Human Resource and Administration Officer
First Services General Trading and Contracting
Total des années d'expérience :10 years, 4 Mois
Job Responsibilities
➢ HR Generalist Role
● Managing and handling Employee personnel files
● Handling all employee relations such as handling grievances, employee queries etc. Preparing attrition report to the management.
● Coordinating with Government Relation Department in line with Visa application, residency transfer and residency renewal.
● Keeping a track on all employee’s residency expiry and renewal process. Preparing and following up employee’s residence renewing
● Preparing salary certificate for all new employees to open a bank account.
● Following up Medical, Renewal Visa, Civil ID, Ministry Health Card and Salary Account for new staff
● Preparing employee contract in English and Arabic with the help of Government relations department.
● Preparing and how to design basic company official letters and documents cycle
● Following up annual appraisals
➢ Payroll Activities
● Handling daily attendance. Preparing timesheets, checking and verifying with the concerned locations and departments on a daily basis.
● Processing monthly salaries
● Calculating leave salaries and end of service
● Making all HR forms
● Solving employee’s problems and handling deductions
● Calculating and handling annual leave, indemnity, final settlement etc.
➢ Talent Acquisition Activities
● Sourcing CVs, Screening CVs, Shortlisting CVs
● Organizing interviews
● Conducting face to face interviews
● Dealing with recruitment agencies (overseas and local)
● Coordinating with Hiring Managers for arranging technical interviews.
● Following up shortlisted candidates and prepare job offers.
● Collecting all the relevant documents from the selected candidates to validate and prepare job offer. Reference check.
● Keep a track on all the recruitment process from the time of selection till the time of on-boarding.
● Preparing documentation in regards to residency transfer.
● Conducting induction for the new joiners and allocating them to the concerned departments.
➢ CEO Assistant Responsibilities
● Diary management of CEO and Top Management.
● Setting up meetings with delegates and managing the calendar of the CEO
● Organizing meetings via Teems and Google meet.
● Co-ordinating and confirming various appointments for CEO
● Preparing travel itineraries and daily schedules & Co-ordinating, planning and confirming of travel and hotel reservations for CEO.
● Co-ordination, planning and preparation of the company meetings and various events.
● Responsible for maintaining and developing electronic and manual filing systems.
● Update and maintain office policies and procedures.
Jobs and Responsibilities
● Manage the entire sales cycle from finding a client to securing a deal.
● Maintain sales statement.
● Respond to complaints and resolve issues to the customer’s satisfaction and to maintain the company’s reputation.
● Negotiate agreements & keep records of sales and data.
● Managing the account’s budget and invoicing the clients.
Jobs and Responsibilities
● Co-ordinate the schedule of the meetings of CEO and COO
● Assist in arranging and facilitating meetings, training events, support groups
● Send and receive e-mails, faxes and mail on behalf of the organization in line with procedure
● To maintain strict confidentiality in relation to the work undertaken and ensure that all confidential material is stored according to policies and procedures
● Resume screening and conduct the interview.
● Dealing with recruitment agencies and posted new vacancies on job’s website.
● Following up shortlisted candidates.
Jobs & Responsibilities
● Maintain company’s accounts on Tally or Excel Sheet.
● Maintaining and filing all official files of individual clients.
● Fill and prepare Visa Application Form for applying and cancelling visa of the candidates from SAIF Zone.
● Arrange the documents for family visa, audit report and liquidation letter.
● Conduct the interview and Following up shortlisted candidates
Jobs & Responsibilities
● Controlling Employee personnel files
● Conduct the interview
● Dealing with recruitment agencies
● Following up shortlisted candidates
● Preparing and how to design basic company official letters and documents cycle
● Support all internal and external HR-related inquiries or requests.
Jobs & Responsibilities
● Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
● Perform orientations and update records of new staff.
● Produce and submit reports on general HR activity.
● Complete termination paperwork and exit interviews.
● Handling Tally Accounting Software for the company.
● Audit of company accounts on every month.
● Maintain interest calculation and depreciation in MS Excel for the records.
● Tracking all the Company’s account records such as purchase register, sales register, cash register, depreciation, etc.
Secondary School