Business Coordinator
Taaleem
مجموع سنوات الخبرة :8 years, 10 أشهر
Duties:
Manage the invoicing/banking/collection of monies in line with Taaleem
protocols.
Manage school invoicing & collections for trips and other activities.
Follow-up of accounts receivable as per Taaleem protocols.
Share the updated HR and financial reports with the Principal and Taaleem.
Manage the day to day petty cash system.
Process all vendor payments and staff expense claims.
Deal with the administration of supply teacher salary/paper work.
Deal with the finances of any professional development request authorized by the
SLT.
Process orders & supplier payments through ERP system.
Undertake banking reconciliation and associated reports.
Prepare the monthly payroll, and the annual budgets.
The primary point of contact for all school staff on HR issues, contracts,
employment terms and conditions, payroll, housing, HR policies, leave and
entitlements.
Support the Onboarding process for all incoming staff, including pre-employment
communication to ensure new starters are aware of the requirements for their
role and for working and living in the UAE, liaising with IT for relevant systems.
Coordinate visa, work permit and ADEC applications, renewals and cancellations
and related processing for new staff, ensuring they are aware of the requirements,
and avoiding fines or penalties for noncompliance. Responsible for compliance
and ensuring all staff have valid contracts, passports, visas, EIDs etc tracked
through the system.
Work closely alongside the Taaleem Recruitment Manager, track candidates for
teaching roles and provide regular updates to CO and Principal.
Create and issue offer letters, contracts, contract renewals and amendments and
associated documentation in line with company-wide terms and conditions and
policies.
Conduct pre-employment due diligence checks for all staff in accordance with the
Recruitment Policy and Child Protection Guidance, including references and
suitability/police clearances and ensuring appropriate follow-up based on the
results.
Manage Life and Health Insurance applications, renewals, cancellations and
associated management for all school staff in line with processes and guidance
from Central Office HR.
Manage and report staff attendance, including managing the time and attendance
systems and escalation of leave and attendance issues to School Leadership
Support School Leaders with investigations and disciplinary management of staff.
Responsible for issuing NOCs, and other relevant staff letters (e.g. Bank,
Government, Immigration etc.).
Process exiting staff as leavers and ensure all associated exit procedures are
completed, including calculations of full and final settlements, visa cancellations
and Housing procedures.
Maintain up to date confidential employment records and staff files on site at
school and electronically
AD Fund I am leading two teams of 20 people for two different
projects, the 1st one is the Previous Service which is responsible of all the previous
data to be entered clean and accurate on the Talk system, the 2ns project is the
Contribution which is responsible for the continues service of the members.
Managerial Duties:
* Provide the team with a vision of the project objectives
* Motivate and inspire team members
* Helping to develop team members
* problem solving
* Ensure deliverables are prepared to satisfy the project requirements, cost and
schedule
* Help keep the team focused and on track
* Work with functional managers and the team sponsor to obtain necessary
resources
* Establish meeting times, places and agendas
* Provide status reporting of team activities against the program plan or schedule
* Keep the project manager and product committee informed of task
accomplishment, issues and status
* focal point to communicate and resolve interface and integration issues with
other teams
* Escalate issues which cannot be resolved by the team
* Monitoring the attendance of both teams
* Make sure both teams are respecting and following the rules of the Fund
* Evaluating the team members based on their attitude and work progress
* Responsible for recruiting new team members
Technical Duties (PS project):
* Leading a team of 10 employees divided into 3 main groups ( Keying-
Validation- Allocation)
* Responsible for monitoring the daily process of the team to make sure the work
is going smoothly.
* Handling around 9000 records and make sure to deliver them back to the Fund
clean and accurate.
* Make sure to enter all the 480 entities data on the Talk System
* Monitoring the validation and allocations procedures.
* Monitoring the Data cleansing stage
* Distribute the daily task on the team
* Keep a daily reports on the progress
* Tracking the progress and discuss it with the management on a weekly basis
* Taking care of all the issues that face my team
* Communicate with entities to send all the missing data.
Technical Duties (Contribution Project):
* Make sure all the monthly received data is loaded on the system on time
* Handling all the issues that might face the loading team especially the NID
duplications
* Receive the tasks on the inquiry group and distribute them on team
* Monitor the BI system on a daily basis to insure all our data and tasks are done
on time and within the SLA
* Keeping records of all the not received data from entities and communicate
with them to send their data
* Making statements f the PS payments for members for the remaining balance
and installments
* Manage the work between the 2 teams
Following up new business opportunities and setting up meetings.
* Planning and preparing presentations.
* Establishing and maintaining working relationships.
* Overseeing the development of marketing literature.
* Getting vacancy details from employers and distribute them on teams
* Calling companies to generate new business.
* Interviewing and testing job seekers to build a pool of people ready to fill
vacancies.
* Matching candidates to suitable jobs.
* Screening and short listing candidates before employers interview them.
* Building good relationships with employers so that they keep using your
agency.
* Meeting targets for the number of vacancies taken or the number of people
placed into jobs
* Keeping records of clients, employers and vacancies
* Negotiating your agency's fees
* 'Headhunting' - finding and approaching candidates for executive or specialist
jobs.
Taking care of all incoming and outgoing documents from our section to keep
tracking them.
* Handling all kind of leaves for the employees and entering them on DOT In-
house system and the attendance system.
* Make sure all leaves are correct as per the policy and procedures in order to
calculate the End of Service.
* Keep tracking all employees’ data on the system and make sure they are correct
and updated.
* Administer HR-related documentation, such as contracts of employment and
offer letters
* Ensure the relevant HR database is up to date, accurate and complies with
legislation
Retrieving/Updating data stored in databases.
* Communicating information to /from schools, principles, and teachers
* Answer telephones and transfer to appropriate staff member.
* Meet and greet clients and visitors
* Create and modify documents using Microsoft Office
* Perform general clerical duties to include but not limited to: photocopying,
faxing, mailing, and filing.
* Maintain hard copy and electronic filing system.
* Provide Administrative support to ensure the Council operations are
maintained in an effective, up to date and accurate manner.
* Using different programs including Oracle, ERP system and MS Excel
* Support Services
* Direct calls and respond to inquiries.
Opening accounts for the new clients on the Broker Vision.
* Using Abu Dhabi and Dubai Equator.
* Managing existing clients.
* Stock Transfer.
* Assist Broker and Trading Manager in taking orders (Buying and Selling).
* General Administration Duties and Customer Service.
Buying and Selling Securities.
* Public Relationship.
* Contacting various clients, and introducing them to the company’s securities.
* Tele-Marketing.
* Managing existing clients.
* Customer service.
* Opening new accounts.
Apart From these, I was also responsible for general administration duties like:
* Answering phone calls.
* Managing fax.
* E-mails.
* Typing necessary documents.
* Filing
To handle (Assisted/Verified Assisted services) as per the task list.
* To follow up with clients and confirm their satisfaction on the short listed CVs.
* Ensure user understands benefits of using website tools and basic functions.
* To leverage this relationship ultimately to promote Bayt.com products and
services and motivate repeat client usage (RENEWALS).
* To motivate clients to recommend Bayt.com through positive word-of-mouth
(REFERRALS).
* To obtain Testimonials from clients on the benefits of Bayt.com services.
* To promote positive client experiences on Bayt.com.
* To continuously conduct market research on customers’ needs and share it with
department heads in order to improve Bayt.com offerings.
* Report to designated consultants on client’s status and to the Area or Country
Manager on sales and operational matters.
* Carry out other sales and operational activities as requested by the
management.