Bilingual Secretary/Admin Assistant
SAK Holding Group
مجموع سنوات الخبرة :14 years, 1 أشهر
Manage and modify meetings and appointments' schedules
Attend meetings and record proceedings thorough meeting minutes and taking notes; organize them post-meetings for easy and prompt access and distribute them at the direction of administration.
Collect subject matter for upcoming meetings, create the agendas and send out automatic notifications to attendees using computer or mobile apps like Calendar, Task Manager or To Do List.
Manage and maintain diary and multiple calendars for meetings, travels and personal commitments
Draft and modify documents including correspondence, reports, memos and emails in Arabic and English and proofread them to ensure all were error-free before disseminating them
Cross departmental working for any projects or support required
Ensure high standards of confidentiality to safeguard commercially and business sensitive information
Translate various types documents like letters, circulars, notices etc. in Arabic, English, Hindi and Urdu languages
Handle and prioritize all outgoing or incoming correspondences (e-mail,
letters, etc.) in both Arabic and English.
Manage and maintain online accounts credentials of the manager safely and securely.
Conduct research and prepare reports as assigned
maintain electronic and paper records ensuring information is organized and easily accessible
Monitors stationery and orders office supplies when required
Make travel arrangement including hotel and flight bookings as and when required
Responsible for controlling and managing all document processes including reviewing files, records and critical information and confirming accuracy and compliance with policies and procedures of company
Answer phones and directing the calls to the correct people
Translated letters, circulars, contracts, notices etc. in Arabic, English, Hindi and Urdu languages.
Prepared various types of documents like memos, letters, correspondences etc. in English and Arabic languages.
Answered phones and directing the calls to the correct people.
Operated office equipment, such as scanner, photocopier, fax machine etc.
Ensured high standards of confidentiality to safeguard commercially and business sensitive information.
Scheduled meetings and appointments and taking minutes and notes.
Managed and maintained diary and calendars.
Proper control over the office requirements (stationary, equipment \[PC maintenance.
Managed filing and archiving system.
Handled Job portals and recruitment web sites like www.bayt.com, www.monstergulf.cometc. to search, screen, and shortlist the most eligible candidates then summarize them into Arabic
Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing and organizing filing system.
Managed and maintain online accounts credentials of the manager safely and securely
Conducted research and prepare presentations or reports as assigned.
Travel arrangement including hotel and flight bookings as and when required.
Maintained electronic and paper records ensuring information is organized and easily accessible.
Translated medical reports from Arabic to English and vice versa.
Provided linguistic support to hospitals dealing with patients from Arab Nations.
Worked as interpreter between Indian doctors and Arab patients during consultations, treatment etc.
Taught basic Arabic language to a group of people as a private tutor.