Executive Manager
Cloisall Co. L.L.C
مجموع سنوات الخبرة :16 years, 2 أشهر
- Manage calendar appointments of the Chairman/CEO.
- Ensures appointment logistics and preparation requirements, follow up and recordkeeping.
- Ensures supporting documentation is updated, distributed and ready for each appointment.
- Liaising with Stakeholders to ensure smooth delivery of projects.
- Prepares MIS reports, Presentations for the stakeholders.
- Draft letters, correspondence, and other required documents.
- Writes meeting minutes and ensures follow up on action plans.
- Assists with site visit, travel plans, itineraries, and agendas, ensuring
documents and logistics are prepared in advance.
- Liaises with other departments (Finance, HR, Sales, Project Heads,
Factory Plant / Central Stores)
- Ensures confidentiality at all times.
- Any Ad-hoc duties assigned by Chairman/CEO.
Manage MD’s scheduling, communication and travel coordination.
•Conserves MD's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Draft original and routine correspondence for MD’s signature.
•Daily correspondence of mails and calls records and screening of all incoming and outgoing e-mails, fax, Couriers & post etc.
•Manage deliverables to the MD and provide any necessary reporting.
•Create and edit presentations, documents and reports for the MD as required.
•Drafts minutes of meetings and follow up on action points minuted.
•Management of Confidential Records.
•Taking care of daily meetings and appointments.
•Handling Admin Duties such as cash, requisitions / vouchers & imprest statements.
•Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Checking all the bills of vendors and taking care of the payment procedures.
•Managing on the Annual Maintenance Contracts & procedures.
•Travelling to various projects with MD and updating him the progress of the work.
•Proficient in maintaining excellent relations with the management/ employees/clients and providing value added service, ensuring quality, service norms and client satisfaction.
•Scheduling second round of interviews after HR round, before placing the candidate for final round of interview with MD.
•Prepares reports by collecting and analyzing information.
•Secures information by completing data base backups.
•Welcomes Client/guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
•Contributes to team effort by accomplishing related results as needed.
Using Aconex System to Control Projects documents.
- Preparing MIS Reports.
- Co-ordinating with consultants and clients and assisting the site engineers, construction mangers
& project managers.
- Responsible for all aspects of Project Correspondence Control.
- Preparing Letters/Payment Certificates/Payment Evaluation/Variations/Petty Cash Statement/Logs).
- Attending meeting with Clients & Consultants, recording minutes of meeting.
- Overall handling the Documentation of Project Work.
- Preparing MIS Reports.
- Preparing document transmittal and document submittals.
- Preparing the registers of shop drawings etc... And co-ordinating with clients and site engineers,
construction mangers & project managers.
- Co-ordinating with consultants and clients and assisting the site engineers, construction mangers
& project managers.
- Responsible for all aspects of Project Document Control.
- Capture, store and retrieve document images.
- Ensure correct implementation of document control system.
- Ensure effective and fool proof distribution of project documents to concerned staff /parties.
- EDM Wrench & ERP System to Control the Documents.
Overall handling the Documentation of Project Work.
- Preparing MIS Reports.
- Preparing document transmittal and document submittals.
- Preparing the registers of shop drawings etc... And co-ordinating with clients and site engineers,
construction mangers & project managers.
- Co-ordinating with consultants and clients and assisting the site engineers, construction mangers
& project managers.
- Responsible for all aspects of Project Document Control.
- Capture, store and retrieve document images.
- Ensure correct implementation of document control system.
- Ensure effective and fool proof distribution of project documents to concerned staff /parties.
- EDM Wrench & ERP System to Control the Documents.
A.S.Constructions
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