Contract Specialist
Sadara Chemical Company
Total years of experience :22 years, 3 Months
Responsible for contracting and procurement of capital projects contracts and indirect services contracts for operation. Coordinate and manage the fulfilment process of contract and purchase requests from internal end-users with third-party contractors/vendors in accordance to company's procurement policies and guidelines.
Job Responsibilities:
1) Interface with end-user/proponent departments and other functional departments (finance, legal, Tax, HSE, HR) for the fulfillment of procurement and contract requisition by coordinating the activities in accordance with procurement and contracting guidelines as follows:
a. Prepare and develop procurement plan, tendering & contracting strategies and obtain approval from Procurement Review Committee and relevant management. Conduct analysis/benchmarking on contracts and previous procurement activities as part of procurement plan and contracting strategies.
b. Review and support development of requirements/scope of work, manage Solicitation of Interest (SOI), develop bid slate, prepare ITB & RFP package, develop commercial evaluation criteria and support in developing technical evaluation criteria.
c. Lead and manage communication with bidders during tendering process, prepare and issue ITB & RFP, conduct scope and tender clarification meeting with bidders, coordinate ITB clarification process, prepare and issue response to bidder’s request for clarification.
d. Act as chairman of Bid Review Team to perform evaluation of bidders’ proposals and to ensure the evaluation is done in accordance with the agreed Bid Review Program and Procurement/Contracting guideline.
e. Prepare and present award recommendations to Procurement Review Committee and management for approval. Develop negotiation strategies and lead negotiation process with bidders. Notify award decision to successful bidder and unsuccessful bidders.
f. Prepare contracts/agreements, obtain all necessary approvals and arrange signing of contacts/agreements. Raise and issue SAP purchase order. Ensure complete contract documentations and filings in SAP ERP and physical to provide a clear audit trail. Coordinate communication and distribution of awarded contract and contract information to relevant internal stakeholders.
g. Support contract management activities, monitor contract’s Authorised Expenditure Limit (AEL) and expiry dates. Manage request for amendments, extensions and support resolution of dispute.
h. Conduct review and regular engagement with proponents to assess contract’s and contractor’s performance for improvement. Obtain future procurement and contracting demand from internal customers.
On-going and Completed Tasks:
i) Initiated, coordinated and managed the contracting process of strategic contract for engineering, procurement, construction and project management services (EPCm) for capital projects with estimated contract value of USD250 million for a 4-year period with major strategic contractors ie. Jacobs, Amec Foster Wheeler and KBR. Manage procurement and construction contracts for small to mid-sized projects with value ranges from USD300K to USD10mil.
ii) Continue to manage commercial administration of the contracts such as issuance of contracts’ work orders, change orders, amendment and coordinate resolution of issues.
iii) Initiate and coordinate development of project contract for EPC LSTK, LSPB to medium size projects. Support administration of executed contracts and responsible as Procurement’s focal point for the development of Capital Contracting Process and Procedure.
I was attached to Global Projects Procurement of SABIC’s Shared Services organisation providing primarily pre- and post-award contracting services to 18 SABIC’s Affiliates at present for Mega Projects with project value of more than USD50million.
Job responsibilities:
1) Lead/conduct pre-award contracting activities such as development of contracting strategies. Coordinate pre-qualification of contractors for engineering services and EPC projects, solicitation of interest (SOI), screening and short-listing of bidders, preparation and issuance of invitation to bid (ITB), ITB clarification process and evaluation of proposals.
2) Lead contract and commercial negotiation, prepare recommendation for award, secure relevant approvals and coordinate development of contract;
Facilitates in post-award contract management activities such as support project team in project kick-off meeting, support resolution of contract and commercial issues ie. administration of change orders and claims investigations. Support contractors’ performance review and perform benchmarking on contractors’ manpower rates, handle SAP system interface for PO creation and maintain database of project contracts;
3) Ensure compliance to the SABIC’s procurement policies and procedure, internal/external standards and requirements to achieve project/business objectives while maximising value creation/savings/cost avoidance while maintaining safety and quality. Contribute in review of contract T’s&C’s, internal process and procedures for ever-greening. Guide/mentor Saudi employees in the dept.;
4) Champion customer experience of stakeholders, affiliates and maintain good working relationship with Legal, Finance, Risk, other relevant departments and external parties.
Successfully handled and completed the following projects:
i) Front-End Engineering Design Package for;
MMA-PMMA Plant project on unit-rate reimbursable basis, valued at USD4.6 million.
ii) ACN-NaCN Plant Project on unit-rate reimbursable basis, valued at USD11.8 million.
iii) SABIC Residential Development Project on LS cost basis, valued at USD582 million.
iv) Part of commercial evaluation team for Saudi Elastomers Project valued at USD1.6 billion.
v) YANBU Port Logistic Facility (PLF) Project on Lump-sum cost basis.
vi) Power upgrade and expansion projects.
vii) SABIC Jubail Main Building Project
EDS is the outsourced supplier of IT Infrastructure services for Shell. I was transferred to EDS from Shell as part of Shell IT Infrastructure Sourcing Programme, however I retained my role and position as in Shell prior to joining EDS with additional job responsibilities as below:
1) Manage Shell’s third-party supplier contracts, handling issues resolution process, provide advise on contractual undertakings, risk and mitigation plan to internal stakeholders and client;
2) Lead/manage supply-chain operation of software contracts, software license mgmt. and cost recoveries. Handle the delivery of services for Managed Business Applications (MBA) for license optimisation;
3) Maintain accurate contracts register and provide data accuracy in Shell’s Supplier Account Management System (SAMS) and perform other effective contract management activities.
4) Other Job Responsibilities similar to my role in Shell IT International prior to the transfer.
I was attached to the Supplier Account Management Team, part of the Strategic Relationship & Procurement organization within the IT for Shell in which I was responsible for managing the delivery, maintenance & support services contracts between Shell and its major strategic hardware and services suppliers.
Job Responsibilities:
1) Lead/manage end-users’ request for new services and projects from suppliers, evaluate and negotiate suppliers’ proposals, develop new services engagement for global delivery, manage query and escalation on operational issues. Projects completed: roll-out of MS Vista OS, Back-office Asset Refresh (BAR), Global Request Centre (OneRM) and Downstream-One GSAP printer procurement and support services;
2) Lead/coordinate/support global contracts renewal, review request for changes and additional scopes. Secure budgets and handle procurement process ie. PR and PO requisition, verify and sign-off invoices for payment.
3) Initiate/coordinate/implement improvement plan for supply chain delivery process to sustain delivery performance. Produce report on suppliers’ performance scorecard.
4) Responsible for team’s work-plan and KPI. Lead/coach Supplier Account Analysts and manage development plan ie. training, GPA etc. Recognize and celebrate achievements.
5) Responsible for the overall activities on management of hardware supplier support and maintenance contract including delivery performance as follows:
5.1) Gather/manage end-users’ requirements, engage suppliers’ quotation, evaluate and recommend for award, manage contract development and renewal in collaboration with relevant team ie. Procurement Category Manager, Tax and Legal;
5.2) Lead/coordinate/conduct kick-off/briefing session for stakeholders, manage Service Level Agreement (SLA) performance, lead/conduct contract/supplier performance review, follow-through improvement initiatives. Lead/coordinate regular and add-hoc technical meetings between vendor and stakeholders.
5.3) Primary interface with suppliers on overall execution of contract, focal point for escalation of issues; relationships and service levels with stakeholders, internal customer, functional teams and others. Produce/contribute to monthly team highlights/report.
5.4) Own/drive/manage overall product quality escalation process:
i) Accept escalation from users on product quality issues, gather details, analyse and report to relevant support team internally, escalate to suppliers for resolution, follow-through resolution process until completion. Communicate to Shell community ie. users, support team and management on progress of resolution process;
ii) Focal Point for a mini-project on initiative to capture hardware failure trending within Shell for proactive resolution.
iii) Focal Point for legal matters and security compliance ie. Sox for hardware supplier account management team.
I have successfully managed pre- and post-award contractual activities of EPCC contracts starting from the project phase of the first plant in 1999 until the commissioning of the last plant in 2003. BPC comprises of 3 chemical complexes consisting of 12 plants with annual production of 1, 000, 000 metric ton and is one of the largest plants in the Asia Pacific region.
Job Responsibilities:
1) Support/manage tender exercise for compliance with Company’s Tender Guidelines & PETRONAS Tenders and Contracts Guidelines. Ensure adherence to the tender schedule; manage correspondences with bidders, safekeeping of tender documents and prepare minutes of Tender Meetings. Provide advise on Company’s requirements under the Tender Guidelines, procedures and practices to relevant stakeholders.
2) Evaluate suppliers’ proposals and develop contract based on company’s requirements, policies and guidelines, practices, contract law and other relevant statutory requirements and input from relevant internal departments.
3) Primary holder of contract information for dissemination within the organization. Provide summary and notify contract owners, end-users and respective departments on contractual obligations and deliverables. Support/monitor contract execution and follow through issues during project(s) implementation until resolution;
4) Administer project cost against budget, project progress/milestone payment and other contractual commercial commitments. Drive/conduct/coordinate contract risk assessment to mitigate risk, minimize cost overrun or extension of time.
5) Initiate/maintain contractual documents control system. Create database to update data on contracts schedule and cost.
6) Support/conduct reviews of Company’s policies and procedures (i.e. Procurement Policies & Guidelines, Human Resource & Admin. Policies & Procedures). Support in all legal and corporate secretarial matters such as drafting of Directors’ Circular Resolution and extracts, preparing submission of Annual Return. Support year-end audit on statutory register.
Types of contracts/agreements administered:
Joint Venture Agreement, EPC & EPCC of integrated chemicals complexes, Engineering & Consultancy Services Contracts, Supply contract of Long Lead Equipment, Raw Materials and Utilities, Long term Lease and tenancy agreement of land and properties and Loan Agreement
Directly involved in the Construction of 6 Patrol Vessels project for the Royal Malaysian Navy valued at MYR5.35 billion (USD/MYR 3.8).
Job Responsibilities:
1) Negotiate with the Government of Malaysia and the Malaysian Navy for the Main Contract.
2) Develop tender evaluation criteria, evaluate/negotiate sub-contractors’ and suppliers’ proposals, prepare evaluation report and recommendation for award of contracts and joint venture agreement.
3) Report/monitor milestone of events and list of deliverables/activities against project timelines, identify/assign contract obligations to stakeholders.
4) Support project team to report progress of project contract, ensure compliance to scope, highlights opportunities and risks from contract.
5) Prepare/conduct project plan and status reports/review. Handle query and support resolution of issues.
6) Conduct regular review on the terms and conditions and the obligations under the contract, propose for amendments when necessary.
7) Support Project Director in project presentation, reporting and meetings.
8) Support Project Costing and Budgeting system implementation.
Seconded to PSC (Albania) Sh.P.K., Tirana, Republic of Albania a subsidiary of Business Focus.
Directly involved in Housing Development Project of 1000 units apartments complexes valued at MYR50 million (USD 1 = MYR 3.8).
Job Responsibilities:
1) Handle/conduct commercial activities of the project, develop marketing plans/strategies through market research and feasibility study.
2) Drive/prepare project cost analysis and budget, analyse contractors’ progress claims and manage day-to-day operational cash flows.
3) Liaison with the relevant government authorities related to project and company’s operations for compliance with local laws and regulations such as an assessment of corporate tax, value added tax, income tax and other special assignments as requested by the head office.
4) Assist in project management, planning and co-ordination. Prepare progress reports and monthly operation account.
5) Perform business development, conduct research or feasibility studies and prepare proposal to the head office.
