محمد عبد المنان خان

Company Brief: Licensed Manpower Consultancy based in india having operations in kingdom of saudi arabia.

Manpower to Gulf Countries,

Responsible for:
 Job Postings, Sourcing / Screening resumes from job portals, Tele- Interviews.
 End to End Recruitment, Coordinating Process & Mobilisation
 Liaise with Candidates for confirmations and profile submission to Agencies & Clients.
 Generate New Business Leads & Co. Presentations.

Key Deliverables:
 Handling Office administration, Project Operational Support of Oil & Gas Clients.
 Processing of Project requests and supporting operations. Site visits to understand issues and addressing them.
 Representing company and Liaising with Clients, Business Meetings for development and sustaining.
 Manpower Recruitment of Skilled & Unskilled candidates and managing Overseas Agencies.
 Induction, Training and developing division staff, project officers from time to time.
 Managing employee’s vacations / settlements / visa / iqama / medical insurances, clearances etc.
 Contracts support, drawing up agreements, facilitating executions of Project operations.
 Managing Business travel bookings, arrangements for Executive Management & Other Staff.
 Correspondence with Projects, Guiding them and keeping track of project’s operations.
 Managing housing, rent agreements, utilities payments, and addressing safety issues from time to time.
 Reporting to Division & General Manager
Major Accomplishments:
Divisional Administration, Recruitment & Payroll Management:
 Achieved in Establishing a New Division and managing administration activities for 1100+ employees in 7 Projects.
 Arranged & Formulated Office Admin / Personnel dept and designed complete processes and procedures.
 Recruited, Trained staff of the HR Processes and guidance in formulating actions of project issues, acting as focal point.
 Handled Clients - Like Sabic H.Q - Riyadh for Building Maintenance contract. Saudi Aramco as well.
 Managed Payroll, Employee Settlements / Air Ticketing / Inducting & Exit processing for 7 different projects.
 Implemented Automated records keeping of all employee’s database & Vendor contracts of the division.

Responsibilities / Activities:
• Addressing Operational activities - Front office, facilities management, Safety / Security,
public relations, dealing with suppliers & other admin functions of the Organisation.
• Providing staffing, personnel administration, supporting organization’s human resource policies
recruitment facets, and associated programs.
• Advertising job vacancies, interviewing, testing of applicants, and selection of staff
• Maintaining personnel records and associated human resource information systems.
• Arranging the induction of staff and providing information on conditions of service, salaries,
promotional opportunities, grievances handling etc
• Periodical working on payroll, performance tests, welfare schemes & HR practices manual

Key Deliverables:
 HR / Admin Support functions of the deployed Engineering / Technical staff in Oil & Gas Plants & its affiliates.
 Conducting Recruitment & Coordinating Manpower planning for 4 Petrochemical Clients & addressing them effectively.
 Admin Support Functions - Logistics, Accommodation, Safety Equipment, I.D Processing, etc
 Contracts administration - Providing advice and information to management on contract terms /rates,
policies and procedures, staff performances and manpower planning, settling disputes etc.
 Receiving and recording manpower requirements from clients, Obtaining the job descriptions, remuneration packages,
and other employment parameters from Clients and liaising with Centralised Recruitment team
 Facilitating Payroll process, Accounts Receivables, induction programs, training, facilitating visa’s processing
 Assisting in compensation & benefits processes & Head Hunting
 Maintaining personnel records and associated human resource information systems on HRMS - ERP.
 Facilitating business development & retention by conducting effective Client meetings with proposals & discussions.
 Reporting to Senior Manager and GM.

Major Accomplishments:
 Established and developed robust Client relations with effective Recruitment & Operational support.
 Achieved enhanced manpower requirements from Clients towards efficient services.
 Established direct relations with Clients and supported Business Development & Sales team in meeting targets.
 Directly involved in Timely billing and effective Credit collections for 300+ employees deployed with Clients.
 Provided Business Advisory to Division Manager & GM impacting Improved Performance & Operational Delivery.

Key Deliverables:
 Providing office administration and facilitating HR support functions to the organisation.
 Procurement of the Fixed Assets, vehicles purchases, consumables and other office equipment.
 Vendor management. Negotiating service agreements, meetings and correspondences.
 Implemented office systems / policies, issuing memos, correspondence & depts’ coordination.
 Supported on head hunting, recruitment and contributing my inputs to HR policies.
 Handled Induction, Staff training & Development, employee incentives, performance evaluations.
 Payroll advisory, undertaking negotiations on employment terms, grievances handling etc.
 Safety Security of Office Premises & Equipment is managed, Taking care all Utilities & timely Payments.
 Handling the Government relations(Visa & Travel issues) & Administrative staff.
 Facilities management of the company and environmental standards as per norms.
 Managing staff accommodations and ensuring timely logs, consumables and facilities maintenance
 Reported to the Managing Director.

Major Accomplishments:
 Delivered on H.O office administration. Designed job responsibilities, Taken charge of entire Logistics .
 Recruitment as Worked with HR in interviews / selections. Assisted in payroll & compensation.
 Introduced checklist of regular and monthly tasks of office staff and introduced weekly reporting system.
 Addressing employee issues / grievances with initiation to open door policy, engaging employees to participate
 Organised accommodation safety & hygiene and implemented house rules, assets records, staff transportation.

Key Deliverables:
 Successfully Set up Head office in Dubai & in charge for overall administration of the company.
 Managed Front Office, attendance log, conference meetings, dealing with clients and service providers.
 Managed procurement of the Fixed Assets, Construction equipment purchases, facilities management.
 Supervised a team of over 30 head office & other site staff in my team of their responsibilities.
 Providing advice and information to management on work progress, policies and procedures etc.
 Instrumental in recruitment, contributing in short listing, interviewing / selections etc.
 Sourced & Managed Staff camp activities in totality like - furnishings, staff transportation, time
keeping, Site Coordination, food supplies, safety, first aid, maintenance and adhering to govt compliances.
 In charge of staff requirements, tools & equipment and looked after site offices.
 Over all Fleet Management & control of pool of vehicles in head office & site offices.
 Responsible for Budgeting & Analytical Control of Administration over heads.
 Reported to the VP - Projects / CEO.

Major Accomplishments:
 Played a lead role in sourcing staff accommodations and labour camps for engineers / technical staff and other
labours for around 1500 employees.
 Managed Logistics of company - Established vehicles movement and transportation arrangements for site.
 Arranged deliverables for new Site offices (Porta cabins / Networking / Computers / Phones / Equipment etc)
 installed Biometric attendance for head office and site offices and laid down procedures and processes.
 Involved in Manpower Recruitment and Mobilisation of staff actively at work Sites.
 Vendor Management - Negotiated & Set up service contracts with suppliers and service providers.

Key Deliverables:
 Successfully established an organised Human Resources & Administration Department.
 Managed comprehensively overall HR & Administrative functions of the organisation.
 Monitor Front Office, Reception, Office Stationeries, Consumables, Equipment log etc.
 Managing supplies & services - Procuring Fixed Assets, vehicle purchases / sales, office
equipment, general maintenance, first aid, security of the office building, fire protection, etc.
 Comprehensive Over all Fleet Management of the pool of cars and delivery vehicles, tracking log etc.
 Recruitment functions - Manpower Planning, Placing advts, sourcing C.V’s from job portals, Head hunting
Local agencies, Interviewing, Issue of offer letters, orientation, & Talent Acquisition.
 HR functions - Generating Staff performance / appraisals, addressing K.R.A’s / K.P.I’s, Compensation &
benefits, employees relations & grievances handling. Leave schedules managing, team building
(outdoor activities), incentive schemes, Payroll, exit interviews, job training & visas processing etc.
 Drafting and implementing Employment Manual / H.R policies for the company.
 Managed employee files / employee database, passports & documents.
 Review & approve various Admin / HR Costs and ensure Budgetary Controls.
 Reported to GM.

Major Accomplishments:
 Played a Key Role in establishing a policy and procedures driven Administration & Human Resources Department.
 Streamlined Vehicles management and Driver Rosters & Streamlined vendor management & their services
 Established Robust Admin / HR Recruitment, staff performances, incentives schemes and motivational programs.
 Introduced Fuel cards for cars and established efficient monitoring and implementing cost effective measures.
 Introduced Telephone management software for call monitoring / history, reflecting costs saving & efficiency.