Manager Finance & Procurement
Qotoof Contracting
Total years of experience :18 years, 11 Months
- Managing over all company finance, accounts and administration.
- Liaising with Banks and financial institutions.
- Liaising with the Auditors
- Coordinating with Project Manager & managing the Procurement of Construction Materials by sending RFQ, Obtaining Quotations, Analysing, etc, and arranging material at the respective site.
Streamlined / set-up the accounting system of the company in accordance of the government regulations.
Trained new joiners to work in accordance with the company policies and government regulations.
Key Responsibilities:
Reporting directly to the Finance Manager, my primary duty is to supervise the day to day office administrative work and complete financial aspect of the company.
Reconciling Bank accounts on a daily basis in order to plan the payments to the suppliers.
Preparing bi-monthly Outstanding Debtor’s List for Recovery of debts Creditor’s List for arranging timely payment.
Liaising with the company auditors and tax consultants for effective filing of various government returns in timely manner.
Built the high level of confidence with the clients while on Training.
Transformed and automated the most of the Manual Paper Invoice Processing process by building macro’s with the help of MIS team, by :
Implementing a Kaizen project for reducing the time consumed while sending the remittances details to each and every Travel partners (Vendors) for the payments received by them.
Submitting brain waves with the net QNS of $12, 800.00
This boosted the efficiency of the entire team.
Trained the new joiners in the process and created the backup.
Initiated the refresher Training sessions for the entire team to reduce the errors and mistakes while processing which resulted in 100 % accuracy in last month.
Have good hand on Microsoft Office Applications.
Completed the LEAP training in the month January 2009 and expecting to complete the project by mid May 2009.
Key Responsibilities:
WNS recruited me for transitioning the Travelocity’s Accounts Payable process.
Even while on Training in US was liaising with the WNS Operations team in India.
Prepared the Detailed Process Manual (DPM)/Standard Operating Procedures (SOP) for the process transitioned by us. rained Team mates of other processes in Sabre F&A on preparing the DPM/SOP.
Interacting with the clients on a regular basis and keeping them updated with the latest developments and issues in the process.
Resolving queries received through emails/phones from vendors/clients and providing them with the suitable reply.
Does research and reconcile vendor accounts in case of any discrepancy found in their payments.
Liaise with Hotel Help Desk / Travelocity Market Managers in case of any further clarification is required while doing research.
Before leaving Genpact, I was promoted to Process Expert for having a good understanding of the Accounts Payable, General Ledger Reconciliation Process and having work around understanding of the Accounts Receivable process.
Successfully completed the transition / training for the General Ledger Reconciliation Process and received a very good VOC from our customer as regards the understanding the process quickly and implementing the same. Worked for this process for a period over one year.
Modified and prepared the Standard Operating Procedures (SOP) for the transited GL Reconciliation process and received an appreciation from my manager for preparing it in an Exhaustive way.
Prior to joining Reconciliation process, was working in Accounts Payable Process for the Finance CoE (External) which has now become Automotive CoE for the Client Nissan North America.
My responsibility is to process all the payable invoices together with the team in the ERP called SAP as per the rules set out and make sure that the invoice gets posted and paid to the vendor.
Prepare Standard Operating Procedures (SOP) for any new thing that I come across and share it with my colleagues or any new Joiner will learn how to tackle that situation. .
Within the period of three months I raised a two Controllership Issues with regards to the invoices getting posted in other affiliate company’s accounts even though it does not pertains to that company and Duplicate invoices getting saved in eMatrix work flow tool.
Ensure month end processing of all the invoices.
