HR Officer
Petroleum Coke Industries Co.
Total years of experience :25 years, 5 Months
• Ensure all the elements are been entered prior to finalize payroll in MS Dynamics AX.
• Dealing with all kind of leaves, daily attendance, misconducts and penalties.
• Dealing and advising on disciplinary procedures.
• Prepare End of Service and settlements.
• Developing & improving existing HR Policy & Procedures, Personnel Forms, Carrier Development Forms to be in compliance with ISO requirement.
• Developing and improving existing or new job descriptions.
• Making sure that any promotions, transfers and pay rises take effect as planned.
• Assisting in the short listing of suitable candidates from applications.
• Organizing and arranging interviews for candidates.
• Conducting interview with job applicants, asking relevant questions.
• Writing the terms of employment & contracts for new employees.
• Conducting pre-employment checks on job applicants i.e. educational & professional certifications, Civil ID, Work Permit validity etc.
• Prepare and keeps records of staff OT on monthly basis in a well-managed database.
• Prepare yearly Budget and make sure the budgeted employee numbers are not exceeded.
• Keeps records of terminated and resigned employees and available vacancies.
Administor Oil & Gas Contracts (Pipline and Tanks Division).
o Conduct market research as per the Statement of Work (SOW).
o Examine estimates of material, equipment services, and delivery schedules to ensure accuracy and completeness.
o Identify and shortlist vendors according to the requirements and keep potential vendors’ list for management approval.
o Request and analyze quotes/proposals from suppliers.
o Prepare bid process specifications, progress, and supporting reports.
o Coordination and preparation of Request for Proposal (RFP),
o Negotiate with suppliers to obtain best prices.
o Ensure funds are budgeted prior to the execution of contract/subcontract.
o Draft and manage contracts/subcontracts for services and materials.
o Review subcontracting documents for project requirements and assign to appropriate vendors.
o Familiar with the contract documents - terms and conditions, scope of work, significant dates (particularly the contract termination date) and payment terms.
o Responsible for requesting any contract amendments 30 days prior to the contract ending date and submit all necessary paperwork to accomplish (this would include a modification for any change in funds).
o Resolve issues with suppliers.
o Coordinate and perform contract close-out actions.
o Expediting and follow up with vendors to make sure all services/goods are received or delivered in a timely manner.
o Maintain complete updated purchasing records, pricing and all procurement actions in SAP.
o Check invoices of purchases to ensure adherence to company policy.
o Prepare monthly cost accruals requested by the Finance Department.
o Providing reports to the supervisor/manager regarding subcontract/procurement actions.
o Maintain an organized filing and follow-up systems for all correspondences.
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o Developed and managed supplier relationships to ensure favorable terms and competitive pricing.
o Sourcing new suppliers, and commodities.
o Negotiated with suppliers to obtain fair and reasonable price and prompt delivery.
o Reviewing purchase orders, expediting and follow up.
o Tracked and managed all purchase orders to assure on timely delivery, managed all receiving inventories and supplies.
o Maintained records of goods ordered and received.
o Receiving shipments from vendors and checks for quality and quantity ordered, supervise goods delivery notes.
o Maintained computerized records and receipts of supplies and goods purchased, stored, and issued, ensure availability of product.
o Handling and monitoring of claims to factories and vendors for defectives, shortage, missing Materials.
o Completes daily data entry regarding the transfer in and out of product.
o Presented purchasing and inventory reports to the upper management.
o Maintained customer and sales data and updated on a regular basis.
o Coordination with Banks and vendors.
o Preparation of custom clearing documentation.
o Conduct physical inventory of the stock and submit report of discrepancies
o Maintained salary sheets of the company staff.
o Served as a point of contact and accountability for both suppliers and internal customers. Managed all the administrative affairs, routine correspondences of the company.
Awarded with Bachelor of Arts Degree in the examination held in April 1994.