Lead Expeditor
China Petroleum Engineering and Construction Corporation
Total years of experience :24 years, 0 Months
• Report directly to the Procurement Manager and responsible for planning of all expediting activities.
• Actively involved in planning of all expediting activities and collating requirements in requisition for purchase issued by the Design/Engineering Department
• Gathered price quotations (competitive quotes) based on technical closure (TBE), prepared the Commercial Bid Evaluation and ensured issuance of the Purchase Orders
• Monitor the progress of Purchase Orders, reviewed PO acknowledgement, ensured that the materials were as per the PO issued and devise expediting plan with delivery schedules
• Attend Project Review Meetings and submitted the Procurement Plan, Production Schedules, and Progress Reports. Expedite with the vendor for the improvement in delivery dates.
• Generate Expediting Reports as per the project milestone and forecast of the project and ensured that suppliers meet the scheduled shipment dates agreed to on the PO
• Organize Kick-off Meeting with vendor and relevant department personnel for major PO's.
• Coordinate VDRL documentation with the engineering team and vendors to get it approved within the specified timeline
• Identify and report the delays in material delivery schedule from the supplier, followed-up with the supplier to identify and resolve any issues and took immediate action to avoid delays
• Arrange Field Expediting and review all inspections reports to ensure all quality issues are resolved in a timely manner in order to maintain delivery schedule.
• Submit the required shipping documents as per the contractual PO shipping terms and coordinate with the Logistics team for delivery of the shipments to project site on time
• Monitor the fabrication plan and ensure the start date and final readiness of the material to avoid delay.
• Interface with the QA/QC, TPI to arrange inspection at supplier facility and issue an Inspection Release Note (IRN) prior to shipment to avoid any technical or quality problems.
• Ensure that materials are received on site were checked, inspected and received in the ERP system.
• Maintain a record of Overage, Shortage & Damage (OS&D) claims and settlement of all claims amiably.
• Communicate with the management & Clients and keep everyone informed of the progress, upcoming deadlines and production issues, pick up by freight forwarder and arrival notifications.
• Actively involved in planning of all expediting activities and collating requirements in requisition for purchase issued by the Design/Engineering Department
• Gathered price quotations (competitive quotes) based on technical closure, prepared the Commercial Bid Evaluation and ensured issuance of the Purchase Orders
• Follow up closely for the manufacturing progress, receive progress reports from Suppliers and provide regular and accurate status reports on the progress of the activities
• Tracked the progress of Purchase Orders, reviewed PO acknowledgement, ensured that the materials were as per the PO issued and devised expediting plan with delivery schedules
• Coordinated VDRL documentation with the engineering team and vendors to get it approved within the specified timeline.
• Conduct Expediting visits and ensure the report issuance and distribution including highlight of the findings.
• Organize Kick-off Meeting with vendor and relevant department personnel for major PO's
• Escalate problems and liaise with other departments to coordinate any technical, commercial, logistics or administrative challenges.
• To maintain and update expediting plans, and liaise with other departments to resolve any technical, commercial or administrative challenges.
• To coordinate, monitor and follow-up 3rd party inspection activities in close coordination with quality department. Ensure that the Inspection Reports and Release Notes are issued on time.
• Participate to Supplier Performance Evaluation and provide feedback to the procurement team to improve the performance of company/project in supplier selection.
• Maintain up to date all Registers, Deviation, Non-conformance, certificates, deliveries and OS&D reports.
• Chases for the As-Built & MRB documentation until the approval of all parties.
• Follow up for the SPIRs with the vendors, review and submit it to the client for their final approval.
• Report directly to the Procurement Manager and responsible for planning of all expediting activities.
• Actively involved in planning of all expediting activities and collating requirements in requisition for purchase issued by the Design/Engineering Department
• Gathered price quotations (competitive quotes) based on technical closure, prepared the Commercial Bid Evaluation and ensured issuance of the Purchase Orders
• Monitored the progress of Purchase Orders, reviewed PO acknowledgement, ensured that the materials were as per the PO issued and devise expediting plan with delivery schedules
• Attended Project Review Meetings and submitted the Procurement Plan, Production Schedules, and Progress Reports. Expedite with the vendor for the improvement in delivery dates.
• Generated Expediting Reports as per the project milestone and forecast of the project and ensured that suppliers meet the scheduled shipment dates agreed to on the PO
• Coordinated VDRL documentation with the engineering team and vendors to get it approved within the specified timeline
• Identified and reported the delays in material delivery schedule from the supplier, followed-up with the supplier to identify and resolve any issues and took immediate action to avoid delays
• Organized Kick-off Meeting with vendor and relevant department personnel for major PO's.
• Submitted the required shipping documents as per the contractual PO shipping terms and coordinated with the Logistics team for delivery of shipment to project site on time
• Monitored the fabrication schedule keeping the start date and final readiness of the material to avoid delay.
• Interfaced with the QA/QC, TPI to arrange inspection at supplier facility and issue an Inspection Release Note (IRN) prior to shipment to avoid any technical or quality problems.
• Arranged Field Expediting and review all inspections reports to ensure all quality issues are resolved in a timely manner in order to maintain delivery schedule.
• Ensure that materials are received on site were checked, inspected and received in the ERP system.
• Maintained a record of Overage, Shortage & Damage (OS&D) claims and settlement of all claims amiably.
• Maintained a Shipment Report to keep a track of the incoming shipments and shipping forecast.
• Communicated with all concerned departments and keep everyone informed of the progress, upcoming deadlines and production issues, pick up by freight forwarder and arrival notifications.
Job Responsibilities:
• Review of job orders and analyze to determine work priorities, liaise with all the departments within the organization and Ports & Customs to provide seamless service to Project / Operations Team.
• Handling of project job files and timely delivery of material to project sites and as well as look after invoicing, transmittal of documents to the client.
• Liaise regularly with the clients and suppliers and be the focal point for communication in post-order stage.
• Generate and provide Progress Report to the management and to the clients on the development of the project.
• Review of the Supplier Order Acknowledgement on receipt, confirming the Administrative & Shipping instructions.
• Follow-up the delivery status based on Production/ delivery schedules in order to obtain the material on time.
• Coordinating with account department for opening L/C’s, Bank Guarantee as per the requirement of specific job file and drafting L/C's for the customers.
• Analyze rates/tariffs of freight forwarders for sea, air & land transportation. Negotiated and secured the most competitive freight rates resulting in annual cost reduction.
• Co-ordinate with the freight forwarders & clearing agents for import/export shipments and provide feedback to project team.
• Preparing Shipping documents (Invoice, Packing List & Delivery Advice) as per the customs requirement.
• Preparing L/C documentation according to the L/C terms and conditions.
• Preparing Invoices in accordance to the Delivery Notes and the client Purchase Orders, and transmitting the same immediately.
• Co-ordinate with the Yard & Operations in order to obtain the inventory/stock material preparation and dispatch on time.
• Resolve operational problems in co-ordination with the management & determine changes required in work procedures necessary to improve logistics operations / customer service.
• Organizing Third Party Inspection (TPI) and ensure/verify the IRN is issued in accordance to the inspected items.
• Organizing various types of testing requirement for the project (NDT, Impact, HIC & SSCC).
Position: Promoted to Expediting & Purchasing In-charge
(From January 2006 to July 2007)
Job Responsibilities:
• Plan and schedule all distribution services including receiving, shipping, shortage, handling of returned goods and administrative activities to ensure customer requirements are met efficiently on time.
• Pre-planning and prioritizing the shipments on daily basis as per customer’s requirement & Expediting it in co-ordination with Stores and Workshop.
• Provide information on re-order stock items when numbers fail below minimum levels to maintain stock at authorized levels.
• Monitoring all operations pertaining to import and export shipments.
• Acknowledging customer orders and Handling customer’s queries.
• Placing Purchase Order with the suppliers and follows ups for their acknowledgements.
• Evaluation of Suppliers on basis of their service and price.
• Liaison with freight forwarders for co-ordinating FOB/CFR/Ex-works shipments.
• Co-ordinate with stores for preparation of shipments and ensure proper packing.
• Co-ordinate with Sales team to make their mission possible for the months in achieving targets for company’s benefit and being part of organization to keep up the standard of the company.
• Keep management committee informed of operations status through regular meetings and updates.
Position: Started as Shipping In-charge
(From January 1999 to December 2005)
Job Responsibilities:
• Preparing of all documents for shipping, customs clearance and legalization/attestation from Embassy/Consulate.
• Handling customs clearance and all the matters related to Ports & Customs and Chamber of Commerce.
• Conducting freight rates comparison analysis, resulting in annual cost reductions.
• Evaluation of freight forwarders on basis of their service.
• Maintaining records of incoming and outgoing materials
• Responsible for documentation procedures for all L/C shipments.
• Generating Airway bills on daily basis for exports shipments.