Lead Document Controller/ Information Management Specialist
Kbr Inc. - Iraq
Total des années d'expérience :17 years, 0 Mois
• Develop and implement document management strategies, plans and schedules for delivery in line with client information management procedure.
• Oversee a team of 7 document controllers and data controllers.
• Set up and configured project document management systems in compliance with contract.
• Independently managed all aspects of project documentation using various document control practices and Electronic Document Management Systems (EDMS).
• Prepare and maintain a document distribution matrix (DDM)throughout the Program.
• Prepare T1 &T2 critical documents list
for final handover as per client as built and handover procedure.
• Strong understanding of typical project lifecycle/stages and requirement of Document handovers.
• Proficient in handling both design and supplier documents, ensuring comprehensive document control throughout the Project.
• Successfully established and maintained a systematic and comprehensive project filing system to ensure efficient document organization and retrieval.
• Accurately process and record all technical documentation in accordance with established procedures to meet the project's requirements.
• Track project documentation and ensure that all project submissions are completed on time.
• Develop key performance indicators (KPIs) related to information management.
• Prepare weekly and monthly status report for client and project management team.
• Coordinating with EPC Contractor to provide updated status of Punch list and ITR’s.
• Ensure All 'A' and “B” Punch list and ITR’s were addressed and closed ahead of MC and RFC dossier submittal.
Al Hamra Projects
• Responsible to Implement Document Control Procedures and document management system on the program
• Receives, tracks, and monitors documents using standard document management programs
• Saving and uploading documents to the centralized systems
• Assist members of the Project teams in the execution of documents and forms
• Prepare and Maintains a document distribution matrix throughout the program
• File and scan hard and soft copies of various documents and reports
• Pre-pare and implement Document Retention Policy and procedures as per client guidelines
• Coordinate between Document control departments of Client and Contractors.
• Responsible to Prepare and Update Permit to Work Documents and Variations
• Maintaining files and computerized indexes for active engineering documents.
• Performs document quality check in accordance to Company engineering document control procedures
• Scan and File hard and soft copies of various documents and reports related to project department,
• Monitors the Project MDR, VDR, Document distribution matrix, etc...
• Generates electronic/hardcopy reports as needed by the project managers or directors
• Provides assistance to users in capturing and locating electronic information
• Supervises checking for correctness and completeness, logging and distributing documents received by transmittal from the Contractor’s
Project: - GASCO Project
• Updating all project documents at the ProArc (Web based Document
Record Management System)
• Responsible to Implement Document Control Procedures and document management system on the program
• Receives, tracks, and monitors documents using standard document management programs
• Prepare and Maintains a document distribution matrix throughout the program
• Provides training, guidance and supervision of Document Controllers
• Pre-pare and implement Document Retention Policy and procedures as per client guidelines
• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project
• Coordinate between Document control departments of Client and Contractors.
• Assists junior document control staff to ensure effective implementation of project document control procedures
• Responsible to Prepare and Update Permit to Work Documents and Variations
• Maintaining files and computerized indexes for active engineering documents.
• Performs document quality check in accordance to Company engineering document control procedures
• Managing a centralized technical library including document retention storage
• Generates electronic/hardcopy reports as needed by the project managers or directors
• Provides assistance to users in capturing and locating electronic information
• Delegates and directs the work activities of project document control team
• Updating all project document at the Expedition and Live link(Web based Document Management Systems)
• Tracking and Organize all incoming and outgoing documents such as design documents, tender documents, contract documents and construction documents in both Electronic and Manual documents management system
• Provides training, guidance and supervision of Document Controllers
• Receiving, scanning, indexing, routing and filing all incoming and outgoing documents
• Provide assists to concerned discipline engineers and managers to retrieve the documents from the archive station
• Follow up with concerned personnel for the comments and action and upload the comments and update the status of submittals.
• Browse Humming Bird, Expedition and Live Link (Electronic Document Management Systems) for searching, indexing and uploading of Drawings and other documents into the System (Electronic Documents Management System)
• Browse Outlook for receiving and forwarding of all incoming and outgoing documents.
• Supply of relevant drawings to the engineering departments/design departments for reference.
• Coordinate between Document control departments of CMA, Consultants, Contractors and Sub-contractors
• Proper upkeep of office / master copies of the drawings / documents.
• Discipline-wise up keep of information pertaining to the complete doc. /Dwg. in computerized format.
•Gathering information for implementing in to the project
•Collecting inputs from clients (ADAC)
•Responsible person to explain and implement new software in through out the program
• Have a good knowledge in Preparing flow Chart and Flow structure for the project
•All other assignments done as per the Company Procedure.
