Receptionist/Facility Coordinator
Ericsson AB
Total des années d'expérience :8 years, 4 Mois
Duties and Responsibilities (Reception/Administration)
provided full secretarial and clerical support to Administration
management team
Managing the day-to-day operations of the office.
Answer, screen and transfer inbound phone calls.
Receive and direct visitors and clients.
Maintain electronic and hard copy of documents.
Retrieve documents if needed
Coordinate and maintain records for staff, telephones, parking and
petty cash.
Get signature for any cheque payments.
Archive cheque payment and supporting documents.
Pick-up and deliver bank statement/guarantees.
Book/Arrange hotel accommodation visitors
Book taxi for visitors & support for car rental booking for short term
domestic business.
Monitoring for the driver’s daily schedule.
Events coordinator organizing & purchasing food for small
gathering like birthdays etc.
Support project team (Ooredoo) to prepare and print documents
for project submission.
Support on requesting OK to board for airlines for the
guest/employees traveling to Ericsson Qatar.
Prepare and submit Ooredoo application forms and related
documents and process for approval
Project support for QNBN (as per request).
Duties and Responsibilities (Facility Coordinator)
Control Store rooms and stock and monthly orders and deliveries.
Make sure all documents are in order and filed.
Manage office consumables (office stationaries and pantry
consumables, tracking when it is needed and how to minimize
excess usage).
Manage and supervise office boys according to their daily task.
Carry out monthly recaps with office boys to perform daily checks
of meeting rooms and office successfully and reporting failures
and faults in a timely manner.
Coordinate maintenance of office equipment’s
Book couriers’ pick-ups, support on creation of commercial invoice
and complete delivery forms during working hours. Ensure that
couriers, mails & bank statements are delivered to the office and
sent to individual in a timely manner and/or have been informed
that there is a package at reception. Distribution of mails &
documents will be diverted to the office boy.
Assist/apply new employees & projects for access cards, parking
cards and SIM card and insurance card and ensure handed over
in a timely manner and charge to their cost centers or project
details.
Apply, execute and maintain all functions related to quality issues
and coordinates landlord and suppliers to ensure that the issues
had been responded and rectified accordingly.
Duties and Responsibilities
Solicit potential clients to buy, sell, and rent properties
Advise clients on princes, mortgages, market conditions and other
related information.
Compare properties to determine competitive market price.
Generate list of properties for sale, including details such as
location and features.
Promote properties through advertisements, open houses and
listing services.
Take prospective buyers or renters to see properties.
Present purchase offers to sellers for consideration.
Mediate negotiations between the buyer and seller
Ensure all terms of purchase contracts are met
Prepare documents, such as loyalty contracts, purchase
agreements and deeds
agreements and deeds
Duties and Responsibilities
Prepare asset, liability and capital account entries by complying
and analyzing account information
Documents financial transactions by entering account information
Recommends financial actions by analyzing accounting options
Summarizes current financial status by collecting information;
preparing balance sheet, profit and loss statement and other
reports
Secure financial information by completing data backups
Substantiates financial transactions by auditing documents
Accomplish the result by performing the duty
Duties and Responsibilities
Prepare asset, liability and capital account entries by complying
and analyzing account information
Documents financial transactions by entering account information
Recommends financial actions by analyzing accounting options
Summarizes current financial status by collecting information;
preparing balance sheet, profit and loss statement and other
reports
Secure financial information by completing data backups
Substantiates financial transactions by auditing documents
Accomplish the result by performing the duty
Duties and Responsibilities
Prepares electronic payroll sheet and pay slip then prints a hard
copy for dissemination
Monitors company expenses and profits.
Make all the necessary documents needed by the immediate
superior.
Responsible to receive incoming and outgoing documents.
Sends quote of construction of building / residential projects to
prospective clients
Responsible for arranging meeting packs, maintaining office filing
systems, typing letters, preparing excel spreadsheet reports and
PowerPoint presentation.
Independent management of office routine secretarial function
such as correspondence, minutes of meeting and agreements.
Responsible of handling incoming and outgoing calls.
Duties and Responsibilities
Prepares electronic payroll sheet and pay slip then prints a hard
copy for dissemination
Monitors company expenses and profits.
Make all the necessary documents needed by the immediate
superior.
Responsible to receive incoming and outgoing documents.
Sends quote of construction of building / residential projects to
prospective clients
Responsible for arranging meeting packs, maintaining office filing
systems, typing letters, preparing excel spreadsheet reports and
PowerPoint presentation.
Independent management of office routine secretarial function
such as correspondence, minutes of meeting and agreements.
Responsible of handling incoming and outgoing calls.
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