Mohammed Shakauat الله

Duties/Responsibilities:
i. Finance & Accounts
• Proper monitor of data entry to Tally and check General Ledger
• Check all bill-vouchers against purchases and other expenditures accordingly VAT and Tax Act and Rules
• Monitor Export & Import and record properly
• Verify and pay to Suppliers as per management decision
• Responsible for timely preparation of bank payment, cash payment, bank receipt, cash receipt and journal voucher & confirm the trial balance
• Prepare Monthly, Half Yearly and Yearly Financial Statements as per accounting standard
• Prepare FDI Report and submit to bank on time
• Make provision for monthly expenditure and adjusted accordingly
• Maintain Bank Loan properly and confirm the recording process
• Responsible for proper maintain of accounting documents (Suppliers files, agreement with suppliers, monthly vouchers etc.)
• Responsible for submission of monthly VAT Return and preserve relevant documents such as Mushok 6.3 etc.
• Responsible for submission of Withholding Tax Return, Annual Tax Return and preserve relevant documents
• Responsible for checking and disbursement of monthly salary through bank and cash and preserve relevant documents as per actual and compliance
• Closely monitoring the Master L/C and relevant BTB L/C
• Check PI, record BTB up to payment from bank
• Responsible for proper bookkeeping of export realization
• Responsible for proper bookkeeping of bank loans (ECC, Term Loan, IBB Loan etc.) and prepare loan reconciliation statements accordingly
• Prepare MIS report about bank loans (payment and dues)
• Preparing all bank reconciliation statements
• Closely monitoring the legal issues such as RJSC, Tax, VAT and any other certification
• Maintain liaison with Banks for loans, salary disbursement, cash withdraw etc. and consultant for any accounting and legal issues
• Reconciliation of various ledgers if required
• Complete Legal work within time frame
• Any other work as assigned by the Management

ii. Company Secretary
• Prepare all kinds of Board Resolution of the company

Conduct Internal Audit over operational & Financial Activities.

Duties/Responsibilities:
Payroll:
1. Prepare monthly payroll statement.
2. Deduction of AIT and deposit to Govt. Treasury by Pay order/Chalan along with forwarding letter to concern Tax Zone.
3. Ensure all kinds of adjustment regarding salary.
4. Ensure payment of salary by Bank Transfer and cash
5. Issued monthly Pay slip to each employee
6. Issue of salary certificate, whenever requisition.

Financial Statements:
1. Prepare monthly financial statement which cover Balance Sheet, Profit & Loss Account, Cash flow statement as per International Accounting Standard
2. Design head of accounts, prepare accounts code, install Accounting Software
3. Maintenance of monthly bank statement
4. reconcile bank statements if necessary
5. Maintenance of Cash Book.

Audit:
1. Ensure Annual Statutory Audit
2. Ensure proper report to the queries of the Auditor
3. Ensure filing Audit Report to Govt. bodies

Income Tax:
1. Calculate income tax of all employees as per government prescribed rate
2. Ensure deduction as per govt. Rules
3. Submission of yearly Income Tax return of company
4. Ensure yearly company assessment (supply all kinds of requisite statement and papers as proof of financial statements) of Income tax and TIN issued by Tax authority.
5. Help and suggest employees regarding all kinds of personal income tax return and TIN

Bank:
1. Liaison with company banker regarding all corporate and personal Banking service
2. Clearance of remittance by submitting proper documents to Bank
3. opening salary Accounts for employee by issuing proper authorization letter
4. Reply the queries of Bangladesh Bank and submit FDI report

Other task regarding Finance and accounts:
1. Voucher preparation (Cash, Bank & Credit) and confirming those include in financials
2. Bank cheque writing
3. Vendors payment cheque collection and issue money receipt
4. Patty cash monitor and adjustment
5. Reply the queries of BOI

Provident Fund:
1. Maintenance of all employees provident fund account
2. Maintenance of PF bank account
3. Time to time invest unused fund to FDR and maintenance FDR account
4. Distribute matured interest to members
5. PF Loan issue and adjustment of such loan
6. PF cheque writing
7. PF voucher preparation and ensure payment

Register of Joint Stock Companies:
1. Submission of yearly Return
2. Ensure the certified copies
3. Supply all kinds of statement and papers regarding, requisition by RJSC
4. Ensure to update all papers regarding to Company Act, 1994, e.g. AGM, EGM, Directors meeting minutes etc.
5. Share allotment documents preparation and filing, ensure certification
6. Share Transfer documents preparation and filing, ensure certification

HR:
1. All employee list maintenance.
2. Prepare appointment, increment, termination, confirmation letter.
3. Confirmation and increment period monitoring.
4. Leave calculation and monitoring.
5. Job certificate issue
6. Acceptance joining report
7. Employees personal file maintenance.
8. Holiday notice issue

Other tasks:
1. Trade License Renew
2. Ensure yearly subscription and update membership of DCCI, BASIS, and Bdjobs.com etc.
3. Monitor fixed assets, movement of assets and adjustments.
4. Time to time Purchase Goods/Furniture etc. by the instruction of supervisor
5. Custodian of all confidential documents.
6. Any Other job assign by Supervisor.

I was responsible for all accounting and financial work, including store and procurement.

•As it is a subsidiary company of Sentrana Inc. USA (www.sentrana.com. Headquartered in Washington, DC, Sentrana helps business leaders holistically coordinate their pricing, product mix, advertising, and sales activities to drive demand for their products and services) as account and finance head, I am responsible for applying accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control by using software Intacct (AICPA business solution) and bill.com(business bill payment).

•Responsible for overseas reporting and liaison with overseas office

•approve expenditures; recommend adjustments as necessary.

•Payroll preparation and supervise salaries and wages

•Managing Accounts Payable & Accounts Receivables, reconcile if required

•Monitor fixed assets register and monitor movement of assets.

•Treasury:Manage operations with cash (accounting, forecasting, monitoring and control). Custodian of all documents.

•Cash flow:Prepare the cash flow Analysis for both projection and actual to decrease the cost of funds.

•Bank:correspondence with company banker. reconcile bank statements.

•Budget:Create yearly budget plan. Preparation of budget variance analysis.

•Internal Control:Oversee the correctness of the financial transactions to ensure international accounting standards.

•Audit:Conduct Internal audit and responsible for yearly statutory audit as per state rules and regulations

•Income Tax:Deal the Taxation Matters of the company & Employees.

•Staff Development:Manage and develop the accounting team to improve the team capabilities and department efficiency.

•Admin:Responsible for purchase of company goods and assets, monitor and approve payments; recommend adjustments.
Following-up employee affairs including vacations, leaves …etc.

• As it are a multinational IT company (the most innovative software development company providing high value software solutions for foreign clients by using international management and technical expertise) representing USA, Denmark and Bangladesh. I am responsible for overseas reporting and Maintained liaison with overseas office.
• Vital Role for Accounts and Finance Department: To design head of accounts, prepare accounts code, install Modern Accounting Software and introduce Provident Fund Accounts in the Company. Besides I played a vital role to Draft Service Rules and Leave Rules of the Company.
• Responsible for Preparation Financial Statements which covers Balance Sheet, Profit and Loss Account, Cash Flow Statement etc.
• Responsible for Annual Budget, Annual Audit, Proper Investment of the Company’s idle money.
• Deal the Taxation Matters of the company & Employees.
• Also provide quick solution of emergency tasks assigned by management

• The first private University of Bangladesh, more than 12, 000 local and foreign students study here. Treasurer is the Final Authority regarding all Financial & Accounting matters. I have prepared the Draft Finance Code of the University under the supervision of the Treasurer.
• To assist the Treasurer regarding Preparation of Annual Budget and Financial Statements this covers Balance Sheet, Income and Expenditure Account, Cash Flow Statement of the University.
• Conduct Internal Audit and report to the Treasurer
• Maintain liaison with all other departments of the University.
• Also I have to work with Director Administration & Logistics regarding all kinds of Deed agreement of the University (which is signed by the Treasurer) with other party and take part in Recruitment procedure of Officers and Senior Officers.