of receivables.
Accounting for Fixed Assets: -
• Taking care of daily updates & monthly entries required for fixed assets module in ERP according to the material issued as assets. (Commissioning of Fixed Assets)
• Executing monthly depreciation process (as per Auditor's prerequisite rate) with preparation of the schedules for assets.
Accounting for Payables: -
• Obtaining approval of purchase requests initiated from management.; authorizing all outward transfer letter & online transfers accordingly
• Working in close relation with Purchase Department in order to get all suppliers and service providers paid according to the budget and credit terms.
• Review of expense classification and grouping of the expenses
• Managing the schedules of the financial statements such as Prepaid Accounts, Pdc Details, Division wise statement Etc
MIS Reports :-
• In-house reports.
• Finalization and Consolidations of accounts on monthly, Quarterly and Annually basis.
• Ratio Analysis
• Funds management report
• Cash flow statement.
• Intercompany Reconciliation.
• Producing accurate financial reports to specific deadlines;
• Managing budgets;
• Arranging new sources of finance for a company's debt facilities;
• Posting of all monthly provision entries.
Coordinating with:
• General Manager and Finance manager to keep him updated about the state of the affairs; studying the revenues trends and expenses of the company so that they are appropriately recorded
Miscellaneous Roles :-
• Coordinating & working with my team and management to ensure accurate records and monthly closing.
• Finalization of accounts. Maintenance of computerized books of accounts.
• Researching and reporting on Financial factors influencing business performance;
• Conducting reviews and evaluations for cost-reduction opportunities;
• Liaising with auditors to ensure annual monitoring is carried out;
• Developing external relationships with appropriate contacts, e.g. auditors, bankers and Financial organizations;
Supervising staff;
• Analyze and monitor the transactions taking place in an organization and ensure that they are recorded according to the accounting standards.
• Work closely with the GM and Finance manager to keep him updated about the state of the affairs.
Key Result Areas:
Daily Functional Responsibilities.
Taking care of daily updates & monthly entries required for fixed assets module in ERP according to the material issued as assets, Executing monthly depreciation process with preparation of the schedules assets.
Reconciliation of Cash sales with preparing all required receipts, Verification of daily petty cash entries & payment vouchers, Fund management; ensuring utilization of funds, analyzing banking facilities and applying for letter of guarantees, Monitoring and interpreting cash flows and predicting future trends; analysing change and advising accordingly, Partnering with banks & financial institution with regards to TT’s, Bank Facilities, etc.
Preparing Age-wise Debtors statement, Keeping regular follow up with Collections Dept.; preparing receipt vouchers & PDC's. Monitoring 200 staff account for advances & travel advances, Daily Invoicing to the customers with coordination with support. Monthly jobs closing, processing and invoicing to the clients.
Working in close relation with Credit Controller & Procurement Department in order to get all suppliers and service providers paid according to the budget and credit terms, Obtaining approval of purchase requests initiated from Admin Dept.; authorizing all outward transfer letter & online transfers accordingly, Providing monthly update for staff provisions of (leave salaries, end of service indemnity and travel tickets). Internal Controls & Inventory Management:-, Planning of Stock; conducting periodical physical verification of inventories. preparing the required adjustments or/ and stock adjustment.
Reports and Analysis :-
MIS reporting - providing periodic reports to management on Turnover, Profitability, Cash flows, Employee turnover etc. Managing the Month End closing Process as well as Preparing the monthly financial reports and any reports requested by Management. In-house reports. Ratio Analysis, Funds management report.
Coordination :
HR Dept. & Head of Other Departments for closing staff travel advances and reimbursing staff expenses; authorizing the monthly payrolls sheet according to Ministry of labour new instructions (WPS System), Chief Financial Officer (CFO) to keep him updated about the state of the affairs; studying the revenues trends and expenses of the company so that they are appropriately recorded, Human resource wing of the organization to process payroll on a weekly/bi-monthly/monthly basis
Miscellaneous Roles :-
Coordinating & working with my team and management to ensure accurate records and monthly closing., Finalization of accounts. Maintenance of computerized books of accounts. Researching and reporting on Financial factors influencing business performance; Conducting reviews and evaluations for cost-reduction opportunities; Liaising with auditors to ensure annual monitoring is carried out; Developing external relationships with appropriate contacts, e.g. auditors, bankers and Financial organizations; Producing accurate financial reports to specific deadlines; Managing budgets; Arranging new sources of finance for a company's debt facilities;
Staff Supervision:
Analyze and monitor the transactions taking place in an organization and ensure that they are recorded according to the accounting standards. Work closely with the Chief Financial Officer (CFO) to keep him updated about the state of the affairs. Study the revenues trends and expenses of the company so that they are appropriately recorded.
Highlights:
Bagged Best Employee of the Year Award in 2011
1- Finalization of accounts. Maintenance of computerized books of accounts.
2- Managed a team and handled a full sot of financially /operational accounts
3- Performed day to - day running of the Accounting Departments, including financial accounting cash management, costing
4- Timely compilation of MIS report viz profitability Expenses comparison, cash flow statement etc.
5- control management accounting and all other related responsibilities
6- Reconciliation’s of accounts like Receivables, Payables, Inventory and Bank Accounts.
7- General Accounting like, Journal entries, Posting Ledger, petty cash and other vouchers.
8- Arranging of funds for making of payments to Foreign Suppliers through Telex Transfers and cheque payments to domestic vendors.
9- Verifying of invoices, pro-forma invoices, order sheets and quotations for payments, getting of approvals for payments.
10- Reviewing of day to day financial activities and recommendation of proper method of accounting and payment system.
11- Preparing L/c, MIS Reports and Management Information.
12- Dealing with Banks with regard to TT’s and other related matters.
13- Preparation of Trail Balance, Balance Sheet, Profit & Loss account, Manufacturing & Trading accounts-up to Finalization.
14- Sales & Purchase related statement & banking transaction
15- Analysis of Debtors outstanding and follow - up with sales Dept.
1. mentainning all book of account relating to motor showroom
2. Reconcilation's of accounts like Receivables, Payables, Inventory and Bank Accounts.
3.General Accounting like, Journal entries, posting Ledger, petty cash and other Vouchers.
4. Preaparing MIS reports and Management Information.
5. Maintainning purchase register, sales register, cash ledger & bank ledger
6. Maintain hire purchase a/c.
7. Monthly Installment statement.
8. Inventory ledger
1. all kind of audit work (statutory audut, internal audit) bank audit.
2. finalization of accounts of manual & computerise business.
3. Reconcilation's of accounts like Receivables, Payables, Inventory and Bank Accounts.
4.General Accounting like, Journal entries, posting Ledger, petty cash and other Vouchers.
5. Preparing of Trial Balance, Balance Sheet, Profit & loss account, Manufacturing & trading accounts.
MBA IN FINANCE
Compleated 3 years audit work under a chartered accountant.
Compleated graduation through Accounting honours.
Board of secondary education of Orissa