Procurement Specialist & System Controls
Majid Al Futtaim
Total years of experience :13 years, 5 Months
Purchase goods or services that meet the quantity and quality expectations of the organization
Review Request for Proposals (RFPs) and communicate cost proposal requirements to team members and negotiate contracts with vendors and ensure RFQ/RFP is floated to all prequalified vendors
Analyzed outgoing and incoming contracts for accuracy and input relevant information in the Project Management Database, Evaluated and monitor contract performance to determine the need for contract amendments or extensions
Also working on managing the Supplier contracts in SAP ARIBA and Oracle Fusion tracking the details - This needs a complete view of contract showing the contract duration, supplier brand value, periodic updates, and revaluation
Compare available goods with industry trends to determine appropriate pricing
Evaluate pricing data from industry standards, previous sales trends and competitors and report data to decision-makers and Identify marketing strategies to increase profits
Develop reports, analyze spend and apply sourcing and procurement methodologies to identify opportunities for cost-reduction and cash flows improvements.
Effectively collaborate with regional stakeholders and global sourcing members to interpret requirements, define, develop, and implement sourcing and procurement strategies to further enhance business performance and outcomes.
Issue purchase orders and actively support the full procure to-pay cycle and Prepares procurement documents (i.e., RFIs, RFPs, Contracts, Amendments, Renewals)
Responsible for coordinating and monitoring purchase requisitions and purchase orders through the approval process
Responsible for managing the complete vendor’s profile in SAP ARIBA/Oracle Fusion/ AX Dynamics which includes Trade license, VAT certificate, Banking details, supplier payment terms, profile questionaries’ and Perform pre-qualification of suppliers
Also working on managing the Supplier contracts in SAP ARIBA and Oracle Fusion tracking the details - This needs a complete view of contract showing the contract duration, supplier brand value, periodic updates, and revaluation
Responsible for the report generation of the Vendor Profile and Supplier Contract thru SAP ARIBA, Oracle EBS, Oracle Fusion & Microsoft AX Dynamics which are presented periodically to the Procurement Department
Work closing with the Category Leads and stakeholders on strategic supplier sourcing, Price negotiations, Contract creation and analyzing markets to determine supplier’s sources and product availability
Review and examine the Purchase Requisitions received from different OpCo’s and submit as per the DOA, ensure compliance of purchasing activities with corporate governance
Produce Open PO report with status with Transaction validation to track outstanding unreceived & unbilled payments for the supplier and work with Finance for the closure and track the materials for the delivery
•• Monitoring delivery times to ensure Materials on time, assess vendor operations according to quality benchmarks and standards
• Continuously monitoring on lead time, evaluating and improving Supplier performance Matrix
• Preparing Shortage report, Open Purchase order report and Parts Ageing report.
• Creating Return Material Authorization to supplier and PO Approvals in the system
• Analyzing sales, stocks, and Finance and Purchasing reports in BIW from the Dashboard
• Analyzing fast moving Materials and generating reports for the Management with a database of available parts and adjusted stock accordingly.
• Responsible for the Analyzing the data in BI reports in the Dashboard
• Manage RFP/RFQ process from creation to completion and provide supplier selection
• Support Finance Team with month end report pack which is used by Top Management
• Working closely with IT and generating and designing the Business reports with as per the requirement.
Applications: ERP (Fourth Shift) & MRP, Oracle.
Key Responsibilities:
• Material Forecasting and planning on purchase cycle based on requirement.
• Demand Planning and Material Shortage coverage along with Sourcing and Developing suppliers for NPI - New Project Introductions Based on BOM.
• Create purchase orders based on material requirement plan from ERP, as per the MOQ, MPQ & BOQ Purchase and follow up
• Review weekly the stock and sales and analyze against sales trends.
• Coordinating with Product Specialist for the Drawings to the suppliers.
• Involving in negotiation with supplier for Price, follow up for JIT (Just in Time) parts received in plant.
• Coordinating with vendors for actual delivery status of material to avoid line down situation and working constantly to bring the material on time.
• On time completion of Open PO Report (Pull In, Push Out & cancellation reports) and Shortage Report.
• Coordinate with Quality Dept. and Production Dept. for vendor’s quality matrix and providing regular feedbacks.
• Perform root cause analysis to expedite the resolution of service issues along with the supplier performance thru periodic Supplier Audit Programs.
Material Forecasting Purchase requisitions RFQ’s Validation of the Quotes Purchase OrderDeliveryInvoice Validation Processing Payment and Reconciliation
Key Responsibilities:
• Managing the complete Supply Chain Cycle from Purchase Request to Final Delivery, Ensuring 100% On-Time Delivery for the all the work orders, providing round-the-clock 24x7 escalation in case of a delay in the work orders.
• Responsible for issuing RFQs to suppliers as per the end user requirement for Equipment, analyzing quotes, Negotiations with suppliers, price delivery time, pricing terms from suppliers.
• Responsible for issuing PO’s to suppliers as per the PR’S with Boeing and expediting orders which are urgent.
• Also amending purchase orders when there is price increase, UOM change, part number, Cancel PO & promise date changes with a daily follow up.
• Supplier Sourcing and contract creation.
• Providing regular feedbacks to customer and supplier with Production Planning Matrix giving in-depth details of supply/demand and requirements to support new product introduction, also tracking it in Supply Chain Quality Audit Team.
• Tracking supplier’s performance metrics with market insights and demands driving them to continuous improvement in cost, service, quality and delivery.
P-CARD Buying