Logistics Assistant & Administrative
UNITED NATION / World Food Programme
Total des années d'expérience :19 years, 10 Mois
Aug/2013 - UP TO DATE
WFP (WORLD FOOD PROGRAMME)
LOGISTIC Assistant .
( COMPAS) Database
Enter data into the COMPAS OR ANY OTHER SOFTWARE PACKAGE ESTABLISHED.
Cross check and correction of any differences between the data entered into the system against the actual physical documents to maintain high recording standards as required by the Organization.
Ensure that data for all Vessel and Non-vessel records and administrative data are constantly updated and recorded in COMPAS.
Preparation and checking of reports and ensure that reports are produced on a timely basis.
To analyze data that is produced from the system and to report any discrepancies or irregularities to immediate Supervisor.
Ensure that any Data, information or reports requested are promptly provided and expedited in an efficient manner.
Send/Receive data transmissions (Replication) on a regular basis as set by immediate supervisor.
Responsible to produce the appropriate reports in accordance to the Logistics/CTM requirements set.
Prepare weekly & monthly reports on stock position and status of related sub-office always referring to warehouse spoiled commodities, expired and expected to be expired commodities.
Ensure updated and accurate record keeping for all warehouse, port and transit losses.
Maintain proper filing systems and Archiving of documents so that they may be retrieved promptly and efficiently when required.
Share experience gained with other staff members and strives towards creating good team building and harmonious atmosphere.
2010 - Aug2013
WFP (WORLD FOOD PROGRAMME)
LOGISTIC Assistant (NFI / Focal Point)
(Programme & Logistics) Projects
Assist with logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargoes.
Assist with logistics operations in order to ensure timely and cost-effective delivery of WFP consignments.
Assist in the training of staff, particularly ensuring that support staff are adequately trained, cross trained and identify any additional training needs to achieve high working standards.
Follow the movement of (NFI) non-food items for the projects and operations as per dispatch orders.
Organize dispatches strategically including liaising with transporters to ensure WFP warehouse standard practice is carried out and priorities are met as per the transport plan.
Produce logistics and/or warehouse reports as required.
Provide Information and Guidance to all staff at all level within the organization to ensure understanding.
Review Correspondence or Information Relevant.
Receipt NFI and (Dispatch NFI managing with the respect logistic office / programme office / and other Partners.)
Assist in Evaluate and adjustment the volumes NFI in MT with respect WFP Logistic office. And Transporters.
Receives and Issues NFI and Related spare parts.
Provide adequate up - keep and Treatment of the NFI Items during storages.
Provide consolidated reports for NFI stock movement.
Keep records / files of Stock movement in accordance with wfp guideline and strategic (Logistic & Programme) procedures.
Prepare Report, documentation and other order as request
2007 - 2010
WFP ( WORLD FOOD PROGRAMME)
LOGISTICS ASSISTANT
(WAREHOUSE)
Follow the movement of food Items for the projects and operations in the WH.
Preparing Daily stock report.
Reporting on food and ensuring that internal control systems are functioning and that all relevant records are maintained.
Delivery WFP standard waybills to govt., non govt. and others involved in the transport of WFP operations; ensure that the proper paperwork has been prepared.
Acting as senior storekeeper when the senior store keeper is absent.
Entering, Crosschecking and correction of the data into the system (NFI) against the actual physical documents to maintain high recording standards as required by the Organization.
Analyze data that is produced from the system and report any discrepancies or irregularities to immediate Supervisor.
Send/Receive data transmissions (Replication) on a regular basis as set by immediate supervisor.
Prepare weekly & monthly reports on stock position and status of related sub-office always referring to warehouse spoiled commodities, expired and expected to be expired commodities.
Ensure updated and accurate record keeping for all warehouse, port and transit losses.
Maintain proper filing systems and Archiving of documents so that they may be retrieved promptly and efficiently when required.
Report on the quality and quantity of the received commodities and ensure that quantity dispatched as per consigner documents match with quantities received and endorse document.
Ensure good warehousing practices.
Follow up tracking of the commodities in the pipeline and report
-Maintain records of the food offloaded or loaded at the warehouse, adhering to the WFP system.
Control incoming goods both food and non-food commodities by methods of ----- Sign waybills of received and dispatched cargo.
Make periodic physical inventory checks.
Liaise with field monitors and cooperating partners on matters pertaining to logistics.
Monitor and record the frequency of data transfer from warehouse to distribution site.
Analyze data and report any discrepancies or irregularities to the logistics officer.
Liaise with the Transport Section in Logistics to resolve any queries or discrepancies in records or reports.
-Maintain pest-free storing condition in the warehouse.
2006 - 2006
ACF ( ACTION CONTRA LA FAIM )
ADMIN Assistant /SECRTARY/ Finance Assistant & Staff Assistant
( Admin )
Keeps records.
Handling and receiving Documents, mails, correspondences, and parcels invoices.
Ensure filing or forwarding of correspondences after stamping of receipt with date on document.
Maintain Financial and administrative control records such as initiate administrative action.
Prepare minutes of meeting, draft and translate letters, official memo.
Prepare training materials.
Provide information related to financial transactions.
Preparation of travel authorization forms and assembles information pertaining to the purpose of travel for the section. and hotel reservations.
Insure adequate stationary is available.
Verify current inventory records and make amendments as required.
2004 - 2005
CMS ( CHILD MEDICALHOOD SOCIETY )
Medical Services coordinator. (Volunteer)
Co - Ordinate with different respectful Organization. Volunteer. To Serve Children
With: Drugs
Convoy and free treatment for children
Provide Children with Books and stationary.
2003 - 2004
MOE ( MINISTERY OF EDUCATION )
English Language Teacher
To teach English language
Assist with management & Administration
To assist in monitoring of the school
To develop the activities of the students
I Started the studying Bachelor of Business Administration Distance Education with ( University of Bahri ) since 2010 / and now I am In the Final semester . with Grade of excellent up to date .
I Started This program as non attended Student ( 16 / October 2013 ) and I will sit for the exam by April 2014 ) .
I Completed the High secondary school with honor VERY GOOG Grade Certificate .