Mohammed Fayazuddin Azam

Project: East West Pump Stations (Package - 3)
Client: Saudi Aramco

• To lead a team consisting of Buyers, Expeditor and Logistic personnel for specific project.
• Prepares/Issues Bidders List for Client approval.
• Approve/review Request for Quotation (RFQ) for all approved requisitions by the project.
• Coordinates all clarifications required for every requisition between requisition originator and vendor.
• Reviews proposals received and conduct negotiation scenarios as required
• Issues/checks Purchase Order to the successful vendor.
• Monitors the overall status of the materials procurement of the project assigned (Lead Buyer) in coordination with other Buyers.
• Prepares Material Procurement Plan/MH Allocation/Material Procurement Schedule
• Provides competitive material cost/price estimates
• Coordinates with all discipline Procurement cost review meetings
• Finalizes and submits (after approval) material cost summary file
• Maintaining Target Control Sheets and miscellaneous reports to Client when required.
• Job involves right from conversion of purchase requisition to order, follow up of material and payment realization of vendor.
• Preparation of project specific vendor’s list/procurement and subcontract procedure for approval of the client.
• Proven skills in Project execution with the ability of assessment of Engineering & Procurement functionalities in related with ARAMCO aspects.
• Thoroughly understanding the scope of the material in terms of Technical and relevant Standards by reviewing the MR and observing the initiatives provided by SCHEDULE-G and SCHEDULE-Q procedures.
• Having strong analytical observations in SCHEDULE-G and SCHEDULE-Q procedures which would play vital role in manufacturer selection and during the manufacturing stages.
• Skills of assessment of MR Packages by coordinating with Technical & Quality teams in accordance with the assigned scope.
• Well organized familiarities with ARAMCO Procedures, Standards and Inspection proceedings regardless of classification of the material.
• Liaising with ARAMCO authorized personnel (PMT) such as Project Procurement Material Specialist / Engineer and Project Procurement Representative in-order to get resolve all kinds of Technical and for Documentation approvals like TBE (Technical Bid Evaluation), Award Recommendation (to obtain NOL), Technical Queries to initiate subsequent Procurement activities.
• Ensuring the 9COM & RVL (Regulated Vendor List) with ARAMCO Project Representatives and with Project Engineering team which are more essential in finalizing the Material Requisitions (MR).
• Compiling of bid packages and issue request for quotation.
• Receiving of bids and preparation of commercial bid summary to arrive at a purchasing strategy.
• Arrange pre award technical meetings involving the Engineering, Project manager and supplier representatives to freeze the technical requirements.
• Conduct price and commercial negotiation to optimize the purchase within the
• budgeted amount.
• Expedite the consultant for timely review approval and return of data submitted in order to initiate the manufacturing process by the supplier.
• Approving third party inspection, expediting and forward agencies.
• Analyze all suppliers in order to select the most suitable suppliers who can deliver high quality products at competitive pricing.
• Negotiate with suppliers on Lead-Time, Cost and Quality to obtain the maximum benefit for the organization.
• Liaise with suppliers on delivery schedule to ensure on-time deliveries of the product.
• Development, implement and drive the procurement strategies in order to meet cost saving targets.
• Review and manage the supplier database to ensure consistency with the sourcing strategy.
• Adopt appropriate supplier management methodologies and procurement strategies in purchasing to secure better prices.
• Get intervene into Technical Bid Evaluations & NMR-601, 602 evaluations along with Project Technical team and receivin

Project: Shutdown 2023
Client: Sadara (Linde Jubail Industrial Gases Factory LLC)


At my current position I'm working as Procurement specialist, material expediter and logistic in-charge.

Procurement responsibilities
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports
• Key Performance Indicator (KPI) tracking and reporting
• Preparation of RFPs/RFQ documents
• Reviewing of PR as per client requirement.
• Preparing the bidder list from approved regulated vendor list (RVL).
• Reviewing of system generated request for quotation (RFQ) documents by SAP.
• Following up with vendor for submission of quotation to Supply Relation Department on or before bid closing dates.
• Reviewing the quotation technically and commercially as per requirement.
• Coordinate with Standardization or end user/clients and vendor to resolve or comply the technical deviation/quarries as per requirement.
• Negotiating with the technically accepted vendor for pricing as per old history, budget, and market condition/resources and GTC (general terms & conditions) with vendors to obtain the target cost, manufacturing lead time.
• Prepare the purchase order to selected vendor considering total PO value/individual items value and delivery lead-time.
• Following-up with vendor to provide PO acknowledgement, technical document, and inspection plan.
• Prepare advance payment documents as per agreed PO get it approved from the management and co-ordinate with finance and accounts for payment.
• Coordinate with QA/QC department to arrange TPI for material inspection as per inspection level.
• Support vendors for any deviation or issues with invoice and resolve with finance & accounts.

Expediting responsibilities
• Reporting to Regional Procurement Manager.
• Handling team of 2 Field Expeditors.
• Organizing Kick off Meeting, preparing Expediting plan, assigning Packages to Field Expeditors, Expediting Long lead items, material coordination, Constant follow up for Design documents / drawings for client approval.
• Manufacturing clearance to vendors after design drawings approval. Follow up with supplier for timely submission of production schedule and progress reports. Close monitoring with Third Party Inspector / Client for inspection of materials.
• Weekly visit to vendors for monitoring the progress of manufacturing. Attending weekly / monthly project meetings with clients.
• Reviewing the Expediting report and resolving the outstanding issues of Field Expeditors.
• Attending weekly and monthly procurement meetings and updating of material / equipment delivery dates.
• Co-ordination with Quality Control (QC) department and Warehouse for timely inspection of received Materials and equipment as per the physical condition and certification requirements.

Logistics responsibilities
• Analyzing and optimizing logistical procedures.
• Reviewing, preparing, and routing purchase orders.
• Monitoring shipments, costs and timelines.
• Addressing and resolving shipment and inventory issues.
• Liaising and negotiating with freight forwarders.
• Apply Saber (certificate of conformity) in Saudi customs website
• Arrange the payment of duty and freight charges.
• Arrange broker authorization through FASAH/Govt. website.

Project Name: Pier Facilities Upgrade Project - Port Tanajib
Client: Saudi Aramco

• Participating the client PMT meeting-discuss & update the overall status of project procurement.
• Participate the project planning meeting - update the current delivery status / modify the plan.
• Generating & Circulating the NMR-documents flow log, 3 months look ahead delivery schedule,
• Assist to Project Control team by updating the Procurement status & Cash flow preparation.
• Update the Cash-Out Flow Status- with respect to the PO terms & delivery status.
• Logistics Co-ordination with vendor / Clearing agents as per Inco Terms for delivery.
• Regular follow up with subcontract Design office for vendor offer & documents review.
• Purchase Order / Contracts Execution of Engineered & Bulk items from requisition stage to
• Delivery & documentation completion with overseas vendors.
• Effective material resource planning and procurement, ensuring desired optimum level at all times.
• Upon receipt of Material requisition, technical specification/drawings, QA/QC requirements, Prepare Commercial and special conditions of purchase and issue the RFQ to selected Vendors / Suppliers.
• Receive all suppliers' quotations and perform an initial commercial review for short listing of suppliers.
• Prepare Bid Tabulations in accordance with relevant Procedures.
• Review with the Project Engineering/ QC Team for the Suppliers' exceptions in material Specifications obtain necessary approvals according to the relevant stipulations.
• Field Expediting visit at vendor premise to ensure the progress, identifying the area of concerns/ delays, advice those on remedies in discuss with concern.
• Co-ordinate with Inspection Dept. for IAP preparation, PIM & Inspection arrangements \[FAT & IRC\].
• Initiate & further follow up for Documents \[NMR\] submission from suppliers, Follow up with Engineering / Client for approval.
• Negotiate with Suppliers to confirm that all requirements will be met and that all commercial aspects
• Including guarantees bonds, LC, LD etc. are classified.
• Well Familiar in the procedures of TBE /CBE according to project specifications.
• Co-ordinate with Vendors / Engineering team for Pre-award activities (Kickoff meeting, teleconferences).
• Proactively developed the new Suppliers by vendor Evaluation & project Specifications.
• Effectively handled the LD & Back charges issue & saved a considerable amount to Project.
• Auditing the Purchase orders against Materials receipt, Verify & certify the Invoices for progress payment Claim from Vendors.
• Develop & modify an expediting Plan for equipment based on criticality & project schedule.
• Update the relevant material tracking system with changes along with brief summary.
• Monitoring & control the Flow of documents by guiding the Documentation Team \[4 members\].
• Ensure the final close out of all Purchase orders in payment wise & Documentation wise.
• Final Documentation & Close out of POs - with confirmation of Completion of delivery, documents.

Project Name:
• Mazalij and Abu Jifan Pipelines
• Master Gas System Phase - II
• Fadhili Downstream Pipelines
Clent Saudi Aramco

• Organize and coordinate the activities of the expending function within multiple Projects in parallel, meeting all project delivery requirements.
• Organize and oversee the work of field and desk expeditors based in the company’s operating Sites (Instruct, Coach, Develop Expediting Plans).
• Apply all relevant procedures, tools and forms in order to ensure efficiency and effectiveness of expending.
• Create Expediting plan per project
• Organize and execute Procurement activities for materials, services, Sub-contracts in order to provide effective and efficient services to meet the Project and Client needs.
• Establish and manage the Expediting Plan and Procurement Tracking Schedule including organization of interface with other disciplines to plan and monitor all coming activities as well as schedule update.
• Concluding the Vendor’s selection based on technical, commercial and risk assessment criteria in coordination with the Project Manager and in accordance with Contractor’s Procurement policies and Main Contract requirements.
• Implement and drive the procurement strategies in order to meet cost savings targets.
• Ensure a close, continuous and efficient interface with Engineering, Project Control, Construction, Quality and Stores dept.
• Ensure commercial, legal and contractual compliances in all the procurement transactions within the team
• Ensure a close, continuous and efficient interface with Engineering, Project Control, Construction, Quality and Stores dept.
• Ensure commercial, legal and contractual compliances in all the procurement transactions within the team
• Participate to the Client interface meeting for any Procurement subject matters.
• Vendors’ and Subcontractors’ Management
• Coordinate the Expediting team and ensure the material delivery in full compliance with the agreement and project’s requirements
• Coordinate, lead and supervise all logistics activities
• Issue the Expediting Reports for the Regional Management Team and Client.
• Analyses the areas of concern (for procurement related activities), identify risks/impact in project execution and suggest possible solutions and corrective actions.
• Train team on effective procurement processes and strategy.

Project Name:
• Sadara Chemical Company
• Maaden Aluminium Ras Al Khair
Client: Saudi Aramco

• Expedite assigned purchase orders to ensure all requirements specified in the purchase order are accomplished with regards to data supply, coordination of interfaces, inspections are coordinated in a timely manner and achieve on time delivery.
• Provide timely information and services to Suppliers, Engineering, Project and Construction teams.
• Ensure terms and conditions of Purchase Orders are met for services and/or materials procured
• Ensure timely submittal of drawings and data from Supplier and turn in turn timely return from engineering to supplier.
• Monitor the Vendor Prints, both in terms of supplier adherence to the document submittal schedule as internal adherence to the agreed review cycle times.
• Perform Shop visits as necessary for actual status and progress and issue expediting reports to Projects within 24 hours of a shop visit.
• Issue Supplier alert notices as required.
• Issue teleconference MOM notes within 24 hours of Supplier meetings.
• Input information in Materials Management System to log purchase order history from inception.
• Review and validate supplier invoices for milestone payment terms of Purchase Orders.
• Review inspection reports for potential problems and further actions.
• Attend project meetings and teleconferences as required.
• Analyze and evaluate the supplier’s document and data submittal plans.
• Evaluate the supplier’s plans and to meet the project’s delivery requirements.
• Identify the disruptions in the supplier’s submission and delivery schedules.
• Lead and support supplier’s improvement initiative to ensure minimal disruptions to the project schedules.
• Assist in supplier recovery plans.
• Shop expediting - verify the suppliers reported progress and ability to meet its delivery obligations.
• Maintain constant contact with vendors and shipping companies while deliveries are in route.
• Ensure the delivery of bulk materials and fabricated equipment at the agreed delivery dates in accordance with the contractual obligations by expediting from the home office as well as by visits to the supplier workshop.
• Notify project management team in a timely manner if a critical or long lead material delivery is going to be late.
• Work with vendors to solve invoicing issues that could delay critical shipments
• Analyze the manufacturing planning and review on a regular basis suppliers’ progress and prepare expediting reports to keep other project stakeholders informed (such as engineering, planning and construction management).
• Develop and maintain an Inspection Planning and organize with 3rd party inspection companies the required inspections.
• Prepare and sign-off on the Inspection Release Note and the Shipping Authorization.