Khaja Moin Uddin

• Manage full-cycle Accounts Payable (AP) processes, including invoice verification, payment processing,
supplier reconciliation, and maintaining accurate records.
• Oversee Accounts Receivable (AR) functions, including invoicing, payment follow-ups, customer account
reconciliation, and aging analysis.
• Prepare VAT reports, ensure accurate VAT calculations, maintain VAT records, and ensure compliance with
applicable tax regulations.
• Monitor and implement cost control measures to ensure expenses align with company budgets and financial
goals.
• Prepare financial reports and support month-end and year-end closing activities.
• Maintain accurate accounting records in compliance with company policies and accounting standards.
• Coordinate with internal departments and external vendors to ensure smooth financial operations.

• Receive, review, and process supplier invoices in compliance with ZATCA e-invoicing regulations.
• Reconcile vendor statements and investigate outstanding balances and disputes.
• Monitor AP aging reports and follow up on overdue or disputed invoices.
• Maintain and control vendor master data in line with internal control procedures.
• Ensure payments are made in accordance with agreed credit terms and company policies.
• Ensure compliance with company policies and financial regulations.
• Process employee expense reports and ensure compliance with company policies.
• Manage and oversee the petty cash fund, Issue petty cash as needed and ensure proper documentation for
all disbursements.
• Reconcile petty cash accounts regularly and maintain accurate records of transaction.
• Track unpaid invoices and fix document issues to ensure payments are made on time and reduce financial
risks.
• Keep confidential and contract documents safe and make sure only authorized people can access them.
• Procurement Support (Acting / Temporary):
◦ Supported the Department as procurement support on a temporary basis to meet operational
requirements.
◦ Prepared and reviewed purchase orders, supplier quotations, and procurement documentation.
◦ Coordinated with suppliers and site teams to ensure timely delivery and compliance with
requirements.
◦ Verified supplier invoices for purchase orders and delivery records.
◦ Maintained procurement records and ensured proper document control and compliance with
company procedures.

Worked at HBS (an entity of Mofarreh Group), coordinating with Finance, Procurement, and Warehouse teams
to support smooth operational and financial processes.
• Finance Department Responsibilities:
◦ Receive invoices from suppliers and subcontractors and perform three-way matching (invoice,
purchase order, and delivery/receipt).
◦ Receive, review, and process supplier invoices in compliance with ZATCA e-invoicing regulations.
◦ Coordinate with suppliers and subcontractors to resolve invoice discrepancies related to pricing,
quantities, taxes, or supporting documents.
◦ Obtain necessary internal approvals and submit approved invoices to the Finance Department for
payment processing and closure.
◦ Follow up with the finance team on payment status and ensure timely settlement.
◦ Maintain accurate financial records for audits and internal reference.
◦ Ensure all controlled documents are current, accurate, and accessible to authorized personnel.
• Procurement Department Responsibilities:
◦ Receive material requisitions from various projects and obtain the necessary approvals.
◦ Create purchase requisitions in the ERP system, ensuring all product specifications and supporting
documents are accurately included.
◦ Coordinate with the assigned Purchasing team and provide any additional information or clarification
as required.
◦ Maintain a well-organized log sheet, ensuring all documentation is properly indexed and up to date.
◦ Follow up on material deliveries to project sites, ensuring timely receipt of materials to prevent any
project delays.
◦ Coordinate with site teams to collect delivery notes or tickets and verify them against the
corresponding invoices and purchase orders for accuracy.
• Warehouse Department Responsibilities:
◦ Collect and review all incoming warehouse documents such as delivery notes, packing lists, and
shipping documents.
◦ Ensure all documents are accurate, complete, and match the physical materials received or
dispatched.
◦ Enter all relevant warehouse transactions (receipts, issues, transfers, and returns) into the ERP
System.
◦ Maintain accurate and up-to-date records of stock movement and inventory adjustments.