Logistics Officer (Import & Export)
Mattex Geosynthetics
مجموع سنوات الخبرة :14 years, 8 أشهر
Coordinating with Sales Department to get the forecast for the month & make bookings with Freight Forwarding agents (Shipping & Air) and Transport companies (Trucking).
Providing Production & Planning dept. with the transit times for different locations throughout the Globe.
Getting quotations/ rates of different service providers (for all destinations) and ensuring to select the best service & rate for different locations.
Negotiating the price with the agents & selecting the best available option thereby saving on the transportation cost.
Advance Booking the required number of containers for different countries with the Freight Forwarders/ Shipping Lines and coordinating with them to place the empty container for stuffing on time at the Plant.
Preparation & Submission of SHIPPING APPLICATION to the shipping line/ agent as per the details of the contract.
Preparing the custom clearance documents (ARABIC INVOICE, PACKING LIST & CERTIFICATE OF ORIGIN) 7 submitting the same to the custom broker in time for the clearance & loading of the containers on vessel.
Confirmation of the BL draft and other shipping documents so as to avoid any discrepancy later on.
In charge of all LC shipments to Africa/ Indian Subcontinent and Far East customers.
Confirmation of the LC draft & acceptance of the terms/ conditions in the LC.
Preparing all documents of the LC as per the guidelines and agreed terms.
Submission of all LC documents in time to our Bank for the remittance of the LC.
Directly interacting with Chamber of Commerce & Ministry of Trade & Industry for the smooth attestation/legalization of the documents (as required by the customs).
Booking of trucks for delivery to local as well GCC customers.
Preparation of all Border clearance documents and coordinating with the border broker for smooth clearance of the trucks.
Sending Vessel & Truck details/ shipping documents copy to all the customers in advance so as to keep them informed about the status of the shipment.
Submitting MIS reports on a fortnightly basis to the management in order to update them about the status of all shipments.
Preparing volumetric report monthly and advising the management of the volume/ sector for the month.
Processing the Invoices of Freight Forwarders and Trucking Companies and confirming the accuracy of the Invoice to the Finance Department.
Air- Importing the different spare parts as required by the Maintenance team.
Selecting the best AIR Import option from different service providers.
Coordinating with Suppliers for the correct confirmation of the shipping documents.
Responsibilities:
Preparation of overall procurement plan for the project and monthly update of the procurement plan.
Ensure all necessary steps are taken for timely implementation of the procurement packages according to the procurement plan.
Coordinate the preparation of specifications for goods and works contracts and the terms of reference for the procurement of consultant services - both individual consultants and firms.
Prepare bidding documents, advertisements, convene bid evaluation meetings, and prepare bid evaluation minutes, bid opening minutes and all other bid and consultant selection procedures .
Coordinating and supervising procurement activities, in close coordination with line ministries procurement department
Providing technical support and guidance in all aspects of procurement, including preparation, updating and implementation of procurement planning, in accordance with the Procurement Law and applicable on procurement and selection of consultants as described in the project documents.
Ensures the appropriate execution of requirements under agreements put in place by Category Management and/or Procurement
Prepares comparative price tabulations as appropriate, obtains approval from proponents, prepares purchase orders and change orders.
Conducts inquiries and obtains Requests for Quotation (RFQ) from identified local and foreign suppliers/vendors of the commodity
Ensuring quality procedures, transparency in all actions, plans, processes and trouble shooting of procurement issues in accordance with the applicable Procurement Law.
Monitors commodity supplier performance according to the feedback from the proponents and feeds this data to Performance and Reporting analyst
Monitors and provides feedback regarding supplier performance and response
Facilitating the smooth and prompt implementation of the program, including preparing and updating procurement sections of the Project Operational Manual as necessary with the consultation of Manager and Financial Management Specialist.
Developing systems to train and transfer procurement skills to counterparts in the project.
Ensuring the maintenance of a proper filing system for all relevant project procurement documents, and preparing reports and documents for the higher officials.
Contribute to inception, monthly progress and quarterly monitoring reports relating to procurement.
Monitoring the timely implementation of procurement processes by utilizing the specific formats for reporting.
Managing the performance of contracts by the awarded contractors/suppliers/consultants.
• Interfaces with Product Line Planning Manager to plan and prioritize purchasing activities.
• Reviews planned orders, creates requisitions for purchased items, and manages approval process.
• Transmits and prioritizes approved purchase orders and supporting documents to supplier.
• Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to internal customers.
• Tracks orders and confirms system lead times, delivery dates, and costs.
• Reviews, updates, and maintains purchase orders until they are closed.
• Ensures orders adhere to supplier agreements and contracts; reports non conformances.
• Leads finance and logistics staff in resolving reception and invoice discrepancies.
• Identifies opportunities and implements actions to achieve efficiencies.
• Contributes to consolidation, reduction, and rationalization of the local supplier base.
bachelor of Commerce (B.Com) from a reputed university of India. Education taught me self belief and gave me the focus to strive, struggle and excel in life.